Brand Name Justification_PolyCom-signed.pdf

BRAND NAME JUSTIFICATION

For purchases below the Simplified Acquisition Threshold

Procurement Request Number HFLWSI250106PR

1. Contracting activity/agency

U.S. Department of Transportation, Federal Highway Administration (FHWA), Western Federal Lands Highway Division (WFLHD).

2. Description of the supplies and/or services required to meet agency needs

FHWA-WFLHD requires 2 Polycom Studio X72 all-in-one Video Bar with TC10 Controller kits W/mounting kits for the Kalispell RPO site. The estimated value of this acquisitions.

$16,440.00.

3. Rationale

PolyHP’s VTC equipment is needed at the Kalispell RPO office. In accordance with Office of the Chief Information Officer (OCIO) direction, Polycom VTC equipment is the approved platform used throughout DOT for Video Conferencing. PolyHP VTC devices represent the most strategic and operationally sound choice for our environment. They align with our existing infrastructure, require no major platform shifts, and deliver reliable performance across both SIP and platform-registered deployments. Critically, PolyHP’s ongoing security patching and enterprise-grade firmware support ensure these devices remain compliant with current security policies and risk frameworks. This compatibility minimizes disruption, ensures continuity of service, and reduces integration overhead and PolyHP is the best value option at this stage of our VTC modernization roadmap.

4. Authority

FAR 13.106-1(b)(i) – The contracting officer has determined that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

CERTIFICATIONS AND APPROVAL

Technical/Requirements Certification

I certify that the facts and representations under my cognizance which are included in this justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief. Additionally, I certify that the above information and the technical evidence supporting this justification are complete and accurate.

Terry Noye, Information Technology Manager

Contracting Officer Certification

I certify that this justification is accurate and complete to the best of my knowledge and belief and represents the best value and lowest overall cost alternative to meet the Government's needs. Since this effort does not exceed the Simplified Acquisition Threshold, this certification serves as approval.

Douglas Taylor, Contracting Officer

TERRY

DWAYNE NOYE

Digitally signed by TERRY

DWAYNE NOYE

Date: 2025.08.07 07:44:52 -07'00'