Up to 60-month lease of 32 MFDs for Japan

The Defense Logistics Agency (DLA) issued a Request for Information (RFI) on April 17, 2026, soliciting market interest and capability information for a potential 60-month lease contract for 32 multifunctional devices (MFDs) and related services to support U.S. Forces Japan operations at Yokota Air Base. The procurement encompasses equipment lease, installation, removal, full-service maintenance, consumable supplies (excluding paper), operator training, device relocation, network functionality, and network security services. Key requirements include Trade Agreement Act (TAA) compliance, new (non-refurbished) equipment meeting specific technical specifications, support for Windows 11 or higher and MacOS 13 or higher operating systems, and devices capable of CAC/PIV authentication with security capabilities per NIST and FIPS standards. All devices must achieve 90% weekly availability with a maximum of four hours downtime per 40-hour week, respond to work stoppage situations within four business hours, and support both simplex and duplex copying, printing, and scanning functions. Interested vendors must submit their Business Name, DUNS Number, Cage Code, and Point of Contact Information to Joseph D'Arcy (Joseph.Darcy@dla.mil) by April 20, 2026, at 2:00 PM Eastern Time; this RFI is voluntary and does not obligate the Government to award a contract or provide compensation for submitted information.

The procurement includes no set-aside designation and does not identify any incumbent contractors. The contract is structured across four Contract Line Items: CLIN 0001 for five Volume Band 1 (1NC) NIPR-network devices, CLIN 0002 for 22 Volume Band 1 (1SC) SIPR-capable devices, CLIN 0003 for five Volume Band 2 (2SC) SIPR-capable devices at higher monthly impression levels, and CLIN 0004 for 27 removable hard drives for SIPR-designated equipment. The RFI does not specify an award value or budget range. All pricing must be all-inclusive with no additional line items or separate reimbursements, and contractors must recover all costs through the established CLIN prices. Devices must be delivered within 60 days of order receipt to USFJ J6 at Yokota, Japan, with the five-year lease period encompassing comprehensive maintenance, training, and relocation services within a 50-mile radius at no additional cost.