36C26126Q0192.docx

36C26126Q0192

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

662-26-2-5046-0003 36C26126Q0192 01-20-2026 James Postell | james.postell@va.gov 702.791.9000 01-30-2026

10AM

PST

00261 Department of Veterans Affairs Network Contracting Office 21

X X 484210 $34 Million N/A X See Price/ Cost Schedule

00261

Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 See CONTINUATION Page The requirement is for office relocation and storage service for the San Francisco Health Care System.

for GSA Schedule Holders Only Offerors shall follow the submission instructions specified in FAR Provisions 52.212-1 and 52.212-2, and the addendums included in this solicitation.

Submit all questions and quotes electronically to:

james.postell@va.gov Questions are due January 23, 2026 NLT 10AM PDT.

Quotes are due January 30, 2026 NLT 10AM PDT.

The applicable wage determinations:

WD 2015-5637 REV 31 Dated 12-03-2025 See CONTINUATION Page x x Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Office Moves - Supervisor Services In Accordance With (IAW) Performance Work Statement (PWS) Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving PRODUCT/SERVICE CODE: V301 - Transportation/Travel/Relocation - Relocation: Relocation

Office Moves – Driver and Truck Services IAW PWS Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027

Office Moves – Labor/Mover

Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027

Office Moves –Installer

Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027

Warehouse/Storage

Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027

Warehouse Specialist – Inventory Management and Reporting Services IAW PWS Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027

Supervisor – Overtime Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027

Driver – Overtime

POP Begin: 03-01-2026 POP End: 02-28-2027

Laborer/Mover – Overtime

POP Begin: 03-01-2026 POP End: 02-28-2027

Installer – Overtime

POP Begin: 03-01-2026 POP End: 02-28-2027

Web-based Warehouse Inventory System

POP Begin: 03-01-2026 POP End: 02-28-2027

Shrink Wrap

POP Begin: 03-01-2026 POP End: 02-28-2027

Boxes (1.5 cu. ft. carton)

POP Begin: 03-01-2026 POP End: 02-28-2027

Speed Pack (42" X 26" X 29 3/8 O.D. 450 LB.

TEST)

Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027

Bubble Wrap 24” x 300’

POP Begin: 03-01-2026 POP End: 02-28-2027

Painter’s Tape (Blue Tape Roll)

POP Begin: 03-01-2026 POP End: 02-28-2027

Plastic Tape Roll

POP Begin: 03-01-2026 POP End: 02-28-2027

Office Moves - Supervisor Services In Accordance With (IAW) Performance Work

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Office Moves – Driver and Truck

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Office Moves – Labor/Mover

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Office Moves –Installer

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Warehouse/Storage

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Warehouse Specialist – Inventory

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Supervisor – Overtime Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Driver – Overtime

POP Begin: 03-01-2027 POP End: 02-28-2028

Laborer/Mover – Overtime

POP Begin: 03-01-2027 POP End: 02-28-2028

Installer – Overtime

POP Begin: 03-01-2027 POP End: 02-28-2028

Web-based Warehouse Inventory System

POP Begin: 03-01-2027 POP End: 02-28-2028

Shrink Wrap

POP Begin: 03-01-2027 POP End: 02-28-2028

Boxes (1.5 cu. ft. carton)

POP Begin: 03-01-2027 POP End: 02-28-2028

Speed Pack (42" X 26" X 29 3/8 O.D. 450 LB.

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-28-2028

Bubble Wrap 24” x 300’

POP Begin: 03-01-2027 POP End: 02-28-2028

Painter’s Tape (Blue Tape Roll)

POP Begin: 03-01-2027 POP End: 02-28-2028

Plastic Tape Roll

POP Begin: 03-01-2027 POP End: 02-28-2028

Office Moves - Supervisor Services In Accordance With (IAW) Performance Work

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Office Moves – Driver and Truck

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Office Moves – Labor/Mover

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Office Moves –Installer

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Warehouse/Storage

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Warehouse Specialist – Inventory

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Supervisor – Overtime Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Driver – Overtime

POP Begin: 03-01-2028 POP End: 02-28-2029

Laborer/Mover – Overtime

POP Begin: 03-01-2028 POP End: 02-28-2029

Installer – Overtime

POP Begin: 03-01-2028 POP End: 02-28-2029

Web-based Warehouse Inventory System

POP Begin: 03-01-2028 POP End: 02-28-2029

Shrink Wrap

POP Begin: 03-01-2028 POP End: 02-28-2029

Boxes (1.5 cu. ft. carton)

POP Begin: 03-01-2028 POP End: 02-28-2029

Speed Pack (42" X 26" X 29 3/8 O.D. 450 LB.

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029

Bubble Wrap 24” x 300’

POP Begin: 03-01-2028 POP End: 02-28-2029

Painter’s Tape (Blue Tape Roll)

POP Begin: 03-01-2028 POP End: 02-28-2029

Plastic Tape Roll

POP Begin: 03-01-2028 POP End: 02-28-2029

Office Moves - Supervisor Services In Accordance With (IAW) Performance Work

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030

Office Moves – Driver and Truck

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 03-01-2030

Office Moves – Labor/Mover

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 03-01-2030

Office Moves –Installer

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 03-01-2030

Warehouse/Storage

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 03-01-2030

Warehouse Specialist – Inventory Management and Reporting Services IAW PWS Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 03-01-2030

Supervisor – Overtime

POP Begin: 03-01-2029 POP End: 03-01-2030

Driver – Overtime

POP Begin: 03-01-2029 POP End: 03-01-2030

Laborer/Mover – Overtime

POP Begin: 03-01-2029 POP End: 03-01-2030

Installer – Overtime

POP Begin: 03-01-2029 POP End: 03-01-2030

Web-based Warehouse Inventory System Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 03-01-2030

Shrink Wrap

POP Begin: 03-01-2029 POP End: 03-01-2030

Boxes (1.5 cu. ft. carton)

POP Begin: 03-01-2029 POP End: 03-01-2030

Speed Pack (42" X 26" X 29 3/8 O.D.

450 LB. TEST)

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 03-01-2030

Bubble Wrap 24” x 300’

POP Begin: 03-01-2029 POP End: 03-01-2030

Painter’s Tape (Blue Tape Roll)

POP Begin: 03-01-2029 POP End: 03-01-2030

Plastic Tape Roll

POP Begin: 03-01-2029 POP End: 03-01-2030

Office Moves - Supervisor Services In Accordance With (IAW) Performance Work

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Office Moves – Driver and Truck

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Office Moves – Labor/Mover

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Office Moves –Installer

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Warehouse/Storage

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Warehouse Specialist – Inventory Management and Reporting Services IAW PWS Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Supervisor – Overtime

POP Begin: 03-01-2030 POP End: 02-28-2031

Driver – Overtime

POP Begin: 03-01-2030 POP End: 02-28-2031

Laborer/Mover – Overtime

POP Begin: 03-01-2030 POP End: 02-28-2031

Installer – Overtime

POP Begin: 03-01-2030 POP End: 02-28-2031

Web-based Warehouse Inventory System Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Shrink Wrap

POP Begin: 03-01-2030 POP End: 02-28-2031

Boxes (1.5 cu. ft. carton)

POP Begin: 03-01-2030 POP End: 02-28-2031

Speed Pack (42" X 26" X 29 3/8 O.D.

450 LB. TEST)

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031

Bubble Wrap 24” x 300’

POP Begin: 03-01-2030 POP End: 02-28-2031

Painter’s Tape (Blue Tape Roll)

POP Begin: 03-01-2030 POP End: 02-28-2031

Plastic Tape Roll

POP Begin: 03-01-2030 POP End: 02-28-2031

B.3 PERFORMANCE STATEMENT OF WORK

Subject: Relocation Services for San Francisco Veterans Affairs Medical Center

1.0 General – The San Francisco Veterans Affairs Health Care System (SFVAHCS) has a requirement for installation and relocation of office furniture and equipment. The SFVAHCS requires a contractor to provide a full range of services that include the removal of office furniture, equipment and related supplies from the existing location, transport the items to the new location, and place them according to the direction of the Contracting Officer Representative (COR). As a Non-Personal Services contract, these personnel are not to be considered VA Employees for any purpose. Contractor retains all control over personnel and responsibility for direct supervision. Contract personnel may not supervise VA Staff, but may provide direction and instruction as required by duties.

2.0 Period of Performance – See Price/Cost Schedule

3.0 Scope of Work

3.1 The contractor shall provide one (1) driver, and two (2) laborers, except in cases where the COR determines that additional or fewer laborers are foreseen to ensure that furniture moving services are performed. The contractor shall provide laborer management, tools, equipment, and a truck(s) with at least 26 ft. loading capacity. The contractor may be required to provide as many as six 26 ft. trucks on any given day. The contractor shall perform all relocation services as requested by COR. The services shall include, but are not limited to, pre-move planning, relocation planning, providing packaging materials, packing/crating, loading/unloading, delivery, and set-up. Basic furniture assembly and basic installation of specialty items (clocks and hand soap dispensers). The services shall be provided to all of SFVAHCS, Community Based Outpatient Clinics (CBOCs), San Francisco Downtown area, San Bruno, Clear Lake, Ukiah, Santa Rosa, Eureka, Oakland, and Mission Bay leased spaces.

4.0 Requests for Services

4.1 All requests for services will come directly from the Contracting Officer Representative (COR) or Alternate COR. Work performed at the direction of anyone other than the COR or Alternate COR is at the Contractor’s own risk and not subject to payment under this task order.

5.0 Relocation Services – The Contractor shall perform all of the services required to remove the existing office furniture, equipment, and related supplies (at times hereinafter called "property") from the existing location, transport the property to the designated areas within the new location and place them in accordance with the ordering agency’s direction and timelines. The person who will interface with the Contractor for each move shall be determined upon issuance of the order. The Contractor shall:

5.1 Furnish all packing containers and related supplies including, but not limited to, boxes and cartons, crating material, padding material, marking material, sealing tape, and color-coded marking tags to the moving activity (see Section B Price Schedule). It shall be the responsibility of the Contractor to determine the number and size of packing containers to be utilized for individual relocations. Delivery of same will be at no extra cost to the Government. The contractor shall plan on at least five hundred boxes per year to be reused for all SFVAHCS moves. Packing containers will be returned and re-used.

5.2 Ensure all materials are clean and of a quality sufficient to ensure protection of the property.

5.3 Perform packing and/or crating necessary for the protection of the property to be moved. Computer, audiovisual, laboratory, and hi-tech equipment shall be pad-wrapped.

5.4 Remove all padding, packing, and crating materials from the premises of the government as directed.

5.5 Furnish dollies, hand trucks, book-carts, typewriter/computer carts, and glass packing/cartons, and any other type of equipment commonly used for relocation services. Hand trucks, dollies and book carts MUST have soft rubber wheels. NO metal or hard rubber wheels shall be used in the performance of this task order.

5.6 Disassemble property when necessary for safe and efficient transportation, as determined by the SFVAHCS. Reassemble property after transporting to the new location. For systems and specialty furniture/equipment, the Contractor shall ensure it has the necessary special tools, equipment, or technically-trained personnel to assemble or reassemble.

5.7 Remove empty packing containers for re-use. The contractor shall return to the delivery site two business days after delivery to collect packing containers for re-use. The contractor shall account for all missing boxes.

5.8 Remove rubbish from location and dispose of rubbish on government site as directed after move is completed.

5.9 Provide storage for property in a secured location in the event of a delay in availability of new space. The contractor will be responsible for keeping accountability of all unused furniture in the warehouse and be knowledgeable of blueprints to assist in modifying office space to fit the needs of SFVAHCS, outlying clinics, and all other SFVAHCS leased spaces.

5.10 Provide any other service which would normally be included with a complete office relocation/moving service.

6.0 Storage

6.1 The contractor shall provide or have access to a secured warehouse with proper racking systems to store assets or materials that cannot be stored at the SFVAHCS, outlying clinics, and all other SFVAHCS leased spaces.

6.2 The storage space/facility shall have closed circuit television security, fire, and safety alarm systems.

6.3 The contractor shall be responsible for providing storage space (warehouse) with a minimum of 7,000 up to 20,000 square feet of usable space complete with a loading dock and with a minimum height clarence of 12 feet that is within a 35-mile radius of the SFVAHCS.

6.4 The storage space provided by the contractor shall allow for use of floor to ceiling space.

6.5 The contractor shall pickup and/or deliver assets such as facility equipment, furniture, computers without hard drives, monitors, and printers to and from the storage facility upon notification by the COR or designated representative.

6.6 Access to storage space/facility shall be available on an unlimited basis from Monday through Friday between 7am and 5pm.

6.7 Access to storage space/facility shall be available within a 2 hour time period on all other times for emergency access.

7.0 Vehicles

7.1 The contractor shall provide a box truck(s) with at least 26 ft. loading capacity for the pick-up and delivery of equipment, furniture, etc. in accordance with the terms, conditions, and schedule of the contract. The Government may require as many as six 26 ft. trucks on any given day depending on the requirements for the day.

7.2 The SFVAHCS reserves the right to inspect the contractor’s vehicles and equipment, require documentation of compliance with contract specifications and State’s laws, and Veterans Affairs’ (VA) rules and policies governing transportation vehicles. SFVAHCS inspections of contractor equipment will not constitute a warranty that the contractor’s vehicles and equipment are properly maintained.

7.3 The Contractor is solely responsible for vehicle insurance. Vehicle(s) shall be in good repair and in compliance with all federal, state, and local laws and regulations for operation. All vehicles shall be equipped sufficiently with clean pads, covers, and other protective equipment to ensure safe transit and delivery of property. Protective covering shall be used during the loading and unloading operations in the event of inclement weather. The SFVAHCS may reject any vehicle that is determined to be mechanically incapable of adequately protecting the government's property. However, failure to do so shall not release the Contractor from liability and from any damage caused by usage of such. The contractor shall obtain necessary clearances or permits required by the State of California.

7.4 All vehicles shall be smoke-free and non-smoking.

8.0 Hours of Performance

8.1 The tour of duty shall be Monday – Friday, 8:00 a.m. – 4:30 p.m. The Contractor is required to sign in with the COR/alternate COR upon arrival on station. At times the contractor may be requested to change the tour of duty for the laborers due to the needs for moving and installing furniture on weekends, early, and/or late hours. If there are requests, outside of the normal tour of duty, the COR will notify the vendor in advance so the tour of duty may be adjusted. The tour of duty will be adjusted for a minimum of one (1) week.

8.2 In accordance with the Fair Labor Standards Act (FLSA), night, weekend, and federal holiday work does not, on its own, require overtime pay. Overtime must be specifically approved by the COR prior to overtime worked.

8.3 In the rare case of needed emergency services, the contractor must be notified as soon as possible as to when those services are needed and what is required i.e. hospital bed deliveries, emergency management, tents. The contractor shall respond within 24 hours to emergency requests.

8.4 The contractor shall not work on federal holidays which include New Year’s Day, Martin Luther King’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus’ Day, Veteran’s Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a federal holiday.

8.5 At times the contractor’s labor will be assigned to warehouse and website management and organization. This time will be approved and scheduled with the COR.

9.0 Contractor Responsibilities

9.1 The contractor must check-in with the COR at the start and finish of each day.

9.2 The contractor shall take necessary precautions to avoid damaging walls, floors, elevators, and elevator lobbies when performing move activities. The contractor shall be responsible for all costs associated with damages related to move activities.

9.3 The contractor shall have a contingency/back-up plan in the event the contractor is unable to perform services or have services performed as required. The contractor shall immediately notify the COR or designated representative, provide justification for the inability to perform, and implement the contingency/back-up plan as quickly as possible.

10.0 Communication

10.1 The contractor shall be accessible through e-mail and/or phone during all work hours to communicate requirements such as changes to location, equipment to be moved, etc. Use of this communication system will be mutually agreed upon after award but prior to contract performance.

10.2 The contractor shall provide cell phones for its drivers and movers during an actual move. Communication between both parties will help minimize miss-communications that may occur. Moving company personnel are not required to have access to the Local Area Network (LAN) and Wide Area Network (WAN).

10.3 The contractor shall provide a roster that contains names, phone numbers, and email addresses prior to the contract performance.

10.4 The contractor shall send an updated roster to the Contracting Officer Representative (COR) within one (1) week of any changes made.

10.5 The information contained in the roster, provided to the COR, shall not be disseminated throughout the SFVAHCS, CBOCs, San Francisco Downtown area, San Bruno, Clear Lake, Ukiah, Santa Rosa, Eureka, Palo Alto, and all other SFVAHCS leased spaces.

11.0 Phases of Moving

11.1 Prior to each sub-phase or phase of relocating, the contractor shall provide an origin and destination crew to prepare the site(s) for the relocating effort. Each crew must commence its building preparation activities at least 2 hours prior to the commencement of the move activity.

11.2 Large scale office relocations will be preceded by one (1) employee preparation session and at least one (1) pre-move walk-through (dates to be mutually agreed upon between the contractor and the SFVAHCS representative). The COR or its designate will lead each of these sessions, but the contractor will be required to attend and participate as necessary.

11.3 A representative from the relocating service will be on hand along with the COR to answer and address any issues or that may arise during relocation activities.

11.4 The COR will provide Contractor with documentation of relocation activities, i.e. point of contacts, locations, and job description of each activity.

11.5 The COR will conduct post relocation inspection with contractor and document any issues that transpired during the relocation.

11.6 For furniture and equipment relocation requests the COR will provide to the contractor the necessary documentation to execute the relocation, for example, points of contacts, locations, and job description of each activity.

12.0 Move Requirements

12.1 The contractor shall work with the COR to develop a move plan that will include multiple move schedules and a color keyed labeling system for boxes and equipment by SFVAHCS sections and floors.

13.0 Contractor Personnel

13.1 The contractor shall have knowledge of the installation of systems and modular furniture of various manufacturers. At times contractor will be required to move large equipment items, i.e., refrigerators, freezers, beds, exam table, shelving, etc. The contractor will also be required to assemble various pieces of furniture, lockers, shelving, etc. The contractor must be knowledgeable of the requirements of working in a healthcare environment.

13.2 The contractor shall utilize a sufficient number of capable and qualified laborers to properly and adequately complete the work required under this contract.

13.3 The contractor laborers shall wear and/or use appropriate protective clothing and equipment for infection control requirements (PPE) such as lifting gloves, safety shoes, and lumbar support in performing the work required under this contract. The contractor shall wear the company’s logo and/or uniform that will readily identify them as the contractor.

13.4 The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity.

14.0 Drivers

14.1 The Contractor shall ensure personnel are properly licensed and insured. The Contractor is responsible for all traffic tickets, parking violations, fines or citations received.

14.2 The contractor shall not operate or occupy the transport vehicles while under the influence of alcohol, legal controlled narcotic substances, illegal controlled narcotic substances, or while under the influence of any other inebriating substances that may impair vision, depth perception, mobility, and reasonable judgment.

14.3 The contractor shall be removed from performing services should they be identified as a potential threat to the security, safety, health or operational mission of SFVAHCS, outlying clinics, all other SFVAHCS leased spaces, and their population. The contractor shall replace any personnel removed or relieved from the performance of services.

14.4 The driver shall not excessively use their hands-free mobile communication devices while driving. Best practice is to pull over and conduct communication in a safe manner.

14.5 The drivers shall not text or read messages while driving. See Federal Acquisition Regulation 52.223-18.

14.6 The contractor shall immediately notify the SFVAHCS of any incidents involving injury to contractor personnel, SFVAHCS personnel, equipment, furniture, and/or property during transport. The contractor shall promptly complete and submit an Incident Report with all information felt to be necessary for any full review to the COR.

14.7 During the period of performance, if the contractor proposes to add-on or replace personnel to perform contract services, the contractor shall submit the required evidence of training, licensing, and any other qualifications to the COR. At no time shall the contractor utilize, add-on, or replace personnel to perform contract services who do not meet the personnel qualifications of this contract.

15.0 Contracting Officer Representative (COR)

15.1 The person has been designated as the authorized representative of the Contracting Officer acting within the limits of his/her authority. The COR advises the Contracting Officer on matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract.

16.0 Reports

16.1 Provide the SFVAHCS with standard commercial and custom reports as requested. This includes, but is not limited to, services ordered, number of transactions, price, shipping history, weight of shipments, returns, accessorials, etc. The Contractor shall identify commercial reports that are available to enhance an agency’s ability to manage its domestic delivery services. Reports shall be available on a monthly, quarterly, and yearly basis, and have the ability to roll up data at an aggregate level for the agency.

16.2 The Contractor shall provide all reports (web based, electronically, hardcopy or as requested) on contract usage that it offers commercially.

17.0 Damages and Claims

17.1 Responsibility - The Contractor will be liable for loss or damage to property caused by their failure to properly pack and crate the property.

17.2 Report or Damages: The SFVAHCS will provide a written list of items found to be damaged during the move to the Contractor within 24 hours after the completion of the relocation. This list shall include both furnishings and building finishes, such as walls, carpet, etc., as well as damages to grounds landscaping such as shrubs, lawns, etc.

17.3 Repairs: The Contractor and SFVAHCS shall visually inspect the damaged item(s) and mutually agree upon a time frame for repairing or replacing the damaged item(s). The repair or replacement of the item shall be completed within the time frame specified by the order agency. Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for any and all goods lost and/or damaged in the relocation covered by the contract.

17.4 Claim Forms: The Contractor shall provide the SFVAHCS with all necessary claim forms and instructions in the event that any damage is reported as a result of services performed under this contract. The Contractor is required to acknowledge claims within 30 calendar days and or either pay, decline or make a formal compromise settlement within 120 days after receipt of a claim. If for some reason beyond the Contractor’s control, action on the claim is delayed, the Contractor shall notify the SFVAHCS as to its status and each 30 calendar days thereafter until final action is taken. The Contractor shall furnish the ordering agency with a copy of each claim filed, any related correspondence and any notice of final settlement or denial of any claim. The Contractor shall settle all claims for loss or damage attributable to carrier liability within 120 days (41 CFR 102-117.195).

18.0 Insurance

18.1 The contractor shall provide evidence of liability insurance with limits of not less than $100,000 and warehouse insurance not less than $1,000,000 to cover loss and damages.

18.2 The contractor shall provide evidence of liability, warehouse, and all other insurance coverage within ten (10) days after contact award.

18.3 The contractor will adhere to the Federal Acquisition Regulation (FAR) 52.228-5, Insurance – Work on a Government Installation, 52.228-9, Cargo Insurance, and 52.228-10, Vehicular and General Public Liability Insurance.

19.0 Computation of Time – The hourly rates will be computed to the nearest quarter hour. Charges will commence when workers and equipment arrive at the ground floor entrance to the building or site where the work will be performed and will end when work has been completed or at the end of the workday if the job is more than one day’s duration.

19.1 No charges will be made by the Contractor for time lost in any way not required in the performance of the services ordered by the Government (excludes break periods required by Law, State or Federal law or by collective bargaining agreements between the Contractor and their employees).

19.2 Intra-office moves: There will be no charge for the truck and driver dropping off equipment/supplies and laborer at the site on the day of an interoffice move within the same building. Charges will be computed for laborers at the start of the move at the site. Charges for truck and driver will be allowed when supplies and materials are requested in advance in the move day. No charge for travel time is permitted.

19.3 More than one day duration: Computation of time will begin on arrival at the site on the first day and will end at the completion of work for that day. Each day following will be calculated the same. The Government shall not be charged for overnight storage of furniture, equipment, material, truck etc.

19.4 Same day using one truck: Arrival at one site - loading the truck - unloading the truck at another location. Computation of time for truck and driver shall begin at their arrival at the first site and will continue until completion of the job at the new location. Laborers computation of time shall begin at their arrival on site at the first location and shall continue until the completion of the job at the new location. Work beginning at the contractor’s warehouse loading or unloading government property shall constitute the “site where work will be performed” and charges will commence. Likewise, if the contractor leaves a government facility/site of work to transport government property to the contractor’s warehouse, charges do not end until work has been completed, either arrival at the contractor’s warehouse if property is to remain in the truck or when the government property has been unloaded and stored in the warehouse.

19.5 Long-distance transports: The SFVAHCS occasionally requires work done at locations more than 60 miles away from the SFVAHCS. These locations include:

Pursuant to GSA, travel time is not authorized for these long-distance transports. Charges will commence upon arrival at the ground floor of the entrance of the building or the site where work will be performed. Contractors may choose to sub-contract out work at these locations. If Government property will be transported from SFVAHCS or the contractor’s warehouse to a long-distance location, then charges may commence at SFVAHCS or the contractor’s warehouse and travel time is permitted.

20.0 Contractor’s Quality Control Program (QCP)

20.1 The contractor shall establish and maintain quality control to ensure all contract requirements are met. An original and one (1) copy of this QCP will be forwarded to the COR along with the requested initial proposal. The COR will review the QCP and list any needed clarifications, and return to the contractor for response, if necessary. The contractor's QCP shall include the following or incorporate them during performance of contract, at a minimum.

20.2 An inspection plan covering all services is required by this contract. The inspection plan must specify the areas to be inspected either on a scheduled or unscheduled basis, how often inspections will be accomplished, documented, and the title of the individual(s) who will perform the inspections.

20.3 On-site records of all inspections conducted by the contractor noting necessary corrective action taken. The SFVAHCS reserves the right to request copies of any inspection.

20.4 The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable and organizational functions noting intermediate contractor responsibilities and overall management responsibilities for ensuring total acceptable performance.

20.5 The contractor shall maintain on-site records identifying the character, physical capabilities certifications, and ongoing training of each employee performing services under this contract.

20.6 The contractor shall maintain on-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract.

20.7 The contractor shall participate in scheduled and/or non-scheduled conference calls with the COR to provide a report of on-going issues.

20.8 The contractor shall have a system that verifies the licenses of individuals operating the vehicles and the driving records of individuals operating the vehicles. The contractor shall make this system available for review by the SFVAHCS.

21.0 Service Summary

21.1 The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence of any contract requirement from the service summary does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the task order.

21.2 The surveillance method for all performance objectives will be through random inspection by the COR and customer feedback.

22.0 Payments and Invoicing

22.1 Payment shall be made thirty (30) days in arrears, upon receipt of a proper invoice. Invoices shall include hours worked each week, number of staff, and truck. Invoices must be received monthly.

22.2 The contractor shall submit invoices to the COR prior to submitting it online to VA Financial Service Center (FSC) Austin. All invoices shall be hand delivered or mailed, at no additional cost to the SFVAHCS, to the following address:

22.3 NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the COR as stated in this PWS.

23.0 Smoke Free Facility

23.1 The SFVAHCS, outlying clinics, and all other SFVAHCS leased spaces are Smoke Free facilities. There is NO SMOKING allowed in any interior spaces, including all mechanical and electrical rooms/spaces, and roofs. Smoking is only permitted in designated exterior smoking shelters.

24.0 Security Considerations

24.1 Contractor-employees performing work on this contract require VA security clearances (see below). Finger-printing and background checks will be provided at no cost to the contractor.

VISN 21, NCO 21 March 1, 2011

Contractor Personnel Security Requirements

Reference:

VHA Directive 0710, Personnel Security and Suitability Program/ May 18, 2007 VA Handbook 0710, Personnel Suitability and Security Program/ September 10, 2004

Upon contract award, all key personnel shall be subject to the appropriate type of background investigation or screening per VA/VHA directive 0710 and must receive a favorable adjudication from CCA Personnel Security Specialist or VA Security and Investigations Center (SIC) depending on investigation or screening required. This requirement is applicable to all subcontract personnel. If the investigation or screening is not completed prior to the start date of the contract, the Contractor will be responsible for the actions of those individuals they provide to perform work for VA.

Contract personnel who previously received a favorable adjudication as a result of a Government background investigation or screening may be exempt from this contract requirement. They must provide documentation to support the previous adjudication. Proof of previous adjudication must be submitted by the Contractor to the VA Contracting Officer. Proof of previous adjudication is subject to verification. Some positions maybe subject to periodic re-investigation/screening.

1. Position Risk/Sensitivity – For all positions required under this contract, the position risk/sensitivity has been designated as: Low Risk

2. Background Investigation/Screening – It is anticipated that the Contractor or contract personnel will be providing services at a VA facility(s) for MORE than 180 days under a single contract or series of contracts, or have access to VA computer data systems. The background investigation/screening commensurate with the requirements of this contract is: NACI

3. Contractor Responsibilities

a. The Contractor shall prescreen all personnel to ensure they are able to read, write, speak, and understand the English language.

b. The Contractor shall submit or have their contract personnel submit the following required forms to the Personnel Security Specialist or VA Contracting Officer, through the COR or Personnel Security Specialist, within five (5) business days of contract award.

4. Low Risk Investigative Requirements

a. All investigations must be completed through the Electronic Questionnaires for Investigations Process (e-QIP). All contractors must complete the Authorization for Investigation Worksheet before they can complete the online e-Qip.

b. Optional Form 306, Declaration for Federal Employment provide by VA point of contact.

c. Electronic Fingerprint Verification or FD 258, U.S. Department of Justice Fingerprint Applicant Chart.

d. Once the items requested are completed, the Contractor is authorized to provide services under the contract. As previously stated, if the investigation or screening is not completed prior to the start date of the contract, the Contractor will be responsible for the actions of those individuals they provide to perform work for VA.

e. The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the contract person from consideration of working under the contract.

f. Failure to comply with these Contractor personnel security requirements may result in termination of the contract for default.

5. Government Responsibilities

a. The VA Contracting Officer will ensure a time for contract personnel to complete the fingerprint portion of this requirement, if any, and the COR will responsible for performing any duties assigned by the VA Contracting Officer with regard to fulfilling the Contractor personnel security requirements described herein.

b. Upon receipt, the local VA facility or VA SIC, depending on the type of investigation/screening required, will review the accuracy of the items requested in paragraph above, and forward these items to OPM to conduct their portion of the background investigation or screening, as applicable.

c. The requesting VA facility will pay for any portion of the investigation or screening conducted by OPM, if any.

d. Depending on the type of investigation/screening required, the Personnel Security Specialist, or VA SIC will notify the VA Contracting Officer of the adjudicating results of the background investigation or screening.

e. The VA Contracting Officer and Personnel Security Specialist will ensure that the required investigations or screening have been completed or are in the process of being requested.

Personnel Identity Verification (PIV) of Contractor Personnel

In accordance with FAR 52.204-9 and VA Directive 0735 – Personal Identity Verification of Federal Employees and Contractors, any contract person who requires routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system will be required to verify their identity prior to providing services under the contract. Prior to providing services under the contract, each contract person will be asked to provide two (2) forms of identification from the Accepted Identification Documentation List to the appropriate VA representative in order to obtain a proper VA-issued identification card. See the Accepted Identification Documentation List provided below. The COR, or designee, will be responsible for sponsoring each contract person that requires a VA-issued identification card.

PIV ID Proofing Criteria

The following criteria must be met by all VA employees, contractors, and affiliates prior to being issued a PIV card or Temporary Identity Badge.

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