Venue for Roundtable
Closed Solicitation Posted
- Solicitation number
- 19MY3026Q0012
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 72111 Hotels (except Casino Hotels) and Motels
- Place of performance
- Kuala Lumpur Kuala Lumpur Malaysia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, specifically the Embassy in Kuala Lumpur, is soliciting quotations for venue rental services to host the Asia Pacific Round Table Conference scheduled for June 30 to July 2, 2026. The procuring activity seeks a conference venue in the KLCC area of Kuala Lumpur that can accommodate 100 attendees with classroom-style setup, a professional backdrop incorporating U.S. Embassy and Freedom 250 branding, and a basic audiovisual system including one main LCD screen and two smaller screens for presentations. Contractors must also source and provide 100 units of conference materials including branded bags, booklets, and pens, with vendors permitted to propose supplementary items such as water bottles and mints. Quotations must be submitted electronically to KualaLumpurDTO@state.gov by 12:00 noon on May 22, 2026, providing approximately 40 days for proposal preparation from the April 12, 2026 posting date. No specific evaluation criteria beyond qualifications and experience are detailed, and inquiries should be directed to Procurement Supervisor Punitha at ratnasingamp@state.gov during business hours.
This procurement includes no set-aside designation and represents a single purchase order contract award with no identified incumbents. The budget ceiling is MYR100,000 (Malaysian Ringgit), with all quotations required to be stated in Malaysian currency and include all anticipated costs, fees, and relevant taxes. Quotations exceeding $40,000 USD require that vendors maintain valid and active registration in SAM.gov at the time of proposal submission. The three-day conference is scheduled for June 30 to July 2, 2026, with the performance period spanning June through July 2026. The place of performance is Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia, specifically at a five-star hotel venue in the KLCC area. Contractors must confirm their willingness to hold the proposed quotation for 60 calendar days and submit two design options for branding approval by the U.S. Embassy.
Notice text
The Embassy of the United States of America invites you to submit a quotation
for the procurement of Rental of Venue - The Asia Pacific Round Table
Conference in Kuala Lumpur, Malaysia.
The Embassy intends to award a single purchase order / contract for the required
services.
Kindly refer to the attached scope of work (SOW) for further details. Your
quotation must be submitted electronically to KualaLumpurDTO@state.gov
marked “Quotation Enclosed – Rental of Venue - The Asia Pacific Round Table
Conference” to the Contracting Officer, General Services Office, Kuala Lumpur
on or before 12:00 noon on May 22, 2026.
No quotations will be accepted after that time. For any quotations above $40,000
USD, the Contractor must have valid and active registration in SAM.gov at the
time of proposal submission.
Direct any questions regarding this solicitation to the Procurement Supervisor,
Punitha by email at ratnasingamp@state.gov during regular business hours.
Files
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