C04 03 Package 1174574 Vents.pdf

PDF 1 MB Posted Aug 20, 2026

Attached to: USDA-ARS Mississippi Roofing Repairs - Multi Locations Federal contract opportunity
Solicitation number: 12445126B0042
Issued by: Department of Agriculture Forest Service

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Written by GovTribe AI · Aug 20, 2026

This is a solicitation and Statement of Work for supply and installation of roof vent boots and vent savers at the USDA-ARS National Biological Control Laboratory Building #80 in Stoneville, Mississippi. Solicitation Number 12445126B0042 is for Package 1174574, with a Work Authorized Reason for Underscore (WARU) date of 8/19/26 and template date of 5/6/26.

The project scope encompasses removal of 53 existing metal roof vent covers and baseplates, cleaning the roof area, re-attaching 4 interior vent pipes damaged by sliding ice (consisting of approximately 5 two-inch vents, 24 three-inch vents, and 24 four-inch vents), and installation of 53 new 20-gauge 14"x16" metal base plates, Dektite White #DF103WH vent boots sealed with Dowsil Neutral Plus Silicone Sealant, galvanized vent caps, and VentSaver EZ Model 12-24 Kits per manufacturer specifications. The work will be performed on a standing seam metal roof with 5:12 pitch. Line Item 4 provides $1,000.00 for materials and labor to address hidden damage revealed during construction, subject to Contracting Officer approval. Award will be made to the lowest overall price with delivery within 90 days of Notice to Proceed; however, the government reserves the right to award based on delivery schedules. Responsive evaluation criteria require contractor delivery within 90 days, active SAM.GOV registration, and satisfactory or better past performance in CPAR. Work hours are Monday through Friday, 7:00 A.M. to 4:00 P.M., with project completion not to exceed 90 days. Bidders are required to attend a mandatory site visit, submit a Site Safety Specific Plan within 7 days of award, maintain a foreman on-site during all work, and schedule inspections a minimum of 3 days in advance. The contractor must provide all materials, labor, and equipment and is responsible for any damage caused to government property.

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Other files for this federal contract opportunity

Other files attached to USDA-ARS Mississippi Roofing Repairs - Multi Locations, newest first.
File	Type	Posted
E47 12445126B0042 Questions Asked and Site Visit Log FINAL 09102026.pdf	PDF	Sep 11, 2026
E47 12445126B0042 Questions Asked and Site Visit Log as of 09082026.pdf	PDF	Sep 8, 2026
C04 12445126B0042 Complete - No Packages Attached.pdf	PDF	Aug 20, 2026
C04 02 Package 1174723 Roof Coating.pdf	PDF	Aug 20, 2026

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Solicitation No: 12445126B0042 Project Name: ARS MS ROOFING AND VENT PROJECTS

WARU: 8/19/26 / TEMPLATE:5/6/26

C04 02 Schedule B of Items Package 1174574

# UNIT QTY ITEM DESCRIPTION TOTALS

1 LS 1 Mobilization

BONDS

2 LS 1

Supply and Install (53) Roof Vent Boots and Vent Savers.

Remove, clean and re-install existing hardware:

o Remove (53) existing metal roof vent covers and existing baseplates

• Clean roof area for new base plate installations

• Re-attach ( 4) interior vent pipes which were damaged by the sliding ice

• Existing Vent pipes include approximately

(5) 2” vents

(24) 3” vents

(24) 4” vents

3 LS 1

New Work, provide all materials, labor, equipment necessary to:

• Provide/Install (53) new 20-gauge x 14”x16” metal base plates

• Provide/Install (53) Dektite White #DF103WH vent boots and sealed with Dowsil

Neutral Plus Silicone Sealant or approved equal

• Provide/Install vent boots, screws, and sealant per manufacturer’s recommendation

• Provide/Install (53) galvanized vent caps at each vent

• Provide/Install (53) VentSaver EZ Model 12-24 Kits at each vent per manufacturer instructions.

4 LS 1

Materials/ Supplies: This line item provides for materials/labor to repair “hidden” damage that may be revealed during construction such as failed plywood sheeting, roof eaves, etc.

The contractor must first notify the COR onsite, provide a price including labor/materials, and

RECEIVE APPROVAL FROM THE COR/CO BEFORE COMPLETING THE ADDITIONAL REPAIR WORK.

This line item is not used for obvious repairs required or to be expected during normal work execution. Any Remaining funds will be deobligated.

$ 1,000.00

Total Price (ALL OR NONE) $

Vendor Name:

Unique SAM ID:

Period of Performance Date Available (Provide Delivery Information/Subcontractor Delivery Quote-Price may be removed):

SIGNATURE:

AWARD SELECTION METHODOLOGY: The government intends to award to the lowest overall price with delivery occurring within 90 days after NTP. The government reserves the right to award OTHER THAN LOW bid based upon delivery schedules.

Responsive evaluation:

YES NO

Contractor’s overall delivery is within 90 days

Contractor’s SAM.GOV is active

Contractor’s Past Performance if available - SCHEDULE in CPAR reflects SATISFACTOR OR BETTER

Statement of Work

Supply and Install Roof Vent boots and Vent Savers

National Biological Control Laboratory Asset ID: 640200B080

USDA-ARS

59 Lee Road

Stoneville, Mississippi 38776

Table of Contents

Location Map Page 3

Statement of Work Page 4

Pictures Page 5 and 6

Contractor Responsibility Page 7

Project Schedule/Contacts Page 8

Location Map

Statement of Work: This Requirement is for a Supply/Installation for (53) Roof Vent Boots and Vent Savers at USDA-

ARS.

Project Objective: The objective of this project is a Supply/Installation for (53) Roof Vent Boots and Vent Savers

Project Location: USDA-ARS National Biological Control Laboratory Building #80 at 59 Lee Road in Stoneville, MS.

Project Background: The work is to be performed at the National Biological Control Laboratory (Building #80) which is 64,254 SF building with a standing seam metal roof. During a winter storm in January 2026 melting and sliding ice slabs caused damage to roof vents , vent covers, and baseplates on the building. These roof vents consist of metal hood covers and baseplates, with baseplates sealed and screwed to the metal roof. The metal roof is a standing seam snap lock panel roof system. The seams are approximately 15 ¼” on center. The roof is a 5:12 pitch.

Site Visit: Bidders are required to attend the site visit and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in Stoneville, MS.

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Emergency Hospital. Note: This is a 5:12 Pitch Roof and caution shall be used during installations.

Task Listing: For NBCL Bldg. #80, Standing Seam 5:12 pitch roof, provide all equipment, labor, and materials necessary to:

Supply and Install (53) Roof Vent Boots and Vent Savers.

o Remove (53) existing metal roof vent covers and existing baseplates

• Clean roof area for new base plate installations

• Re-attach( 4) interior vent pipes which were damaged by the sliding ice

• Existing Vent pipes include approximately o (5) 2” vents o (24) 3” vents o (24) 4” vents

• Provide/Install (53) new 20-gauge x 14”x16” metal base plates

• Provide/Install (53) Dektite White #DF103WH vent boots and sealed with Dowsil Neutral Plus Silicone

Sealant or approved equal

• Provide/Install vent boots, screws, and sealant per manufacturer’s recommendation

• Provide/Install (53) galvanized vent caps at each vent

• Provide/Install (53) VentSaver EZ Model 12-24 Kits at each vent per manufacturer instructions.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor shall notify USDA 48 hours prior to any shutdown.

3. Contractor will perform the work as listed in the above outlined Base Bid.

4. Contractor shall keep work area clean daily and take measures to control debris while work is being performed onsite.

5. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

6. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

7. Contractor must always have a Foreman on the job while working onsite on this project.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, walls, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 3 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 90 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Mr. Darren Middleton, Administrative Officer USDA, ARS Jamie Whitten Delta States Research Center 141 Experiment Station Road Stoneville, MS 38776 Phone: 662-232-2908 (Office) darren.middleton@usda.gov

Mr. D’Wayne Jordan, Utility Systems Operator Supervisor and Location Point of Contact 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5247 dwayne.jordan@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5289 kevin.magee@usda.gov

To Be Determined, Contract Specialist USDA, ARS, Southeast Area Administrative Office Acquisitions, Personal Property & Fleet Management mailto:darren.middleton@usda.gov mailto:dwayne.jordan@usda.gov mailto:kevin.magee@usda.gov

Pictures, Existing Roof Ornate Vent Cover & Baseplate (Typical)

Pictures, Vent Saver EZ

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C04 02 Schedule B Fillable

C04 02 Schedule B of Items

Package 1174574

Supply and Install (53) Roof Vent Boots and Vent Savers.

Remove, clean and re-install existing hardware:

o Remove (53) existing metal roof vent covers and existing baseplates

Clean roof area for new base plate installations

Re-attach ( 4) interior vent pipes which were damaged by the sliding ice

Existing Vent pipes include approximately

(5) 2” vents

(24) 3” vents

(24) 4” vents

New Work, provide all materials, labor, equipment necessary to:

Provide/Install (53) new 20-gauge x 14”x16” metal base plates

Provide/Install (53) Dektite White #DF103WH vent boots and sealed with Dowsil Neutral Plus Silicone Sealant or approved equal

Provide/Install vent boots, screws, and sealant per manufacturer’s recommendation

Provide/Install (53) galvanized vent caps at each vent

Provide/Install (53) VentSaver EZ Model 12-24 Kits at each vent per manufacturer instructions.

Materials/ Supplies: This line item provides for materials/labor to repair “hidden” damage that may be revealed during construction such as failed plywood sheeting, roof eaves, etc. The contractor must first notify the COR onsite, provide a price including labor/materials, and RECEIVE APPROVAL FROM THE COR/CO BEFORE COMPLETING THE ADDITIONAL REPAIR WORK. This line item is not used for obvious repairs required or to be expected during normal work execution. Any Remaining funds will be deobligated.

Vendor Name:

Unique SAM ID:

Period of Performance Date Available (Provide Delivery Information/Subcontractor Delivery Quote-Price may be removed):

SIGNATURE:

Responsive evaluation:

YES NO Contractor’s overall delivery is within 60 days

YES NO Contractor’s SAM.GOV is active

YES NO Contractor’s Past Performance if available - SCHEDULE in CPAR reflects SATISFACTOR OR BETTER

C04 03 SOW Roof vents_vent savers B-80 NBCL Stoneville REV 2

Statement of Work

Supply and Install Roof Vent boots and Vent Savers

National Biological Control Laboratory

Asset ID: 640200B080

USDA-ARS

59 Lee Road

Stoneville, Mississippi 38776

Table of Contents

Location Map Page 3

Statement of Work Page 4

Pictures Page 5 and 6

Contractor Responsibility Page 7

Project Schedule/Contacts Page 8

Location Map

Statement of Work: This Requirement is for a Supply/Installation for (53) Roof Vent Boots and Vent Savers at USDA-ARS.

Project Objective: The objective of this project is a Supply/Installation for (53) Roof Vent Boots and Vent Savers

Project Location: USDA-ARS National Biological Control Laboratory Building #80 at 59 Lee Road in Stoneville, MS.

Task Listing: For NBCL Bldg. #80, Standing Seam 5:12 pitch roof, provide all equipment, labor, and materials necessary to:

Supply and Install (53) Roof Vent Boots and Vent Savers.

o Remove (53) existing metal roof vent covers and existing baseplates

Clean roof area for new base plate installations

Re-attach( 4) interior vent pipes which were damaged by the sliding ice

Existing Vent pipes include approximately

o (5) 2” vents

o (24) 3” vents

o (24) 4” vents

Provide/Install (53) new 20-gauge x 14”x16” metal base plates

Provide/Install (53) Dektite White #DF103WH vent boots and sealed with Dowsil Neutral Plus Silicone Sealant or approved equal

Provide/Install vent boots, screws, and sealant per manufacturer’s recommendation

Provide/Install (53) galvanized vent caps at each vent

Provide/Install (53) VentSaver EZ Model 12-24 Kits at each vent per manufacturer instructions.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor shall notify USDA 48 hours prior to any shutdown.

3. Contractor will perform the work as listed in the above outlined Base Bid.

4. Contractor shall keep work area clean daily and take measures to control debris while work is being performed onsite.

6. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

7. Contractor must always have a Foreman on the job while working onsite on this project.

Material / Submittals:

Execution of Work:

Damage to Property:

Any damage to the Government buildings, walls, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

Project Schedule:

Work Hours:

Project Contacts:

Mr. Darren Middleton, Administrative Officer

USDA, ARS Jamie Whitten Delta States Research Center

141 Experiment Station Road

Stoneville, MS 38776

Phone: 662-232-2908 (Office)

darren.middleton@usda.gov

Mr. D’Wayne Jordan, Utility Systems Operator Supervisor and Location Point of Contact

141 Experiment Station Road

Stoneville, MS 38776

Office: (662) 686-5247

dwayne.jordan@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM)

USDA, ARS SEA Facilities Engineering

141 Experiment Station Road

Stoneville, MS 38776

Office: (662) 686-5289

kevin.magee@usda.gov

To Be Determined, Contract Specialist

USDA, ARS, Southeast Area Administrative Office

Acquisitions, Personal Property & Fleet Management

Pictures, Existing Roof Ornate Vent Cover & Baseplate (Typical)

Pictures, Vent Saver EZ

C04 04 Davis-Bacon Act WD MS20260046 Washington County

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File details come from the government source that posted it. Updated Aug 20, 2026.