36C26126Q0192 0001.docx
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- Solicitation number
- 36C26126Q0192
About this file
This is Amendment 0001 to RFQ 36C26126Q0192, issued by the Department of Veterans Affairs Network Contracting Office, extending the offer receipt deadline to February 3, 2026 at 10:00 AM PST. The amendment addresses corrections to the Price/Cost Schedule's quantity and period of performance columns and responds to vendor questions; no other portions of the RFQ are changed. The solicitation concerns office furniture relocation services for the San Francisco Veterans Affairs Medical Center (SFVAMC) and associated Community-Based Outpatient Clinics (CBOCs), with services to commence March 1, 2026 and continue through February 28, 2031 under a base year plus four one-year option periods.
The price schedule encompasses 17 line items for the base period and corresponding items for each option year, including office moves supervisor services (249 days for base, 251 days for Option 1, 250 days thereafter), driver and truck services, labor/mover services, installer services, warehouse/storage services (10,000 square feet or months), warehouse specialist inventory management, and overtime categories for each labor classification. Additional CLINs cover web-based warehouse inventory system services (12 months), shrink wrap, boxes, speed packs, bubble wrap, painter's tape, and plastic tape roll supplies across all contract periods. Quotes should be submitted via email to james.postell@va.gov. The NAICS code is 484210 (Used Household and Office Goods Moving), and the product/service code is V301 (Transportation/Travel/Relocation). All offerors must acknowledge receipt of this amendment in their quote submission.
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Other files
| File | Type | Posted |
|---|---|---|
| San Francisco Medical Center Map.docx | DOCX document | |
| 36C26126Q0192 0002.docx | DOCX document | |
| 36C26126Q0192.docx | DOCX document | |
| WD 2015-5637 REV 31 DATED 12-03-2025 SAN FRANCISCO.docx | DOCX document |
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5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 00261 Department of Veterans Affairs Network Contracting Office 21
00261 Department of Veterans Affairs Network Contracting Office 21
To all Offerors/Bidders
36C26126Q0192
X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-03-2026 10AM PST See CONTINUATION Page x The purpose of Amendment (0001) is to address the following:
1.) Corrections to the Price/Cost Schedule's quantity and period of performance columns.
2.) Respond to Questions received from vendors.
No other portion of the RFQ is changed. Offerors are reminded that all Amendments must be acknowledged in their quote submission.
James Postell Contracting Officer
CONTINUATION PAGE
A.1 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 249.00 |
| DY |
| __________________ |
| __________________ |
Office Moves - Supervisor Services In Accordance With (IAW) Performance Work Statement (PWS) Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving PRODUCT/SERVICE CODE: V301 - Transportation/Travel/Relocation - Relocation: Relocation
| 249.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Driver and Truck Services IAW PWS Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027
| 249.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Labor/Mover
Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027
| 249.00 |
| DY |
| __________________ |
| __________________ |
Office Moves –Installer
Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027
| 10,000.00 |
| MO |
| __________________ |
| __________________ |
Warehouse/Storage
Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027
| 249.00 |
| DY |
| __________________ |
| __________________ |
Warehouse Specialist – Inventory Management and Reporting Services IAW PWS Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027
| 184.00 |
| HR |
| __________________ |
| __________________ |
Supervisor – Overtime Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027
| 255.00 |
| HR |
| __________________ |
| __________________ |
Driver – Overtime
POP Begin: 03-01-2026 POP End: 02-28-2027
| 255.00 |
| HR |
| __________________ |
| __________________ |
Laborer/Mover – Overtime
POP Begin: 03-01-2026 POP End: 02-28-2027
| 255.00 |
| HR |
| __________________ |
| __________________ |
Installer – Overtime
POP Begin: 03-01-2026 POP End: 02-28-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Web-based Warehouse Inventory System
POP Begin: 03-01-2026 POP End: 02-28-2027
| 120.00 |
| RO |
| __________________ |
| __________________ |
Shrink Wrap
POP Begin: 03-01-2026 POP End: 02-28-2027
| 750.00 |
| EA |
| __________________ |
| __________________ |
Boxes (1.5 cu. ft. carton)
POP Begin: 03-01-2026 POP End: 02-28-2027
| 225.00 |
| EA |
| __________________ |
| __________________ |
Speed Pack (42" X 26" X 29 3/8 O.D. 450 LB.
TEST)
Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027
| 45.00 |
| EA |
| __________________ |
| __________________ |
Bubble Wrap 24” x 300’
POP Begin: 03-01-2026 POP End: 02-28-2027
| 135.00 |
| EA |
| __________________ |
| __________________ |
Painter’s Tape (Blue Tape Roll)
POP Begin: 03-01-2026 POP End: 02-28-2027
| 225.00 |
| EA |
| __________________ |
| __________________ |
Plastic Tape Roll
POP Begin: 03-01-2026 POP End: 02-28-2027
| 251.00 |
| DY |
| __________________ |
| __________________ |
Office Moves - Supervisor Services In Accordance With (IAW) Performance Work
Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 251.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Driver and Truck
Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 251.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Labor/Mover
Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 251.00 |
| DY |
| __________________ |
| __________________ |
Office Moves –Installer
Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 10,000.00 |
| MO |
| __________________ |
| __________________ |
Warehouse/Storage
Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 251.00 |
| DY |
| __________________ |
| __________________ |
Warehouse Specialist – Inventory
Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 288.00 |
| HR |
| __________________ |
| __________________ |
Supervisor – Overtime Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 400.00 |
| HR |
| __________________ |
| __________________ |
Driver – Overtime
POP Begin: 03-01-2027 POP End: 02-29-2028
| 400.00 |
| HR |
| __________________ |
| __________________ |
Laborer/Mover – Overtime
POP Begin: 03-01-2027 POP End: 02-29-2028
| 400.00 |
| HR |
| __________________ |
| __________________ |
Installer – Overtime
POP Begin: 03-01-2027 POP End: 02-29-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Web-based Warehouse Inventory System
POP Begin: 03-01-2027 POP End: 02-29-2028
| 160.00 |
| RO |
| __________________ |
| __________________ |
Shrink Wrap
POP Begin: 03-01-2027 POP End: 02-29-2028
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Boxes (1.5 cu. ft. carton)
POP Begin: 03-01-2027 POP End: 02-29-2028
| 300.00 |
| EA |
| __________________ |
| __________________ |
Speed Pack (42" X 26" X 29 3/8 O.D. 450 LB.
Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028
| 60.00 |
| EA |
| __________________ |
| __________________ |
Bubble Wrap 24” x 300’
POP Begin: 03-01-2027 POP End: 02-29-2028
| 180.00 |
| EA |
| __________________ |
| __________________ |
Painter’s Tape (Blue Tape Roll)
POP Begin: 03-01-2027 POP End: 02-29-2028
| 300.00 |
| EA |
| __________________ |
| __________________ |
Plastic Tape Roll
POP Begin: 03-01-2027 POP End: 02-29-2028
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves - Supervisor Services In Accordance With (IAW) Performance Work
Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Driver and Truck
Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Labor/Mover
Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves –Installer
Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 10,000.00 |
| SF |
| __________________ |
| __________________ |
Warehouse/Storage
Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 250.00 |
| DY |
| __________________ |
| __________________ |
Warehouse Specialist – Inventory
Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 288.00 |
| HR |
| __________________ |
| __________________ |
Supervisor – Overtime Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 400.00 |
| HR |
| __________________ |
| __________________ |
Driver – Overtime
POP Begin: 03-01-2028 POP End: 02-28-2029
| 400.00 |
| HR |
| __________________ |
| __________________ |
Laborer/Mover – Overtime
POP Begin: 03-01-2028 POP End: 02-28-2029
| 400.00 |
| HR |
| __________________ |
| __________________ |
Installer – Overtime
POP Begin: 03-01-2028 POP End: 02-28-2029
| 12.00 |
| MO |
| __________________ |
| __________________ |
Web-based Warehouse Inventory System
POP Begin: 03-01-2028 POP End: 02-28-2029
| 160.00 |
| RO |
| __________________ |
| __________________ |
Shrink Wrap
POP Begin: 03-01-2028 POP End: 02-28-2029
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Boxes (1.5 cu. ft. carton)
POP Begin: 03-01-2028 POP End: 02-28-2029
| 300.00 |
| EA |
| __________________ |
| __________________ |
Speed Pack (42" X 26" X 29 3/8 O.D. 450 LB.
Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029
| 60.00 |
| EA |
| __________________ |
| __________________ |
Bubble Wrap 24” x 300’
POP Begin: 03-01-2028 POP End: 02-28-2029
| 180.00 |
| EA |
| __________________ |
| __________________ |
Painter’s Tape (Blue Tape Roll)
POP Begin: 03-01-2028 POP End: 02-28-2029
| 300.00 |
| EA |
| __________________ |
| __________________ |
Plastic Tape Roll
POP Begin: 03-01-2028 POP End: 02-28-2029
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves - Supervisor Services In Accordance With (IAW) Performance Work
Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Driver and Truck
Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Labor/Mover
Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves –Installer
Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 10,000.00 |
| SF |
| __________________ |
| __________________ |
Warehouse/Storage
Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 250.00 |
| DY |
| __________________ |
| __________________ |
Warehouse Specialist – Inventory Management and Reporting Services IAW PWS Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 288.00 |
| HR |
| __________________ |
| __________________ |
Supervisor – Overtime
POP Begin: 03-01-2029 POP End: 02-28-2030
| 400.00 |
| HR |
| __________________ |
| __________________ |
Driver – Overtime
POP Begin: 03-01-2029 POP End: 02-28-2030
| 400.00 |
| HR |
| __________________ |
| __________________ |
Laborer/Mover – Overtime
POP Begin: 03-01-2029 POP End: 02-28-2030
| 400.00 |
| HR |
| __________________ |
| __________________ |
Installer – Overtime
POP Begin: 03-01-2029 POP End: 02-28-2030
| 12.00 |
| MO |
| __________________ |
| __________________ |
Web-based Warehouse Inventory System Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 160.00 |
| RO |
| __________________ |
| __________________ |
Shrink Wrap
POP Begin: 03-01-2029 POP End: 02-28-2030
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Boxes (1.5 cu. ft. carton)
POP Begin: 03-01-2029 POP End: 02-28-2030
| 300.00 |
| EA |
| __________________ |
| __________________ |
Speed Pack (42" X 26" X 29 3/8 O.D.
450 LB. TEST)
Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030
| 60.00 |
| EA |
| __________________ |
| __________________ |
Bubble Wrap 24” x 300’
POP Begin: 03-01-2029 POP End: 02-28-2030
| 180.00 |
| EA |
| __________________ |
| __________________ |
Painter’s Tape (Blue Tape Roll)
POP Begin: 03-01-2029 POP End: 02-28-2030
| 300.00 |
| EA |
| __________________ |
| __________________ |
Plastic Tape Roll
POP Begin: 03-01-2029 POP End: 02-28-2030
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves - Supervisor Services In Accordance With (IAW) Performance Work
Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Driver and Truck
Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves – Labor/Mover
Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 250.00 |
| DY |
| __________________ |
| __________________ |
Office Moves –Installer
Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 10,000.00 |
| SF |
| __________________ |
| __________________ |
Warehouse/Storage
Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 250.00 |
| DY |
| __________________ |
| __________________ |
Warehouse Specialist – Inventory Management and Reporting Services IAW PWS Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 288.00 |
| HR |
| __________________ |
| __________________ |
Supervisor – Overtime
POP Begin: 03-01-2030 POP End: 02-28-2031
| 400.00 |
| HR |
| __________________ |
| __________________ |
Driver – Overtime
POP Begin: 03-01-2030 POP End: 02-28-2031
| 400.00 |
| HR |
| __________________ |
| __________________ |
Laborer/Mover – Overtime
POP Begin: 03-01-2030 POP End: 02-28-2031
| 400.00 |
| HR |
| __________________ |
| __________________ |
Installer – Overtime
POP Begin: 03-01-2030 POP End: 02-28-2031
| 12.00 |
| MO |
| __________________ |
| __________________ |
Web-based Warehouse Inventory System Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 160.00 |
| RO |
| __________________ |
| __________________ |
Shrink Wrap
POP Begin: 03-01-2030 POP End: 02-28-2031
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Boxes (1.5 cu. ft. carton)
POP Begin: 03-01-2030 POP End: 02-28-2031
| 300.00 |
| EA |
| __________________ |
| __________________ |
Speed Pack (42" X 26" X 29 3/8 O.D.
450 LB. TEST)
Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031
| 60.00 |
| EA |
| __________________ |
| __________________ |
Bubble Wrap 24” x 300’
POP Begin: 03-01-2030 POP End: 02-28-2031
| 180.00 |
| EA |
| __________________ |
| __________________ |
Painter’s Tape (Blue Tape Roll)
POP Begin: 03-01-2030 POP End: 02-28-2031
| 300.00 |
| EA |
| __________________ |
| __________________ |
Plastic Tape Roll
POP Begin: 03-01-2030 POP End: 02-28-2031
| GRAND TOTAL |
| __________________ |
RFQ 36C26126Q0192 Office furniture Relocation services
1. Do you want proposal packages submitted via email or GSA eBuy?
Quote should be submitted to james.postell@va.gov
1. Can you confirm this is a follow-on to 36C26121F0017? If it is, can you provide historical data (e.g., from the incumbent contract) on the annual number of relocations, large moves, or workload days beyond the standard one (1) driver, and two (2) laborers, and one (1) 26-foot truck?
I’m unable to provide details on incumbents or prior contract awards. Based on the information provided in the performance work statement, vendors are encouraged to determine what is needed to successfully perform the requirement.
1. What is the anticipated average square footage utilization for the warehouse storage over the base year (based on the incumbent contract)?
Again, I’m unable to provide details on incumbents or prior contract awards. Based on CLIN 0005 requires vendors to have 10,000 sf
1. Are site plans, blueprints, or floor layouts available for key locations such as the SFVAMC, CBOCs (e.g., Eureka, Clearlake, Ukiah), or leased spaces to aid in planning disassembly/reassembly? Answer: Yes, SFVA has blueprints for the medical center and leased spaces.
What is the expected frequency of emergency services requiring a 24-hour response (e.g., bed deliveries or tents)? Answer: SFVA estimates emergency services requiring a 24-hour response less than 2 per month.
1. Is a site visit or virtual tour planned prior to the quote due date to assess facilities?
Answer: No tour is planned. Tours can be planned if needed. Vendors interested in a site visit should make interest known by emailing james.postell@va.gov by 1/29/2026 NLT 10AM PST, to allow for scheduling.
1. For long-distance transport to CBOCs (e.g., Eureka at 300 miles), can you confirm if any travel premiums apply despite the no-travel-time charge stipulation?
Answer: Eureka visits should only be approximately 2 per year. No other premium is allocated.
1. Option period dates. Please confirm the correct period of performance end dates for Option Year 3 CLINs. Several Option 3 CLINs list a POP end date of March 1, 2030, while other periods end on February 28. Please confirm the intended end date and whether billing is permitted on March 1, 2030. The period of performance for all Option Year three (3) CLINS should be March 01, 2029 - February 28, 2030. The billing should not include dates beyond February 28, 2030.
1. Page limits and formatting. Please confirm any page limits for Volume 1 and Volume 2, and whether attachments beyond the three required PDF volumes are permitted.
Volume 1 is limited to 10 pages; this excludes resumes and certificates. Volume 2 is limited to a maximum of 5 past performance records as indicated in the instructions.
1. Award and ordering vehicle. Please confirm the required GSA Schedule SINs and whether open market items are permitted.
1. Invoicing. Please confirm invoicing system, frequency, and required backup documentation. Vendors are required to establish a Tungsten account for electronic invoice submission, invoice submission is monthly in arrears.
1. Submission packaging. Please confirm whether the Government prefers one email containing three separate PDF attachments or three separate emails, one per volume, due to size limits. Submission should be sent in one email with the three volumes PDF attachments.
Q&A Complete Table RFQ 36C26126Q0192
| Question |
| Answer |
| Are site plans, blueprints, or floor layouts available for key locations such as the SFVAMC, CBOCs (e.g., Eureka, Clearlake, Ukiah), or leased spaces to aid in planning disassembly/reassembly? |
| YES. Per PWS 5.9, the contractor must be knowledgeable of blueprints to assist in modifying office space. These are provided by the COR. |
| What is the expected frequency of emergency services requiring a 24-hour response (e.g., bed deliveries or tents)? |
| RARE. Per PWS 8.3, emergency services (move/relocate beds/tents) are for rare cases with a 24-hour response time. |
| Is a site visit or virtual tour planned prior to the quote due date to assess facilities? |
| No tour is planned. Walk through can be planned if needed. |
| For long-distance transports to CBOCs (e.g., Eureka at 300 miles), can you confirm if any travel premiums apply despite the no-travel-time charge stipulation? |
| Eureka visits should only be approximately 2 per year. No other premium is allocated. |
| Ordering and minimums. Please confirm whether the daily quantity figures shown in the schedule (example: 188 DY in the base period) are estimates for evaluation and ordering only, a guaranteed minimum, or a not-to-exceed ceiling per CLIN. |
| NO. Per Price Schedule Note, figures are estimates. Payment is monthly in arrears for hours worked (PWS 22.1). |
| Work hours and after-hours work. Please confirm normal work hours and whether moves occur at night, on weekends, or on federal holidays. Please confirm whether the overtime CLINs serve as the only pricing method for work performed outside normal hours. |
| 8:00 AM – 4:30 PM per PWS 8.1. Warehouse access is 7:00 AM – 5:00 PM per PWS 6.6. Overtime must be pre-approved by COR. |
| Surge trucking and staffing. When the COR requires up to six 26-foot trucks on a given day, please confirm whether one driver is required per truck, and confirm how additional drivers and laborers should be ordered, under daily CLINs, overtime CLINs, or both. |
| The contractor shall provide one supervisor, one driver, one installer, and one mover per truck. Additional laborers as needed per COR direction. |
| Warehouse requirements. The schedule includes 10,000 SF storage. Please confirm climate control requirements, security requirements and access hours, inventory cycle count frequency, insurance and liability expectations for stored Government property, and response time expectations for retrieval requests, including whether same-day retrieval is required. |
| SECURED. Per PWS 6.2, facility must have CCTV, fire, and safety alarm systems. Access Mon-Fri 7:00 AM – 3:30 PM; emergency access within 2 hours. |
| Inventory system requirements. Please provide the minimum requirements for the web-based warehouse inventory system, including user roles, user counts, reporting needs, export formats, audit logs, hosting model, login method, MFA requirement, and whether the system must be accessible from VA networks. Please confirm whether FedRAMP or equivalent applies. |
| COMMERCIAL. Per PWS 16.1, must provide web-based reports on services, weight, and history. Include photos, EE numbers, and export capability. |
| Labor category mapping for SCA pricing. Please confirm the intended SCA labor categories under WD 2015-5637 Rev 31 dated December 3, 2025 for movers, installers, drivers for 26-foot trucks, warehouse inventory staff, and supervisors. |
| Refer to Question 4 for staffing details. |
| Damage and claims process. Please confirm the process and timeline for reporting and resolving damage claims, and the expected remedy method such as repair, replacement, or credit. |
| 24 HOURS. Per PWS 17.2, VA provides list within 24 hours of move completion. Claims settled within 120 days. |
| Badging and access. Please confirm security, badging, and background requirements for movers and drivers. |
| NACI. Per PWS 24.1, Low-Risk background checks/fingerprinting required. PIV card rules apply. |
| Quality control. Please confirm whether a standalone Quality Control Plan is required and any mandatory elements. |
| Yes. Contractor must submit QCP with inspection plan, corrective actions, and training records. |
| CLIN ordering mechanics. Please confirm whether the Government will order by daily CLIN, by trip, by project, or by a mix, and whether partial-day orders are billed as full days. |
| Defer to COR for ordering mechanics. |
| Overtime triggers. Please confirm what triggers overtime billing, including hours beyond 8 per day, beyond 40 per week, weekends, holidays, or Government-directed schedule shifts. |
| NO. Per PWS 19.0, hourly rates computed to nearest quarter hour; OT must be pre-approved. |
| Travel and outlying sites. Please confirm whether travel time, tolls, parking, and staging time are included in daily CLINs, and whether mileage or bridge tolls are separately reimbursable. |
| Travel time not authorized except when transporting Government property from SFVAHCS or warehouse to distant site. |
| Installation scope. Please confirm what installation includes, such as furniture disassembly and reassembly, modular systems, wall-mounted items, IT equipment handling, and reconnection work. |
| YES. Per PWS 5.6 & 13.1, includes disassembly/reassembly of modular systems and moving hi-tech equipment. |
| Records and privacy. Please confirm whether moves include privacy-protected records and any HIPAA or VA privacy training expectations. |
| Records are moved; POC must be present during entire move. Contractor must comply with VA record custody rules and prevent unauthorized destruction of records per 18 U.S.C. 2701. |
| Inventory data ownership. Please confirm Government data ownership and retention expectations for inventory records at contract end. |
| Government retains ownership of all inventory data; contractor must provide reports and ensure secure transfer at contract end. |
| Barcode and tagging standard. Please confirm whether the Government has an existing barcode or tagging standard or whether the contractor defines the labeling convention. |
| Government assigns EE#; contractor assigns unique warehouse ID for stored items. |
| Insurance requirements. Please confirm required insurance types and limits, plus required endorsement language including additional insured, waiver of subrogation, and primary and noncontributory. |
| Contractor shall provide liability insurance not less than $100,000 and warehouse insurance not less than $1,000,000. Must adhere to FAR 52.228-5, 52.228-9, and 52.228-10. |
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