VMware Replacement
Closed Solicitation Posted
- Solicitation number
- 75H71425Q00010
- Agency
- Indian Health Service Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Tucson, Arizona 85746, United States
- Points of contact
-
- Susan Protho susan.protho@ihs.gov (520) 295-2462
- Bernard Howell bernard.howell@ihs.gov (520) 295-2502
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service Tucson Area Office is procuring a VMware replacement solution to modernize its end-of-life virtualization infrastructure with a new hyperconverged infrastructure (HCI) platform. The agency seeks three factory-new hyperconverged nodes with enterprise-grade Intel Xeon processors, minimum 128GB DDR5 memory per node, NVMe SSD storage, and redundant network interfaces, along with Nutanix or equivalent software, comprehensive licensing, and 24x7x365 federal-grade support with a 60-month support term. The procurement will be awarded as a single award firm-fixed price contract under NAICS code 541512 (Computer Systems Design Services), with bidders required to submit completed SF 1449 forms, price schedules, Indian Economic Enterprise representation forms, and Section 508 Product Assessment Templates. All questions must be submitted via email to susan.protho@ihs.gov by July 25, 2025, at 5:00 PM MST, with proposals due by August 15, 2025, at 5:00 PM MST. Contractors must be registered in the System for Award Management (SAM) and will be required to use electronic invoicing through the Invoice Processing Platform (IPP).
This solicitation is set aside exclusively for Indian Small Business Economic Enterprise (ISBEE) qualified vendors under the Buy Indian Act, requiring businesses to be at least 51% owned by members of a federally recognized tribal entity. The procurement includes 15 line items covering various infrastructure components with quantities ranging from 1 to 60 units, including Nutanix Cloud Infrastructure software licenses, hardware nodes, memory modules, networking components, support services, and infrastructure deployment. Equipment delivery is expected 4-6 weeks after contract award to the Tucson Area Indian Health Service facility located at 7900 South J Stock Road, Tucson, Arizona 85746. The contract will include on-site deployment, virtual workload migration, staff training, and comprehensive system documentation, with all equipment required to be new, TAA-compliant, and covered by federal-grade support services including next-business-day parts replacement. All future acquisition information and amendments will be distributed solely through SAM.gov, with interested parties responsible for monitoring the site for updates.
Notice text
3 versions
Update #3 · Latest ·
See Amendment 0002
See Amendment 0001
This is a combined synopsis/solicitation and purpose of this procurement is to purchase of VMWare to support the Tucson Area Office. Please see attachments for additional information.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE). The North American Industry Classification (NAICS) code for this requirment is 541512. The solicitation will be awarded as a single award firm-fixed price type contract. The equipment will be delivered to the Tucson Area Indian Health Service (TAIHS) 4 to 6 weeks after award.
Please submit all questions by email to susan.protho@ihs.gov no later than Friday, July 25, 2025 at 5:00 P.M. MST. Questions cannot be answered over the phone, all questions must be sent via email. All Proposals will be due by Friday, August 15, 2025, at 5:00 P.M.MST.
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at https://www.sam.gov.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.
Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov.
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.
Potiential Offerors hereby notified that future information about this acquisition, including the solicitation and subsequent amendments, will be only distributed solefy through SAM.gov. Hard copies of the solicitation documentation will not be available. The SAM.gov site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will also be distributed soley through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to- date information about this acquisition.
Contact Information:
Contracting Office Address
- Indian Health Service, 7900 South J Stock Rd., Tucson AZ 85746
Primary Point of Contact
- Susan Protho, Contracting Officer
- Email address: susan.protho@ ihs.gov
- Phone Number: 520-295-2462
Secondary Point of Contact
- Bernard Howell, Contracting Officer Representative
- Email: bernard.howell@ihs.gov
- Phone Number: 520-295-2502
Update #2 ·
See Amendment 0001
This is a combined synopsis/solicitation and purpose of this procurement is to purchase of VMWare to support the Tucson Area Office. Please see attachments for additional information.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE). The North American Industry Classification (NAICS) code for this requirment is 541512. The solicitation will be awarded as a single award firm-fixed price type contract. The equipment will be delivered to the Tucson Area Indian Health Service (TAIHS) 4 to 6 weeks after award.
Please submit all questions by email to susan.protho@ihs.gov no later than Friday, July 25, 2025 at 5:00 P.M. MST. Questions cannot be answered over the phone, all questions must be sent via email. All Proposals will be due by Friday, August 15, 2025, at 5:00 P.M.MST.
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at https://www.sam.gov.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.
Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov.
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.
Potiential Offerors hereby notified that future information about this acquisition, including the solicitation and subsequent amendments, will be only distributed solefy through SAM.gov. Hard copies of the solicitation documentation will not be available. The SAM.gov site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will also be distributed soley through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to- date information about this acquisition.
Contact Information:
Contracting Office Address
- Indian Health Service, 7900 South J Stock Rd., Tucson AZ 85746
Primary Point of Contact
- Susan Protho, Contracting Officer
- Email address: susan.protho@ ihs.gov
- Phone Number: 520-295-2462
Secondary Point of Contact
- Bernard Howell, Contracting Officer Representative
- Email: bernard.howell@ihs.gov
- Phone Number: 520-295-2502
Update #1 ·
This is a combined synopsis/solicitation and purpose of this procurement is to purchase of VMWare to support the Tucson Area Office. Please see attachments for additional information.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE). The North American Industry Classification (NAICS) code for this requirment is 541512. The solicitation will be awarded as a single award firm-fixed price type contract. The equipment will be delivered to the Tucson Area Indian Health Service (TAIHS) 4 to 6 weeks after award.
Please submit all questions by email to susan.protho@ihs.gov no later than Friday, July 25, 2025 at 5:00 P.M. MST. Questions cannot be answered over the phone, all questions must be sent via email. All Proposals will be due by Friday, August 15, 2025, at 5:00 P.M.MST.
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at https://www.sam.gov.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.
Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov.
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.
Potiential Offerors hereby notified that future information about this acquisition, including the solicitation and subsequent amendments, will be only distributed solefy through SAM.gov. Hard copies of the solicitation documentation will not be available. The SAM.gov site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will also be distributed soley through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to- date information about this acquisition.
Contact Information:
Contracting Office Address
- Indian Health Service, 7900 South J Stock Rd., Tucson AZ 85746
Primary Point of Contact
- Susan Protho, Contracting Officer
- Email address: susan.protho@ ihs.gov
- Phone Number: 520-295-2462
Secondary Point of Contact
- Bernard Howell, Contracting Officer Representative
- Email: bernard.howell@ihs.gov
- Phone Number: 520-295-2502
Attachments
| File | Type | Posted |
|---|---|---|
| Revised Price Schedule 073125.docx | DOCX document | |
| Amendment 0002 73125.pdf | ||
| SF 1449 VMWare SOL 7 24 25.pdf | ||
| Amendment 0001 7 24 25.pdf | ||
| SOW VMware Replacement New 72325.docx | DOCX document | |
| Instructions to Offerors Revised 07 23 25.docx | DOCX document | |
| Terms and Conditions 071525.docx | DOCX document | |
| Instructions to Offerors 07 15 25.docx | DOCX document | |
| IEE Form.pdf | ||
| SOW VMware Replacement New 725.docx | DOCX document | |
| SF1449 75H71425Q00010.pdf |
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| VMware Replacement | Solicitation | |
| VMware Replacement | Pre-Solicitation |
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