UPS Maintenance Services, Rome, Italy
Closed Solicitation Posted
- Solicitation number
- 191T7025Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 335999 All Other Miscellaneous Electrical Equipment and Component Manufacturing
- PSC
- Z1NZ Maintenance Of Other Utilities
- Place of performance
- Roma Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking preventive maintenance services for Uninterruptible Power Supply (UPS) systems installed at the American Embassy and residential facilities throughout Rome, Italy. The solicitation (191T7025Q0009) requires a contractor to provide comprehensive scheduled and unscheduled maintenance for nine UPS units manufactured primarily by Eaton, with technicians having at least 5 years of relevant experience and an English-speaking liaison. The contract structure includes a base year with four one-year option periods, featuring fixed-price scheduled maintenance and indefinite delivery/indefinite quantity components for emergency services. The government will evaluate offers using a lowest-priced, technically acceptable approach, focusing on contractor qualifications, past performance, and ability to meet maintenance requirements. A mandatory pre-quotation conference is scheduled for June 13, 2025, at 10:00 AM local time, with quotations due by July 7, 2025, at 12:00 noon local time via electronic submission to RomeGSO-Offers@state.gov.
This opportunity does not utilize any set-aside designations and is open to all qualified contractors. No current incumbent or existing contractors are identified in the solicitation documents. The total potential contract value is EUR 40,000 over five years, with an annual contract value of EUR 8,000, including provisions for unscheduled maintenance with minimum orders of EUR 300 and maximum orders of EUR 10,000 per contract year. The maintenance plan covers nine UPS systems located across multiple facilities including the embassy buildings, server rooms, power facilities, Villa Taverna, and Grazioli Residence, requiring both semi-annual and annual preventive maintenance schedules. All contract performance will take place at U.S. government facilities located throughout Rome, Metropolitan City of Rome Capital, Italy, with the contractor expected to provide emergency UPS support within 24 hours when required.
Notice text
Enclosed is a Request for Quotation (RFQ) for the preventive maintenance services of the facility’s Uninterruptable Power Supply installed at the American Embassy and Residences located throughout the city of Rome, Italy.
Files
| File | Type | Posted |
|---|---|---|
| Exhibit D - Annual Preventive Maintenance.pdf | ||
| SF-1442 - 191T7025Q0009.docx | DOCX document | |
| RFQ - 191T7025Q0009.docx | DOCX document | |
| Exhibit B - Pricing Schedule.xlsx | XLSX spreadsheet | |
| Exhibit C - Semi-Annual Preventive Maintenance.pdf | ||
| Exhibit A - Comprehensive Maintenance Plan.pdf | ||
| Cover Letter - 191T7025Q0009.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| UPS Maintenance Services, Rome, Italy | Pre-Solicitation |
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