VTC and Touch panel Replacement for AV Sys B1612
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 2026-PZI-1777
- Agency
-
AFLCMC Hanscom AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Hanscom AFB, Massachusetts 01731, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center at Hanscom Air Force Base seeks service and preventive maintenance for two Audio Visual rooms in a Video Teleconferencing Center, with quotes due August 3, 2026, and questions due July 27, 2026. This is a Total Small Business Set-Aside under NAICS 811210.
Place of performance is Hanscom Air Force Base, Massachusetts. One AV room provides classified SVTC capability on the DISA GVS network; the other provides unclassified Microsoft Teams capability. The contractor must be a local AV install/service company with a dedicated service and repair department located within a 100-mile radius of Hanscom AFB, with phone response capability within 24 hours and onsite response within 48 hours.
The contract period runs from August 1, 2026, through July 31, 2031—a base year plus four one-year options. The contractor must provide two preventive maintenance visits annually at six-month intervals, with full functionality testing and summary reports, plus telephone support and help desk troubleshooting during business hours (0800–1600 ET, Monday–Friday), with onsite support required within 48 hours when phone support cannot resolve issues. The equipment includes Crestron control systems, 65-inch LG monitors, Polycom Group 500 VTC codecs, Biamp audio systems, Extron amplifiers, and Shure microphones. Delivery and acceptance occur at Hanscom AFB with FOB Destination terms. Award will be made on a Lowest Evaluated Price basis for technically acceptable quotes, with evaluation based on technical capability and total price of the base year plus all four option years. Offers must remain valid for at least 90 days. All interested parties must be registered in SAM. The Government reserves the right to enter into discussions with all, some, or none of the offerors.
Notice text
Combined Synopsis/Solicitation for VTC and Touch panel Replacement for AV Sys B1612
Contract Specialist: Eva K Leavitt
Procurement Contracting Officer (PCO): Eva K Leavitt
1. This is a combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
***NOTE***
All instructions, templates, and formats contained herein should explicitly be adhered to; otherwise, a quote is determined to be incomplete and may not be considered for award.
If you are the apparent awardee, the Government will notify you immediately by sending a copy of the contract for your signature. The signed contract shall be returned to the Government within 24 hours once it is received and will then be distributed once the contract is awarded. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror. The Government reserves the right to enter into discussions with all, some, or none of the offerors.
2. Solicitation Number: 2026-PZI-1777
3. This Synopsis/Solicitation is issued as a Request for Quote (RFQ)
4. Provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01
5. A notice regarding any set-aside: Total Small Business Set Aside
6. NAICS Code: 811210
10. Description of requirements for the items to be acquired:
The 66th Air Base Group Communications and Information Division (66ABG/SC) provides Hanscom AFB with network services to all the buildings on base. The 66ABG/SC division has a requirement for a service and preventive maintenance contract for two Audio Visual (AV) rooms in the Video Teleconferencing (VTC) Center located on the 2nd floor of building 1612. One room provides Classified SVTC capability on the DISA GVS network, while the other room provides unclassified Microsoft Teams capability.
11. Date of delivery / Period of Performance: 8/1/2026 - 7/31/2031 (includes Base plus 4 option years)
12. Place(s) of Delivery and Acceptance: Hanscom Air Force Base, MA
15. The name of the individuals to contact for information regarding the solicitation are: Contract Specialist: Eva Leavitt at eva.leavitt@us.af.mil or Contracting Officer: Eva Leavitt at eva.leavitt@us.af.mil.
- All questions are due on or before 3:00 PM ET, July 27, 2026. Answers will be posted to SAM.gov not later than July 28, 2026.
- Offers shall be emailed to Contract Specialist Eva Leavitt via e-mail at eva.leavitt@us.af.mil and Contracting Officer Eva Leavitt via e-mail at eva.leavitt@us.af.mil.Please DO NOT post offers to SAM.gov[MMMCUAA7] . Failure to respond to both may result in being technically unacceptable.
- Offers are due on or before 3:00 PM ET , August 3, 2026. Offers shall be valid for a period no less than 90 days . Please request read receipt on all submitted quotes.
Files
| File | Type | Posted |
|---|---|---|
| 1-FY25 VTC Annual B1612 VTC Support Maintenance SOO_Redacted.pdf | ||
| Ticket 1777 Bid Schedule.xlsx | XLSX spreadsheet | |
| V38_ Combined Synopsis Solicitation_ticket 1777.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Video Teleconference Center (VTC) Service Contract in Bldg. 1612 | Special Notice | |
| This notice | Solicitation |
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