Attachment 4 Addendum FAR 52.212-1.pdf

Instrs., Conds., and Notices to Offerors

ADDENDUM TO FAR 52.212-1 Instructions to Offerors - Commercial Items

Addendum to 52.212-l(b), Instructions to Offerors. The paragraph is tailored as follows:

1.0 General Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS). To be considered, the complete proposal must be submitted electronically and contain both Volume I and Volume II The proposal must be received not later than the date and time established in Block 8 of the SF 1449. Late proposals will be processed in accordance with FAR 52.212-l(f) "Late submission, modifications, revisions, and withdrawals of offers." Submit proposals electronically via email to the following email addresses:

CO/Recipient N. Marie Phillips Email: norena.phillips@us.af.mil

Lauren Macias Email: Lauren.Macias.1@us.af.mil

CS/Recipient: Theresa Viveros theresa.viveros@us.af.mil

Offerors should be aware of the potential that the Government experiences delays in email service to JBSA Lackland and take all necessary precautions. All proposals must be in English. FAX OR HARD COPY

PROPOSALS SHALL NOT BE CONSIDERED.

3.1 "Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs."

4.0 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

4.1 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission (front and back equals one page). If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. The maximum number of pages for mailto:norena.phillips@us.af.mil mailto:theresa.viveros@us.af.mil

FA301621R0031

each volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated, but will be retained in the file. See table below for specific number pages for each of the Volumes.

Volume I - Contracting & Pricing Proposal: No page limitation Volume II - Technical Proposal Limit to no more than thirty (30) pages total

Pages Counted. Each page shall be counted except for the following:

(a) Cover pages

(b) Table of Contents

(c) List of Figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages

(h) Pages identified as "not counted"

4.2 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single- spaced.

4.3 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

4.4 Binding and Labeling. Volume II (Technical). The volume shall be written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross Referencing between volumes is not permitted.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

4.5 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror's capabilities and for substantiating the validity of stated claims. The Offeror's proposal shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror's proposal.

4.6 Decimals in Pricing. The proposal's pricing per unit and extend prices shall consist of no more than two (2) decimal places.

5.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate volumes. Each Offeror shall submit a contracting & pricing volume IAW the format below:

Volume I - Contracting & Pricing

Volume II - Technical

5.1 Volume I - Contracting & Pricing. The Offeror's proposal shall include a signed copy of the solicitation and signed copy of any issued amendments. Complete all contract clause fill-ins if applicable.

5 .1.1 Instructions. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

5.1.2 Schedule of Supplies/Services. The Offeror shall complete the Schedule of Supplies/Services of the RFP and submit within Volume I. A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places.

The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror's own approach and the Government's Performance Work Statement (PWS) requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Schedule of Supplies/Services. Wages will be subject to Service Contract Labor Standards Wage Determination increases over the contract life. Each Offeror shall submit a contracting & pricing volume IAW the format below.

5.1.2.1 A signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and completed blocks 12, 17, and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.

5.1.2.2 Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

5.1.2.3 Financial Disclosure Release Statement. Provide a release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the offeror should include the financial institution or lender's address, and a point of contact including email and phone number to be contacted with the authorization.

5.1.2.4 Teaming Agreement. All Team Members shall have a signed Teaming Arrangement (TA) or Letter of lntent (LOI), and provide a copy in this section. To be valid under this solicitation, a Teaming Arrangement (TA) or Letter of lntent (LOI) must commit the business entities to performance under this contract, should it be awarded to the Offeror.

(a) Any business entity without a TA or LOI with the Offeror is NOT considered as part of the "team" and will not be evaluated as such.

(b) Mentor-Protege (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOis to qualify for consideration as a Team Member.

(c) A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contracting.

(d) The proposal shall present a complete, coherent presentation of the Team's ability as applicable.

5.2 Volume II - Technical Proposal. Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Tab 1: Technical Factors.

All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors.

Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Technical Factor# 1 - Technical Plan.

Standard: The Offeror shall provide a detailed technical plan that includes: the approach, methodology and proposed solution to satisfy the requirements included in the Performance work statement. At a minimum, the plan should:

i. Include how the contractor will install and maintain all lease equipment for the duration of the project, to include maintaining fuel levels during the lease agreement. Identify installation schedule/timeline addressing the start and completion of install for all kennels identified.

Addendum to 52.212-l(c) Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer for 180 calendar days from the date specified for receipt of offers."

Addendum to 52.212-l(d), Product Samples, is deleted in its entirety.

Addendum to 52-212-l(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-l(g), Contract Award. is deleted in its entirety.

Addendum to 52.212-l(h), Multiple Awards is deleted in its entirety.

(End of Addenda)