V231--Hoptel Services Gainesville

The Department of Veterans Affairs' Network Contracting Office 8 is soliciting offers under a Total Small Business set-aside for Hoptel temporary lodging services in Gainesville, Florida, on behalf of the North Florida/South Georgia Veterans Health System, with questions due November 11, 2026 at 10:00 AM EST and offers due November 20, 2026 at 12:00 PM EST.

The hotel or motel must be located within 15 miles or 30 minutes of the Malcolm Randall VA Medical Center at 1601 SW Archer Road, Gainesville, FL 32608. The contractor must guarantee availability of 40 rooms Monday through Thursday, including 5 ADA-compliant rooms with one roll-in shower; 5 rooms Friday and Saturday, including one with a roll-in shower; and 20 rooms Sundays, including 2 ADA-compliant rooms with one roll-in shower, with reduced Sunday availability before Federal Holidays. Rooms must be non-smoking, fully furnished with utilities included, and equipped with basic cable television and local phone service. Pet-friendly options must be available. The contractor must provide non-wheelchair transportation between the hotel and the VA facility from 0600 to 2000 hours daily. Rooms must meet industry standards, NFPA 101 Life Safety Code, and ADA requirements.

The contract is a firm fixed price commercial services award (SF 1449) with a base period from April 1, 2027 through March 31, 2028 and four one-year options through March 31, 2032. Invoices are submitted bi-weekly through the Tungsten OB10 system for actual room usage only, paid in arrears.

Evaluation weighs technical capability, past performance, and price, with technical and past performance weighted more heavily than price. Technical capability requires a mandatory site visit and facility inspection. Past performance requires three recent references, each supported by a completed Past Performance Survey included with the technical proposal.