USDA FPAC Audio Video Conference Room Equipment, Installation, Testing, and Training
Closed Solicitation Posted
- Solicitation number
- 12FPC224Q0021
- Agency
-
Farm Production and Conservation
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- 7E20 IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)
- Place of performance
- Washington, District of Columbia 20250, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture (USDA), under the Farm Production and Conservation (FPAC) mission area, is seeking a contractor to provide and install audio and video conferencing equipment for rooms 3841-3845 at the USDA South Building in Washington, DC. The key requirements include delivering and installing two 86-inch 4K UHD displays, a modular video conferencing system with Microsoft Teams capabilities, quality audio, an auto-tracking camera, and wireless laptop connectivity. The contractor must also provide help desk and onsite support during the warranty period and for the initial Board meeting. Final acceptance of the solution will be contingent on approval from the USDA Client Experience Center for compatibility with USDA systems and environment.
This is a 100% small business set-aside acquisition under NAICS code 541519. Quotes are due by 4:00 pm ET on May 20, 2024, and the government anticipates awarding a firm-fixed-price purchase order. The period of performance requires completion of installation, testing, and training no later than June 4, 2024. The estimated value of the procurement is $36,000, and potential sources include Cisco and Polycom as the only brands certified as compatible and secure for use within the USDA.
Notice text
2 versions
Update #2 · Latest ·
The request for quote is being amended to incorporate a brand name justification, a revised Performance Work Statement (PWS) with changes to Section 2. and Section 4.2. The due date for quotes has been changed. Responses are due no later than 4:00 pm ET, Monday, May 20, 2024. See attached revised PWS, brand name justification, and responses to questions and answers.
A list of site showing attendees has also been attached
The proposed planning of the conference room (3841-3845) is to create a user-friendly conference area that will be used by FPAC-BC FMD. FMD will use the space for planning and training purposes. For such purposes proper audio and camera needs must be met so that employees can interact with other employees in other locations.
- The Contractor shall provide/install two (2) new 86" Class 4K UHD Displays, two (2) new wall mounts, including all labor and equipment/supplies necessary for installation.
- The Contractor shall provide/install one modular video conferencing system including all labor and equipment/supplies that provides the following:
- Microsoft Teams conference room teleconference equipment
- Specifically, hardware MUST either be Polycom or Cisco devices. These are the only devices that are currently certified for use on the USDA network.
- Quality Audio
- Ensures voice clarity for the entire room
- Keep background noise and side conversations out of meetings
- Seamless connections
- Delivers an easily accessible modular room solution by seamlessly connecting to cameras, microphones, and other 3rd party components.
- Auto Tracking Camera
- Wireless connections for laptops
- Microsoft Teams conference room teleconference equipment
- Final acceptance of the solution will be reliant upon approval from USDA Client Experience Center for compatibility with Department of Agriculture systems and environment.
- The Contractor shall provide “help desk” support to resolve equipment operations deficiencies from 8:00 AM to 4:00 PM EST during normal workdays.
- The Contractor shall provide onsite support within 48 hours after notification to resolve equipment operations deficiencies not resolved by “help desk” support, during the warranty period of the equipment.
- The Contractor shall provide onsite support during the initial Board meeting.
- Date TBD
- Period of Performance: Completion ofInstallation, Test, and Training isrequired no later than June 4, 2024.
Update #1 ·
The proposed planning of the conference room (3841-3845) is to create a user-friendly conference area that will be used by FPAC-BC FMD. FMD will use the space for planning and training purposes. For such purposes proper audio and camera needs must be met so that employees can interact with other employees in other locations.
- The Contractor shall provide/install two (2) new 86" Class 4K UHD Displays, two (2) new wall mounts, including all labor and equipment/supplies necessary for installation.
- The Contractor shall provide/install one modular video conferencing system including all labor and equipment/supplies that provides the following:
- Microsoft Teams conference room
- Quality Audio
- Ensures voice clarity for the entire room
- Keep background noise and side conversations out of meetings
- Seamless connections
- Delivers an easily accessible modular room solution by seamlessly connecting to cameras, microphones, and other 3rd party components.
- Auto Tracking Camera
- Wireless connections for laptops
- Final acceptance of the solution will be reliant upon approval from USDA Client Experience Center for compatibility with Department of Agriculture systems and environment.
- The Contractor shall provide “help desk” support to resolve equipment operations deficiencies from 8:00 AM to 4:00 PM EST during normal workdays.
- The Contractor shall provide onsite support within 48 hours after notification to resolve equipment operations deficiencies not resolved by “help desk” support, during the warranty period of the equipment.
- The Contractor shall provide onsite support during the initial Board meeting.
- Date TBD
- Period of Performance: Completion ofInstallation, Test, and Training isrequired no later than June 4, 2024.
Files
Show all 11
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Conference Room Remodel | Air Force Test Center | Total Small Business | |
| ES BLDG 1624 RM 203 VTC & A/V Upgrade - FY27 RFQ | AFLCMC Hanscom AFB | Total Small Business | |
| FY27 Nursing Practice Oversight Course (NPOC) | Air Force Installation Contracting Agency | Total Small Business | |
| IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise Systems Integration, Support, and Maintenance Master IDIQ | Internal Revenue Service | Total Small Business | |
| Building 231 Audio and Video Equipment | Air Force Sustainment Center | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity