36C25925Q0595 A0002.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Danielle Kramer danielle.kramer@va.gov 303-712-5725

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

OKC Trainee Housing

Final Questions and Answers

Question 1: Can you tell us the length of stay for each trainee? Do they stay 30+ nights or multiple months? By chance, could you share either a previous schedule or an upcoming schedule for this contract of rooms needed with dates?

Government Response: Every Trainee will have a different length of stay. A previous schedule or upcoming schedule will not be provided. The Contractor works with the COR to schedule rooms for authorized trainees at the hotel.

Question 2: Follow up to Question 4: Will the contracting office be able to provide a tax-exempt certificate during the solicitation process? Government Response: Tax exempt certification will be provided to the awardee at time of award.

We understand that you will issue a tax-exempt certificate to the awardee. However, the issue is that some third parties misrepresent who is tax exempt. A third party is for profit and not tax exempt. Can you clarify that the tax exemption form only applies to the awardee and there is not a flow through from the third party to the hotel. The third party must pay taxes to the hotel.

Government Response: The tax-exemption is provided to the awardee of the contract to utilize with working with the 3rd party to exempt them for being charged tax.

Question 3: Follow up to Question 11: Period of performance: Under period of performance, it is stated: The period of performance of the Blanket Purchase agreement (BPA) shall be for five years and orders will be placed as needed. However, under item 6.4 it is stated: No gap in hotel room access/use shall occur for the duration of the BPA. Will the VA pay for all 5 rooms each day, 365 days a year, or will people check in and check out? Government Response: The VA will only be paying for rooms while an authorized individual is staying at the hotel. Section 6.4 refers to that the hotel is to always be available, meaning that reservations can be made when needed throughout the whole BPA without exceptions such as holidays or summers.

Just to clarify, the VA is not paying for 5 rooms, 365 days a year. Our understanding from the above question and answer is that you will provide us with a rooming list and will only pay for the rooms on those lists.

Government Response: The Contractor works with the COR to schedule rooms for authorized trainees. The VA will only be paying for rooms while an authorized individual is staying at the hotel.

Question 4: Follow up to Question 13: Pricing Under VI you state: Description and Pricing Schedule: All interested Contractors shall provide quotations on the Pricing Schedule below IAW the attached Statement of Work (SOW). Please identify the name and address associated with each price. Multiple hotel’s locations can be submitted per location.

Under VIII it states: FAR 52.212-2 Evaluation-Commercial Items (NOV 2021) applies to this acquisition. In (c) (2) it states: Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. Can you clarify that you are looking for pricing for all 5 years? Are you only looking for a daily rate that includes guestroom rate, parking, laundry and all taxes per year?

Government Response: FAR 52.212-2 Evaluation-Commercial Items is standard FAR language for all solicitations. Price will be evaluated based on the price provided per room.

Can you please provide a CLIN for each year that you want pricing?

Government Response: This is a request for a Blanket Purchase Agreement (BPA) as stated in section V “the price schedule will be reviewed yearly”. This is per FAR 8.4.

No additional questions will be accepted.

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Amendment to a Previous Combined Solicitation