V301--Office Relocation Services | Base plus 4 Years | SFHCS

RFQ 36C26126Q0192 Office furniture Relocation services

Do you want proposal packages submitted via email or GSA eBuy?

Quote should be submitted to james.postell@va.gov

Can you confirm this is a follow-on to 36C26121F0017? If it is, can you provide historical data (e.g., from the incumbent contract) on the annual number of relocations, large moves, or workload days beyond the standard one (1) driver, and two (2) laborers, and one (1) 26-foot truck?

I m unable to provide details on incumbents or prior contract awards. Based on the information provided in the performance work statement, vendors are encouraged to determine what is needed to successfully perform the requirement.

What is the anticipated average square footage utilization for the warehouse storage over the base year (based on the incumbent contract)?

Again, I m unable to provide details on incumbents or prior contract awards. Based on CLIN 0005 requires vendors to have 10,000 sf

Are site plans, blueprints, or floor layouts available for key locations such as the SFVAMC, CBOCs (e.g., Eureka, Clearlake, Ukiah), or leased spaces to aid in planning disassembly/reassembly? Answer: Yes, SFVA has blueprints for the medical center and leased spaces.

What is the expected frequency of emergency services requiring a 24-hour response (e.g., bed deliveries or tents)? Answer: SFVA estimates emergency services requiring a 24-hour response less than 2 per month.

Is a site visit or virtual tour planned prior to the quote due date to assess facilities?

Answer: No tour is planned. Tours can be planned if needed. Vendors interested in a site visit should make interest known by emailing james.postell@va.gov by 1/29/2026 NLT 10AM PST, to allow for scheduling.

For long-distance transport to CBOCs (e.g., Eureka at 300 miles), can you confirm if any travel premiums apply despite the no-travel-time charge stipulation?

Answer: Eureka visits should only be approximately 2 per year. No other premium is allocated.

Option period dates. Please confirm the correct period of performance end dates for Option Year 3 CLINs. Several Option 3 CLINs list a POP end date of March 1, 2030, while other periods end on February 28. Please confirm the intended end date and whether billing is permitted on March 1, 2030. The period of performance for all Option Year three (3) CLINS should be March 01, 2029 - February 28, 2030. The billing should not include dates beyond February 28, 2030.

Page limits and formatting. Please confirm any page limits for Volume 1 and Volume 2, and whether attachments beyond the three required PDF volumes are permitted.

Volume 1 is limited to 10 pages; this excludes resumes and certificates. Volume 2 is limited to a maximum of 5 past performance records as indicated in the instructions.

Award and ordering vehicle. Please confirm the required GSA Schedule SINs and whether open market items are permitted.

Invoicing. Please confirm invoicing system, frequency, and required backup documentation. Vendors are required to establish a Tungsten account for electronic invoice submission, invoice submission is monthly in arrears.

Submission packaging. Please confirm whether the Government prefers one email containing three separate PDF attachments or three separate emails, one per volume, due to size limits. Submission should be sent in one email with the three volumes PDF attachments.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.