USDA-ARS Mississippi Roofing Repairs - Multi Locations
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 12445126B0042
- Agency
- Forest Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238160 Roofing Contractors
- Place of performance
- Mississippi, United States
- Points of contact
-
- Steven J Alves steven.alves@usda.gov (859) 745-3131
- Adam Doyle adam.doyle@usda.gov (573) 917-0857
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service seeks roofing repairs at two USDA-ARS facilities in Mississippi, with bids due September 18 and questions due September 10. The procurement is set-aside for total small business (NAICS 238160, $19 million size standard), and consists of two separately awardable packages.
Package 1174723 (Roof Protective Seal Coating) covers approximately 12,920 square feet across four buildings at the R.W. Harned facility in Starkville, requiring roof preparation, cleaning, priming, and application of GAF Silicone roof coating system per ASTM standards; Building 29A requires additional 16-inch PBR panel replacement and tin section repair prior to coating. Package 1174574 (Vent Boots and Vent Savers) involves removal and replacement of 53 roof vent covers and installation of Dektite White #DF103WH vent boots with VentSaver EZ Model 12-24 Kits at the ARS National Biological Control Laboratory Building #80 in Stoneville. Both packages perform over 90 calendar days after Notice to Proceed, not to exceed December 31, 2026. Work hours are Monday–Friday, 7:30 AM to 4:30 PM (7 AM to 4 PM on the poultry side for Package 1174723) and 7:00 AM to 4:00 PM for Package 1174574.
Award goes to the lowest responsive and responsible bidder. Bid guarantees equal 20 percent of bid price or $3 million, whichever is less; performance and payment bonds at 100 percent of contract award are due within 10 days of award. Warranty terms mandate 10-year labor and 20-year coating guarantees. Site visits are mandatory for Package 1174574 (September 3, Stoneville) and recommended for Package 1174723 (September 1, Starkville). Bidders may submit electronically without site visit attendance but may face limitations on differing site condition claims. Alternative roofing materials (PVC or TPO single-ply) are not authorized; substitute materials require detailed crosswalk comparison. A 3.5% Mississippi contractor's tax applies to all bids regardless of owner tax-exempt status. A Site Safety Specific Plan is due within seven days of award; one superintendent may oversee supervision and QA/QC, but safety oversight must be a dedicated role.
Notice text
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12 / 36. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 12445126B0042 is issued as a Invitation for Bid (IFB) for two roofing related projects in MS. One is located at Mississippi State University (Starkville) and the other at the ARS National Biological Control Laboratory Building #80 at 59 Lee Road in Stoneville, MS.
52.228-1 Bid Guarantee (Sept 1996): Required for either the individual package (bidding only one) or the combine total of both packages.
FAR 52.228-15 Performance and Payment Bonds-Construction (Jun 2020): Both required 100% of original contract award price. Due 10 days after the award. Irrevocable letter or credit or Payment Bond form SF-25A & Performance Bond Form SF-25 are allowed per FAR 52.228-13.
Set Aside: This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238160 - Roofing Contractors . The Primary Product Service Code (PSC) is Z2AA Repair or Alteration of Office Buildings. The small business size standard is $19M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
Statement of Requirement: This Invitation for bid consists of work in two separate locations.
- 01 Package 1174723 Roof Protective Seal Coating. The contractor will provide all Labor, equipment and materials for roof preparation, cleaning, detail work, sealants and application of a GAF Roof Coating System on bldg. 27, 29A, 35 and 36 located at USDA ARS MS State.
- 02 Package 1174574 Vent boots and Vent Savers. The contractor will provide all Labor, equipment and materials for Supply/Installation for (53) Roof Vent Boots and Vent Savers. These roofs vents consist of metal hood covers and baseplates, with baseplates sealed and screwed to the metal.
Award Type: It is anticipated that a firm-fixed price contract(s) will be awarded as a result of this IFB.
Organized Site Visits
- 01 Package 1174723 Roof Protective Seal Coating. USDA ARS MS State at 150 Twelve Lane, MS State University, Starkville, MS 39762, Date: 9/1/2026 Time: 0900CT POC: Neil Johnson, neil.johnson@usda.gov, 662-684-9141. Please RSVP so we don't leave you
- 02 Package 1174574 Vent boots. ARS Nat Bio Lab. Report to the 5-story building at 141 exp. station road, you will be escorted to Bldg #80, Stoneville, MS 38776. Date: 9/3/2026 Time: 0900CT POC: Dwayne (David) Jordan Dwayne.jordan@usda.gov (662)686-5247 RSVP MANDATORY
Last Day for Questions: 9/10/2026
BID SUBMITTAL DEADLINE: Date: 09/18/2026 Time: 0900 CT. See submittal details in IFB
Attachments
| File | Type | Posted |
|---|---|---|
| E47 12445126B0042 Questions Asked and Site Visit Log FINAL 09102026.pdf | ||
| E47 12445126B0042 Questions Asked and Site Visit Log as of 09082026.pdf | ||
| C04 12445126B0042 Complete - No Packages Attached.pdf | ||
| C04 02 Package 1174723 Roof Coating.pdf | ||
| C04 03 Package 1174574 Vents.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| USDA-ARS Mississippi Roofing Repairs - 02 Package 1174574 Vent boots | Award Notice | |
| USDA-ARS Mississippi Roofing Repairs - 01 Package 1174723 Roof Protective Seal Coating. | Award Notice | |
| USDA-ARS Mississippi Roofing Repairs - Multi Locations | Solicitation |
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