V231--OKC Trainee Housing

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 is seeking hotel lodging services through a Request for Quotes for the OKC Trainee Housing contract. The procurement involves establishing a Blanket Purchase Agreement (BPA) for five hotel rooms within a three-mile radius of the Oklahoma City VA Medical Center to provide temporary housing for Health Professions Trainees, including medical and dental residents or students on short rotations of six months or less. Hotels must provide fully furnished one-bedroom/one-bathroom rooms or suites with full amenities including Wi-Fi, utilities, parking, housekeeping services, and 24/7 accessibility, maintaining a minimum 3-Star rating throughout the contract period. Offerors will be evaluated based on technical capability, price, and past performance, with pricing evaluated on a per-room basis and daily rates required to be inclusive of all amenities, parking, and taxes. The deadline for questions was July 24, 2025, and quotes are due by August 1, 2025, at 2:00 PM Mountain Time.

This solicitation is unrestricted with no set-aside designation and falls under NAICS code 721110 (Hotels and Motels) with a small business size standard of $40 million. The incumbent contractor is identified as Bluewater Management Group LLC, and multiple hotels may be submitted for consideration under the BPA structure. The contract establishes a five-year performance period from October 1, 2025, to September 30, 2030, with the VA paying only for rooms when occupied and no guaranteed monthly room usage. The procurement requires five hotel rooms specifically to support trainees who cannot practically commute due to substantial distance from the VA campus. Performance will take place within the United States, specifically within a three-mile radius of the Oklahoma City VA Medical Center campus, with billing conducted monthly for actively occupied rooms only.