Cover Letter - 191T7025Q0009.pdf
PDF 568 KB Posted
- Attached to
- UPS Maintenance Services, Rome, Italy
- Solicitation number
- 191T7025Q0009
- Issued by
-
Department of State
About this file
This document is a Request for Quotation (RFQ) for UPS Maintenance Services at the U.S. Embassy in Rome, Italy. The solicitation (Number 191T7025Q0009) seeks preventive maintenance services for Uninterruptable Power Supply systems installed at the American Embassy and Residences throughout Rome. The U.S. Government intends to award the contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions.
Key submission requirements include completing and submitting SF-1442, Section B Pricing, Exhibit B Pricing Schedule, Section K Representations and Certifications, and proof of SAM Registration. The pre-quotation conference is scheduled for June 13, 2025, at 10:00 am local time, with interested offerors required to email participant names by June 11, 2025. Quotations are due by July 7, 2025, at 12:00 noon local time, must be submitted electronically to RomeGSO-Offers@state.gov, and cannot exceed 25MB in size. Offerors must be registered in the System for Award Management (SAM) database prior to submitting their offer.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit D - Annual Preventive Maintenance.pdf | ||
| Exhibit A - Comprehensive Maintenance Plan.pdf | ||
| RFQ - 191T7025Q0009.docx | DOCX document | |
| SF-1442 - 191T7025Q0009.docx | DOCX document | |
| Exhibit C - Semi-Annual Preventive Maintenance.pdf | ||
| Exhibit B - Pricing Schedule.xlsx | XLSX spreadsheet |
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Text version
U.S. Embassy Rome, Italy
GSO/Acquisitions
Rome, June 6, 2025
Dear Prospective Offeror:
Subject: Request for Quotes 191T7025Q0009 – UPS Maintenance Services, Rome, Italy
Enclosed is a Request for Quotation (RFQ) for the preventive maintenance services of the facility’s
Uninterruptable Power Supply installed at the American Embassy and Residences located throughout the city of Rome, Italy. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit and pre-quotation conference at the site. The pre-quotation conference will be held on June 13, 2025 at 10:00 am local time and all prospective offerors are invited to attend.
Offerors interested in attending should e-mail the names all individuals who will participate to the site visit to the following e-mail address RomeGSOProcurement@state.gov no later than June 11, 2025, at
5:00 pm to arrange access to the building. For additional information see Section L of the attached
Request for Quotation (RFQ).
Quotations are due by July 7, 2025 at 12:00 (noon) local time. No quotations will be accepted after this time. Quotations must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to RomeGSO-Offers@state.gov.
Offer must not be larger than 25MB in size, and may only contain files and attachments in MS Office, o
Pdf, or zip formats. If too large, you may send your offer in separate e-mails.
Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.
No Certified Mail (PEC) will be accepted.
mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing
3. Exhibit B - Pricing Schedule
4. Section K Representations and Certifications
5. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s quotation to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of
52.212-3, Offeror Representation and Certifications – Commercial Products and Commercial Services.
Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
Sincerely, Branigan M Knowlton
Contracting Officer
Enclosure:
As stated.
06/06/2025 11:41 GMT
Knowlton, Branigan (KnowltonBM@state.gov) https://www.sam.gov/
File details come from the government source that posted it. Updated .