Questions and Responses 5.14.24.pdf

QUESTIONS AND ANSWERS

USDA FPAC CONFERENCE ROOM EQUIPMENT, INSTALLATION,

TESTING, AND TRAINING

12FPC224Q0021

Question 1 - We see you have requested (2) new 86in wall mounted displays but, the BOM explains we want a “modular” video conferencing system. Can you elaborate on what we mean by modular? I would read that as we'd like the system integrated into a mobile cart however then the displays should be mounted to the cart, not wall mounted as previously stated.

Response – Monitors will be wall mounted.

Question 2 - TV brand preference and TIAA compliance (Samsung, Panasonic...etc.)?

Response – The TV must be TIAA compliant. Otherwise, there is no preference.

Question 3 - What type of wall mounts i.e. tilt or flat?

Response – Flat

Question 4 - Touch screen capabilities?

Response – Not required.

Question 5 - Tracking camera: speaker tracking, presenter tracking or voice tracking?

Response – Yes

Question 6 - Existing power at camera locations?

Response – Yes

Question 7 - Is there an existing core in the floor at the table location or it will be provided to us for cable runs?

Response – No. If required, cable runs will be surface mounted with protection.

Question 8 - What contract vehicle will be used to award this?

Response – USDA will not be using a contract vehicle. A Purchase Order will be issued.

Question 9 – Is there is any flexibility on the June 4th delivery / installation date as stated in section VII of RFQ#

12FCP224Q0021.

Response – Yes, there is flexibility on the delivery date.

Question 10 – What is the Ceiling Height?

Response – 8 Ft

Question 11 – What type of ceiling?

Response – 2’ X 2’ Tiles

Question 12 – Is there a designated location for the AV Rack? Or would you like all of the system to be behind the TV?

Response – AV rack will be centered below the monitors.

Question 13 – Will the Government please provide the Site Visit Attendee List?

Response – The Site Visit Attendee List will be posted with the RFQ on www.sam.gov.

Question 14 - When do you anticipate that the solicitation will be awarded since the POP is by June 4th?

Response – The POP has been changed to be determined.

Question 15 - Do you want the training to take place prior to the meeting on June 7th, since you have requested support for the day of the meeting?

Response – Yes, the training needs to take place prior to the meeting on June 7th.

Question 16 - Will the government provide guidance on monitor placement based on the recommendations of the contractor?

Response – Yes

Question 17 - How long will the meeting be on June 7th, the day when onsite support is needed?

Response – The meeting will be from 8:00 am to 4:00 pm ET.

Question 18 - Does the government require HDMI connections at the conference room table for BYOD? If so, how many?

Response – No, we do not require HDMI connections at the conference room table.

Question 19 - The SOW mention that the system should allow for Wi-Fi connections, please elaborated on what the intent is for this function.

Response – A way for the participants in the room to wirelessly connect and share, as opposed to having to use cables. Support of a dongle device is allowed.

Question 20 - Are there periodic maintenance visits required? If so, at what intervals?

Response – No, there is no need for maintenance visits.

Question 21 - Will there be any GFE used?

Response – Yes, GFE will be available.

http://www.sam.gov/

Question 22 - Is there a requirement to provide power and data connections for the conference table?

Response – No

Question 23 - Will the government be responsible for ensuring the power and data connections are placed behind the monitors that are being installed?

Response – Yes

Question 24 - The power outlets on the wall where the LCDs will go, are these outlets from the same circuit? Is the entire room in one circuit?

Note: the reason for this question is to ensure all the new equipment will have enough amperage available to operate efficiently.

Response – No. Different circuits.

Question 25 - Noticed there are only two outlets available on the wall, can there be at least two per monitor?

Response – The are two (2) duplexes and two (2) Data on the wall. One (1) duplex and one (1) data will be moved to 70” AFF.

Question 26 - Are there any restrictions/requirements for adding new computers/devices into the USDA’s Network? If so, can the requirements be made available.

Response –These restrictions/requirements are limited to working with the Department in the installation of the device(s). Any computers/laptops needed for this project will be GFE

Question 27 - Are we to assume that a Service Level Agreement to support this system is needed during the equipment’s warranty period? or will the system be inherited by the existing IT department?

Response –Yes

Question 28 - Will the Installer/Vendor have remote access to the computer/devices after installation to provide remote support during the warranty period?

Response –No

Question 29 - By warranty period, are you referring to the installer/vendor’s warranty period (typically 1 year) or the manufacturer’s warranty (varies)

Response – Installer/Vendor warranty