W036--Lease of Reproduction Automation Printer and Mail Equipment
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26226Q0482
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- Place of performance
- Department of Veterans Affairs San Diego CA 92161
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 22 is seeking to lease reproduction automation printer and mail equipment for the San Diego VA Medical Center. This combined synopsis and solicitation (RFQ 36C26226Q0482) involves the procurement of a color production printer/copier, black and white production printer/copier, letter inserter, and mailing system with USPS-based metering capabilities under FAR subpart 12.6 streamlined procedures for commercial items. The government will evaluate offers based on technical approach, relevant experience within the past three years, required documentation (VA Form 10091, W-9, SAM registration verification, and VAAR certifications), and price. Key contract requirements include provision of all consumable supplies, maintenance and repair services with response times of 30 minutes for verbal notification and 2 hours average for production equipment service calls, operator training, and five years of comprehensive support. The deadline for submitting written questions was March 20, 2026, at 12:00 AM PST, and offers must be received by March 27, 2026, at 12:00 AM PST, with an award deadline no later than April 1, 2026, due to current equipment reaching end-of-life on March 31, 2026.
This solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a NAICS code of 532490 and a small business size standard of $40.0 million. The contract period runs from April 1, 2026, through March 31, 2027, with four optional one-year renewal periods extending through March 31, 2031. The estimated contract value is $40 million. The place of performance is San Diego, California (San Diego VA Medical Center). Monthly invoices must be submitted in arrears electronically through the Tungsten Network system, with payment made upon receipt of properly prepared invoices detailing dates of service, service descriptions, and contract details. No current contractor or incumbent is identified in the solicitation materials, and vendors are instructed to submit all proposals and questions via email to Contract Specialist Charity Cazee at Charity.Cazee@va.gov.
Notice text
COMBINED SYNOPSIS/SOLICITATIONÂ
GENERAL INFORMATIONÂ
Â
Document Type:Â
Combined Solicitation/SynopsisÂ
Solicitation Number:Â
36C26226Q0482
Posted Date:Â
03/17/2025
Product of Service Code:
W036
NAICS Code:Â
532490
Contracting Office AddressÂ
NCO 22Â
ATTN: Charity CazeeÂ
Department of Veterans AffairsÂ
3601 S. 6Th Avenue
Building 45Â
Tucson, AZ 85723
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DescriptionÂ
This is a combined synopsis/solicitation is for services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.Â
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This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 / 03/13/2026.Â
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The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $40.0 Million Dollars.Â
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The Network Contracting Office 7 is seeking to Mailroom Equipment Services for the San Diego VA Medical Center located in San Diego, California.Â
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All questions regarding this RFQ must be in writing and may be sent by e mail to Charity.Cazee@va.gov. Questions must be received no later than March 20, 2026, at 12AM PST (Pacific Time). No further questions will be accepted after that date and time.Â
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All offers must be in writing and may be sent by e mail to Charity.Cazee@va.gov. Offers must be received no later than March 27, 2025, at 12AM PST (Pacific Standard Time). No further offers will be accepted after that date and time.Â
You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.Â
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SCHEDULE:Â
The SDVAMC is seeking a hardware and software solutions to improve mailing and reproduction operations, streamline and improve outgoing mail, letters, and communications to patient veterans. The reduction and cost recovery of any returned mail and patient communications originating from the VA San Diego Healthcare System.
See the attached Statement of Work for further details.
Files
| File | Type | Posted |
|---|---|---|
| RFQ 36C26226Q0482 Quesitons2of2.pdf | ||
| RFQ 36C26226Q0482_Questions.pdf | ||
| Questions and Answers.docx | DOCX document | |
| 36C26226Q0482 0001.docx | DOCX document | |
| VA10091.pdf | ||
| W-9 Form.pdf | ||
| FMS Vendor File Update Request Form.pdf | ||
| S02 - 36C26226Q0482 - Mailroom.pdf | ||
| 36C26226Q0482_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| W036--Reproduction Automation Printer and Mail Equipment Lease | Award Notice | |
| This notice | Solicitation |
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