Urgent Temporary HVAC Rentals for MWD Kennels
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA301625R0041SOL
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- W041 Lease Or Rental Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Texas, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking urgent temporary HVAC rentals for Military Working Dog (MWD) kennels at Joint Base San Antonio-Lackland. The solicitation requires a contractor to provide and install approximately 12 commercial-grade 10-ton HVAC units with generators, maintaining kennel temperatures between 45-85°F. Contractors must demonstrate capability for 24/7 maintenance with a 1-hour phone response time and 2-hour onsite repair capability. The evaluation will rank proposals initially by total price, with only the three lowest-priced proposals receiving technical review, and proposals will be rated as either "Acceptable" or "Unacceptable". Proposals are due by 1:30 PM CDT on May 2, 2025, with electronic submission required to specific Air Force contract representatives.
The contract is set aside as a Total Small Business opportunity within the NAICS category of Commercial and Industrial Machinery and Equipment Rental and Leasing. The procurement has a potential award value of $40,000,000, with a base period of 5 months and an option to extend HVAC or generator services for an additional 5 months. The project covers six specific kennel buildings (7634, 7638, 7640, 7642, 7599, 7600) and requires rapid mobilization within 1-2 days after award and completion of installation within 3-5 days. Contractors must provide equipment including generators with a maximum 70-decibel range, temporary fencing, and necessary electrical infrastructure. The place of performance is in Texas, specifically at Joint Base San Antonio-Lackland, with strict requirements for equipment placement, maintenance, and site restoration.
Notice text
3 versions
Update #3 · Latest ·
AMMENDMENT 0001: The purpose of this amendment is to realign 52.212-1 to match 52.212-2. See Attachment 4. No other changes were made.
_____________________________________________________________________
SHORT TURN AROUND DUE TO URGENCY OF REQUIREMENT. PROPOSAL DUE NO LATER THAN 1:30 PM, CDT, FRIDAY MAY 2 2025.
PLEASE REVIEW ALL ATTACHMENTS AND RESPOND ACCORDINGLY.
KEY POINTS:
MOBILIZATION IS 1-2 DAYS AFTER NOTICE OF AWARD AND COMPLETION IS 3-5 DAYS AFTER NOTICE OF AWARD
MUST BE ABLE TO PROVIDE 24/7 MAINTENANCE WITH RESPONSE TIME OF 1 HOUR AND ONSITE TO FIX BEYOND PHONE TROUBLESHOOT WITHIN 2 HOURS.
ADD ALL POC LISTED TO ALL CORRESPONDENCES.
THE POP IS FOR 5 MONTHS, WITH AN OPTION TO EXTEND EITHER HVAC OR GENERATOR, OR BOTH SERVICES FOR AN ADDITIONAL 5 MONTHS SHOULD THE GOVERNMENT HAVE A CONTINUED NEED.
CLIN 0001 & 0003 WILL BE BILLED AFTER SERVICES HAVE BEEN RENDERED. CLIN 0002 WILL BE BILLED EACH MONTH AFTER SERVICES HAVE BEEN RENDERED.
Update #2 ·
SHORT TURN AROUND DUE TO URGENCY OF REQUIREMENT. PROPOSAL DUE NO LATER THAN 1:30 PM, CDT, FRIDAY MAY 2 2025.
PLEASE REVIEW ALL ATTACHMENTS AND RESPOND ACCORDINGLY.
KEY POINTS:
MOBILIZATION IS 1-2 DAYS AFTER NOTICE OF AWARD AND COMPLETION IS 3-5 DAYS AFTER NOTICE OF AWARD
MUST BE ABLE TO PROVIDE 24/7 MAINTENANCE WITH RESPONSE TIME OF 1 HOUR AND ONSITE TO FIX BEYOND PHONE TROUBLESHOOT WITHIN 2 HOURS.
ADD ALL POC LISTED TO ALL CORRESPONDENCES.
THE POP IS FOR 5 MONTHS, WITH AN OPTION TO EXTEND EITHER HVAC OR GENERATOR, OR BOTH SERVICES FOR AN ADDITIONAL 5 MONTHS SHOULD THE GOVERNMENT HAVE A CONTINUED NEED.
CLIN 0001 & 0003 WILL BE BILLED AFTER SERVICES HAVE BEEN RENDERED. CLIN 0002 WILL BE BILLED EACH MONTH AFTER SERVICES HAVE BEEN RENDERED.
Update #1 ·
SHORT TURN AROUND DUE TO URGENCY OF REQUIREMENT. PROPOSAL DUE NO LATER THAN 1:30 PM, CDT, FRIDAY MAY 2 2025.
PLEASE REVIEW ALL ATTACHMENTS AND RESPOND ACCORDINGLY.
KEY POINTS:
MOBILIZATION IS 1-2 DAYS AFTER NOTICE OF AWARD AND COMPLETION IS 3-5 DAYS AFTER NOTICE OF AWARD
MUST BE ABLE TO PROVIDE 24/7 MAINTENANCE WITH RESPONSE TIME OF 1 HOUR AND ONSITE TO FIX BEYOND PHONE TROUBLESHOOT WITHIN 2 HOURS.
ADD ALL POC LISTED TO ALL CORRESPONDENCES.
THE POP IS FOR 5 MONTHS, WITH AN OPTION TO EXTEND EITHER HVAC OR GENERATOR, OR BOTH SERVICES FOR AN ADDITIONAL 5 MONTHS SHOULD THE GOVERNMENT HAVE A CONTINUED NEED.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Urgent Temporary HVAC Rentals for MWD Kennels | Award Notice | |
| This notice | Solicitation | |
| Urgent Temporary HVAC Rentals for MWD Kennels | Pre-Solicitation |
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