Up to 60-month lease of 32 MFDs for Japan
Closed Solicitation Posted
- Solicitation number
- SP7000-26-Q-1016
- Agency
-
Defense Logistics Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency Information Operations Division seeks quotations for up to 60 months of lease of 32 multifunctional devices and 27 removable hard drives with full-service maintenance, consumable supplies (excluding paper), installation, removal, training, and network security support at locations in Japan, with an extended quotation deadline of June 3, 2026 at 3:00 PM Eastern Time. The procurement is set aside for small business concerns and will be awarded on a firm-fixed-price basis to the lowest-priced technically acceptable offeror.
Place of performance is Japan, with final destination at USFJ Navy J6 command, Building 714, Yokota Air Base. The base period runs August 1, 2026 through March 31, 2027, with five one-year option periods through July 31, 2031. The NAICS code is 532420, Office Machinery and Equipment Rental and Leasing, with a small business size standard of $40 million. Questions are due May 13.
Technical requirements include devices rated for NIPR and SIPR network classification with Trade Agreement Act compliance and new (not refurbished) equipment. Devices must support Windows 11 or higher, macOS 13 or higher, and Microsoft Server 2016 or higher; include automatic document feeders with 30-page minimum capacity; achieve 600x600 DPI copy resolution and 1,200x1,200 DPI print resolution; and operate on 100-volt 15 or 20-amp 50/60 Hz AC power. Hard drives must provide clear, purge, and verification per NIST SP 800-88 Revision 1 and FIPS 140-2 or 140-3 encryption. Devices must comply with current DISA Security Technical Implementation Guide for multifunctional devices, support Risk Management Framework accreditation, and obtain Common Criteria certification per ISO/IEC 15408. Contractor must maintain 95% monthly device availability and respond to work stoppage service requests within 4 business hours and non-work stoppage within 8 business hours, resolving all issues within 10 calendar days. Delivery is required within 60 days of contract receipt. The Government reserves the right to increase quantities by up to 20 percent per CLIN during the first 24 months. Quotations must include company compliance certification, supply chain risk management documentation per NIST SP 800-161 Rev. 1, and OEM specification sheets.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined solicitation for commercial products or commercial services, in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) number SP7000-26-Q-1016.
This notice incorporates clauses and provisions in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026, Defense Federal Acquisition Regulation Supplement (DFARS) Change effective date 10 November 2025, and Defense Logistics Acquisition Directive (DLAD) Revision 5 effective 12 January 2026 through PROCLTR 26-03.
The Government anticipates awarding one firm fixed price contract to the vendor that submits the Lowest Priced Technically Acceptable (LPTA) quote. Inspection and acceptance will occur at FOB destination. Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.
This acquisition is set aside for small business. The associated North American Industrial Classification System (NAICS) code is 532420. The small business size standard is $40,000,000.00. The Federal Supply Class code is W074.
Requirement Description
DLA Information Operations (EMS) Division seeks to enter into a contract for up to 60-month lease of 32 (thirty-two) Multi-functional Devices (MFDs) and 27 (twenty-seven) Removable Hard Drives, including installation and removal, full-service maintenance, all consumable supplies (excluding paper), key operator training, reports, relocations, network functionality, and network security for various locations in Japan. Please refer to Attachment 1 - Performance Work Statement.
In accordance with FAR Clause 52.217-6 the Contracting Officer reserves the right to increase the quantity of equipment and services at the awarded unit prices listed for each CLIN, not to exceed 20 percent per CLIN over the first 24 months of the contract.
Estimated Period of Performance
The order will consist of (1) base period and (5) option periods.
Base Period: 08/01/2026 – 03/31/2027
Option 1: 04/01/2027 – 03/31/2028
Option 2: 04/01/2028 – 03/31/2029
Option 3: 04/01/2029 – 03/31/2030
Option 4: 04/01/2030 – 03/31/2031
Option 5: 04/01/2031 – 07/31/2031
Network Testing
Will only be accomplished with the lowest priced technically acceptable awardee after award in-accordance-with the requirements set-forth in the PWS. If the awardee is unable to pass network testing then the award will be terminated for cause in-accordance-with FAR 52.212-4(m). The Government will then issue an award to the next lowest priced technically acceptable offeror; which that awardee will then be required to pass network testing. This process will be followed until a technically acceptable low offeror successfully passes network testing.
Delivery
60 Days after receipt of contract. See Attachment 1 – PWS for additional details.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Up to 60-month lease of 32 MFDs for Japan | Pre-Solicitation |
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| CIO Multifunction Devices 6 Month Bridge | MICC Fort Eustis | No set-aside |
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