VTC System Procurement with Ancillary Installation
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 69056725Q000038
- Agency
-
Federal Highway Administration
Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- PSC
- 7E20 IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)
- Place of performance
- Vancouver, Washington 98661, United States
- Points of contact
-
- WFL Simplified Acquisition wfl.purchasing@dot.gov (360) 619-7733
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Highway Administration's Western Federal Lands Highway Division is procuring a VTC (Video Teleconferencing) System with ancillary installation services through a combined synopsis/solicitation under FAR Part 12 for commercial products and services. The procurement includes specific brand name equipment such as two Poly Studio X72 All-In-One Video Bars with TC10 Controllers, LG 65" UHD Commercial Digital Signage displays, Chief wall mounts, maintenance plans, cables, floor cable raceways, and comprehensive installation and support services. This is a brand name or equal procurement with technical evaluation conducted on a Lowest Price Technically Acceptable (LPTA) basis, meaning the award will go to the lowest-priced quotation that meets all technical requirements. The solicitation was posted on August 18, 2025, with technical questions due by September 2, 2025, and final quotations due by September 4, 2025. Amendment 0001 was issued on August 28, 2025, adding photographs and floor plans of the installation site.
This procurement is designated as a total small business set-aside under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a size standard of 750 employees. The brand name justification specifically identifies PolyHP's VTC equipment as the approved DOT platform, indicating compatibility requirements with existing infrastructure and security compliance standards. The estimated acquisition value referenced in supporting documentation is $16,440.00 for the core video equipment components. Installation will occur at the FHWA Kalispell RPO site in Montana, covering two conference rooms (Conference Rooms A and B) with a 60-day performance period. The Q&A documents confirm that existing network drops are available, power infrastructure is mostly in place with one additional outlet needed, and the required on-site support response time is two business days.
Notice text
4 versions
Update #4 · Latest ·
- 08/28/2025 Amendment 0001 to add Attachment 0001_photos and Plan is posted
- 08/28/2025 QandA posted
- 08/22/2025 QandA-2 posted
- 08/22/2025 QandA posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is a BRAND NAME, BRAND NAME OR EQUAL Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 334310 with an industry size standard of 750 employees and the associated Product Service Code (PSC) is 7E20.
The Technical evaluation factors for the procurment will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #3 ·
- 08/22/2025 QandA-2 posted
- 08/22/2025 QandA posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is a BRAND NAME, BRAND NAME OR EQUAL Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 334310 with an industry size standard of 750 employees and the associated Product Service Code (PSC) is 7E20.
The Technical evaluation factors for the procurment will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #2 ·
- 08/22/2025 QandA posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is a BRAND NAME, BRAND NAME OR EQUAL Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 334310 with an industry size standard of 750 employees and the associated Product Service Code (PSC) is 7E20.
The Technical evaluation factors for the procurment will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is a BRAND NAME, BRAND NAME OR EQUAL Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 334310 with an industry size standard of 750 employees and the associated Product Service Code (PSC) is 7E20.
The Technical evaluation factors for the procurment will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Files
| File | Type | Posted |
|---|---|---|
| QandA 08-28-2025.pdf | ||
| Attachment 0001_photos and Plan.pdf | ||
| Amendment 0001.pdf | ||
| QandA 08-22-2025-2.pdf | ||
| QandA 08-22-2025.pdf | ||
| Brand Name Justification_PolyCom-signed.pdf | ||
| 69056725Q000038_RFQ.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| VTC System Procurement with Ancillary Installation | Award Notice | |
| This notice | Solicitation |
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