36C25925Q0595.docx

SUBJECT*

OKC Trainee Housing

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Danielle Kramer danielle.kramer@va.gov 303-712-5725

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice OKC Trainee Housing

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation for OKC Trainee Lodging

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

II. Solicitation number 36C25925Q0595 is issued as a request for quotes (RFQ).

III. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

IV. This acquisition is a Unrestricted. The North American Industry Classification System (NAICS) code is 721110 – Hotels (except Casino Hotels) and Motels with a small business size of $40 Million. The Service Code is V231 - Transportation/Travel/Relocation—Travel/Lodging/Recruitment: Lodging, Hotel/Motel. Offerors must be registered in the System for Award Management (SAM) at https://sam.gov at time of offer to be considered for award.

V. Department of Veterans Affairs, Network Contracting Office 19, Located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of the Oklahoma City VA Medical Center located at 921 NE. 13th St. Oklahoma City, OK 73104. The Contractor shall submit prices for providing nightly lodging rates for each of the locations. The price schedule will be reviewed yearly. The estimated period of performance for this Blanket Purchase Agreement (BPA) is October 1, 2025 to September 30, 2030.

VI. Description and Pricing Schedule: All interested Contractors shall provide quotations on the Pricing Schedule below IAW the attached Statement of Work (SOW). Please identify the name and address associated with each price. Multiple hotel’s locations can be submitted per location.

EA

VII. FAR 52.212-1 Instructions to Offerors— Commercial Products and Commercial Services (SEP 2023) Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

OFFER SUBMITTAL INSTRUCTIONS:

Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.

VIII. FAR 52.212-2 Evaluation-Commercial Items (NOV 2021) applies to this acquisition.

Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) technical capability to meet the Government’s performance requirement;

(2) price

(3) past performance

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s performance requirements identified in the SOW and outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

IX. FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2023)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

X. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition.

Addendum to FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

The following provisions and clauses are incorporated into FAR 52.212-4 as an addendum:

FAR 52.201-1 Acquisition 360: Voluntary Survey (SEPT 2023) FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) FAR 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees of Whistleblower Rights (NOV 2023) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-20 Predecessor of Offeror (AUG 2020) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021).

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020).

FAR 52.209-5 Certification Regarding Responsibility Matters (AUG 2020) FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018) FAR 52.216-18 Ordering (AUG 2020) October 1, 2025, to September 30, 2030 FAR 52.217-8 Option to Extend Services (NOV 1999) 30 days FAR 52.223-6 Drug-Free Workplace (MAY 2001) FAR 52.224-1 Privacy Act Notification (APR 1984) FAR 52.224-2 Privacy Act (APR 1984) FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) June 30, 2025; June 30, 2025 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-2 Service of Protest (SEPT 2006) Department of Veterans Affairs, Network Contracting Office 19, 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111 FAR 52.243-1 Changes-Fixed-Price Alternate I (APR 1984) FAR 52.249-8 Default (Fixed-Price Supply and Service) (APR 1984) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) https://www.acquisition.gov/browse/index/far (FAR) and https://www.acquisition.gov/vaar (VAAR) VAAR 852.201-70 Contracting Officer’s Representative (DEC 2022) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.211-76 Liquidated Damages-Reimbursement for Data Breach Costs (FEB 2023) Small Businesses (JAN 2023) (DEVIATION) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

XI. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (DEC 2023) (DEVIATION JAN 2024) apples to this requirement. The additional clauses below are incorporated by reference.

FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020) Alternate I (NOV 2021) FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023).

FAR 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020).

FAR 52.204-15, Service Contract Reporting Requirements (OCT 2016) FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021).

FAR 52.219-8, Utilization of Small Business Concerns (FEB 2024) FAR 52.219-14, Limitations on Subcontracting (OCT 2022) FAR 52.219-28, Post Award Small Business Program Representation (SEP 2023).

FAR 52.219-27, Notice of Set-Aside for, or Sole Source to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) FAR 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020).

FAR 52.222-3, Convict Labor (JUN 2003).

FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015).

FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020).

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) .

FAR 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) FAR 52.222-41, Service Contract Labor Standards (AUG 2018) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (AUG 2018).

FAR 52.222-49 Service Contract Labor Standards – Place of Performance Unknown (MAY 2014) FAR 52.222-50, Combating Trafficking in Persons (NOV 2021).

FAR 52.222-54, Employment Eligibility Verification (MAY 2022).

FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020).

FAR 52.224-3, Privacy Training (JAN 2017).

FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021).

FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018).

XII. No additional clauses apply.

XIII. This is not a Defense Priorities and Allocations System (DPAS) rated requitement.

XIV. Offers are due August 1, 2025 by 14:00, local Mountain Time. All questions/inquiries must be submitted to the Contract Specialist via electronic email no later than July 24, 2025, by 14:00, local Mountain Time.

XV. Submit offers or questions to the attention of the Contracting Officer, Danielle Kramer via email at: danielle.kramer@va.gov. Inquiries submitted via telephone will not be accepted.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

See attached document: Attachement 1 - Statement of Work - OKC Trainee Housing.

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