United States Capitol Police - Combined RFI/Synopsis/Solicitation: Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems – Down Select & Pre-Proposal Conference Announcement

Amendment #3 dated 12/06/2024 - see attachment section.

Amendment #2 dated 11/25/2024 - see attachment section.

Amendment #1 dated 11/14/2024 - see attachment section.

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1. Overview:

This is a Special Notice for a Combined RFI/Synopsis/Solicitation using a two phase, down-select process for the requirement, “Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems.”

The United States Capitol Police (USCP) invites interested vendors to participate in an in-person pre-proposal conference to discuss this upcoming procurement. 

USCP is also releasing a Request for Information (RFI) for Phase I, as part of a down-select process. Vendors who wish to be considered for Phase II of this procurement must submit a response to the RFI in Phase I. The Government will evaluate RFI responses to determine which vendors will be selected to advance to Phase II, where a formal Request for Proposal (RFP) will be issued. Submitting a response in Phase I is mandatory for consideration, but it does not guarantee an invitation to Phase II. Responses to the RFI will help shape the Performance Work Statement (PWS) and future RFP.

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2. Pre-Proposal Conference Information:

• Date: November 27, 2024 
• Time: 9:00AM EST 
• Location:  

           United States Capitol Police

           Fairchild Building

           499 South Capitol Street SW, Room 749

           Washington, DC 20003

Contractors must first sign in at the lobby and present a valid ID. Due to space limitations, only two individuals per company may attend.

To RSVP, email Linh.Williams@uscp.gov with the following information:

• Names and contact information of the individuals (no more than 2) from your company who will be attending; and
• Executed Non-Disclosure Agreement on behalf of the company if one has not been received (see #3 below, Request for Information Access Instructions).

-----

3. Request for Information (RFI) Access Instructions:

The RFI for Phase I is available upon request. The RFI is contained on CDs that will be made available to vendors who express an interest in submitting a response. All information provided on the CDs will be For Official Use Only (FOUO). Vendors interested in receiving a copy of the RFI must email the Contract Specialist at Linh.Williams@uscp.gov, and provide a valid mailing address and executed Non-Disclosure Agreement (NDA) (attached) on behalf of the company. This NDA will also apply to the pre-proposal conference should a vendor choose to participate.

Additionally, vendors must include the following information in their email request:

• Company Name
• Company/Division Address
• CAGE Code
• Unique Entity ID
• Company Point of Contact for Delivery: (name, email, and phone number)
• Mailing Address

The Government will verify the company information identified above in the System for Award Management website (https://SAM.gov/). Firms without a CAGE code and Unique Entity ID number will not be provided the information.

**Note**: Vendors must request a physical copy of the CD to review the RFI and respond accordingly.

Submission Deadline for RFI Responses: NLT December 13, 2024 at 2:00PM EST

Vendor questions are due NLT December 2, 2024 at 2:00PM EST.

-----

4. Down-Select Process and Requirements:

Scope:  Provides for the repair, preventative maintenance, and maintenance-driven repair (i.e., replacement necessitated due to frequent repairs) of the Electronic Security System (ESS) assets.

This procurement is utilizing a down-select process. The Phase I RFI will be used to evaluate interested vendors based on their technical capabilities and other factors described in the RFI. Submitting a response to Phase I is mandatory for consideration, but only vendors selected by the Government based on their RFI responses will be invited to participate in Phase II of the process. In Phase II, a formal Request for Proposal (RFP) will be issued.

The Government will use the RFI responses to:

• Inform and finalize the Performance Work Statement (PWS).
• Refine the Phase II RFP.
• Narrow the competitive field for Phase II by inviting select vendors based on Phase I responses.

Only vendors that submit responses to Phase I and are subsequently selected by the Government will be considered for participation in Phase II.

-----

5. Pre-Proposal Conference Day Questions:

Vendors are encouraged to submit questions prior to the Pre-proposal Conference by emailing Linh.Williams@uscp.gov. These questions will help the Government prepare responses and ensure that key issues are addressed during the event.

-----

6. Contact Information:

For questions or additional information, or to request a copy of the RFI CD, please contact:  Linh.Williams@uscp.gov

-----

**DISCLAIMER**:  Participation in the pre-proposal conference and submission of responses to the RFI do not obligate the Government to award a contract or guarantee inclusion in the final RFP process. The Government will make decisions based on information gathered during Phase I. While the Government anticipates advancing 3-5 highly qualified offerors to Phase II, it reserves the right to invite more or fewer offerors based on the evaluation findings from Phase I.

Amendment #3 dated 12/06/2024 - The details of this Amendment #3 have been shared with contractors who initially requested the RFI CD. Contractors who have not executed an NDA and submitted company information to the Contract Specialist must do so to access the RFI CD, Q&As, and Amendment details. 

Amendment #2 dated 11/25/2024 - see attachment section.

Amendment #1 dated 11/14/2024 - see attachment section.

---------------

1. Overview:

This is a Special Notice for a Combined RFI/Synopsis/Solicitation using a two phase, down-select process for the requirement, “Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems.”

The United States Capitol Police (USCP) invites interested vendors to participate in an in-person pre-proposal conference to discuss this upcoming procurement. 

USCP is also releasing a Request for Information (RFI) for Phase I, as part of a down-select process. Vendors who wish to be considered for Phase II of this procurement must submit a response to the RFI in Phase I. The Government will evaluate RFI responses to determine which vendors will be selected to advance to Phase II, where a formal Request for Proposal (RFP) will be issued. Submitting a response in Phase I is mandatory for consideration, but it does not guarantee an invitation to Phase II. Responses to the RFI will help shape the Performance Work Statement (PWS) and future RFP.

-----

2. Pre-Proposal Conference Information:

• Date: November 27, 2024 
• Time: 9:00AM EST 
• Location:  

           United States Capitol Police

           Fairchild Building

           499 South Capitol Street SW, Room 749

           Washington, DC 20003

Contractors must first sign in at the lobby and present a valid ID. Due to space limitations, only two individuals per company may attend.

To RSVP, email Linh.Williams@uscp.gov with the following information:

• Names and contact information of the individuals (no more than 2) from your company who will be attending; and
• Executed Non-Disclosure Agreement on behalf of the company if one has not been received (see #3 below, Request for Information Access Instructions).

-----

3. Request for Information (RFI) Access Instructions:

The RFI for Phase I is available upon request. The RFI is contained on CDs that will be made available to vendors who express an interest in submitting a response. All information provided on the CDs will be For Official Use Only (FOUO). Vendors interested in receiving a copy of the RFI must email the Contract Specialist at Linh.Williams@uscp.gov, and provide a valid mailing address and executed Non-Disclosure Agreement (NDA) (attached) on behalf of the company. This NDA will also apply to the pre-proposal conference should a vendor choose to participate.

Additionally, vendors must include the following information in their email request:

• Company Name
• Company/Division Address
• CAGE Code
• Unique Entity ID
• Company Point of Contact for Delivery: (name, email, and phone number)
• Mailing Address

The Government will verify the company information identified above in the System for Award Management website (https://SAM.gov/). Firms without a CAGE code and Unique Entity ID number will not be provided the information.

**Note**: Vendors must request a physical copy of the CD to review the RFI and respond accordingly.

Submission Deadline for RFI Responses: NLT December 13, 2024 at 2:00PM EST

Vendor questions are due NLT December 2, 2024 at 2:00PM EST.

-----

4. Down-Select Process and Requirements:

Scope:  Provides for the repair, preventative maintenance, and maintenance-driven repair (i.e., replacement necessitated due to frequent repairs) of the Electronic Security System (ESS) assets.

This procurement is utilizing a down-select process. The Phase I RFI will be used to evaluate interested vendors based on their technical capabilities and other factors described in the RFI. Submitting a response to Phase I is mandatory for consideration, but only vendors selected by the Government based on their RFI responses will be invited to participate in Phase II of the process. In Phase II, a formal Request for Proposal (RFP) will be issued.

The Government will use the RFI responses to:

• Inform and finalize the Performance Work Statement (PWS).
• Refine the Phase II RFP.
• Narrow the competitive field for Phase II by inviting select vendors based on Phase I responses.

Only vendors that submit responses to Phase I and are subsequently selected by the Government will be considered for participation in Phase II.

-----

5. Pre-Proposal Conference Day Questions:

Vendors are encouraged to submit questions prior to the Pre-proposal Conference by emailing Linh.Williams@uscp.gov. These questions will help the Government prepare responses and ensure that key issues are addressed during the event.

-----

6. Contact Information:

For questions or additional information, or to request a copy of the RFI CD, please contact:  Linh.Williams@uscp.gov

-----

**DISCLAIMER**:  Participation in the pre-proposal conference and submission of responses to the RFI do not obligate the Government to award a contract or guarantee inclusion in the final RFP process. The Government will make decisions based on information gathered during Phase I. While the Government anticipates advancing 3-5 highly qualified offerors to Phase II, it reserves the right to invite more or fewer offerors based on the evaluation findings from Phase I.

Amendment #2 - see attachment section.

Amendment #1  - see attachment section.

---------------

1. Overview:

This is a Special Notice for a Combined RFI/Synopsis/Solicitation using a two phase, down-select process for the requirement, “Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems.”

The United States Capitol Police (USCP) invites interested vendors to participate in an in-person pre-proposal conference to discuss this upcoming procurement. 

USCP is also releasing a Request for Information (RFI) for Phase I, as part of a down-select process. Vendors who wish to be considered for Phase II of this procurement must submit a response to the RFI in Phase I. The Government will evaluate RFI responses to determine which vendors will be selected to advance to Phase II, where a formal Request for Proposal (RFP) will be issued. Submitting a response in Phase I is mandatory for consideration, but it does not guarantee an invitation to Phase II. Responses to the RFI will help shape the Performance Work Statement (PWS) and future RFP.

-----

2. Pre-Proposal Conference Information:

• Date: November 27, 2024 
• Time: 9:00AM EST 
• Location:  

           United States Capitol Police

           Fairchild Building

           499 South Capitol Street SW, Room 749

           Washington, DC 20003

Contractors must first sign in at the lobby and present a valid ID. Due to space limitations, only two individuals per company may attend.

To RSVP, email Linh.Williams@uscp.gov with the following information:

• Names and contact information of the individuals (no more than 2) from your company who will be attending; and
• Executed Non-Disclosure Agreement on behalf of the company if one has not been received (see #3 below, Request for Information Access Instructions).

-----

3. Request for Information (RFI) Access Instructions:

The RFI for Phase I is available upon request. The RFI is contained on CDs that will be made available to vendors who express an interest in submitting a response. All information provided on the CDs will be For Official Use Only (FOUO). Vendors interested in receiving a copy of the RFI must email the Contract Specialist at Linh.Williams@uscp.gov, and provide a valid mailing address and executed Non-Disclosure Agreement (NDA) (attached) on behalf of the company. This NDA will also apply to the pre-proposal conference should a vendor choose to participate.

Additionally, vendors must include the following information in their email request:

• Company Name
• Company/Division Address
• CAGE Code
• Unique Entity ID
• Company Point of Contact for Delivery: (name, email, and phone number)
• Mailing Address

The Government will verify the company information identified above in the System for Award Management website (https://SAM.gov/). Firms without a CAGE code and Unique Entity ID number will not be provided the information.

**Note**: Vendors must request a physical copy of the CD to review the RFI and respond accordingly.

Submission Deadline for RFI Responses: NLT December 13, 2024 at 2:00PM EST

Vendor questions are due NLT December 2, 2024 at 2:00PM EST.

-----

4. Down-Select Process and Requirements:

Scope:  Provides for the repair, preventative maintenance, and maintenance-driven repair (i.e., replacement necessitated due to frequent repairs) of the Electronic Security System (ESS) assets.

This procurement is utilizing a down-select process. The Phase I RFI will be used to evaluate interested vendors based on their technical capabilities and other factors described in the RFI. Submitting a response to Phase I is mandatory for consideration, but only vendors selected by the Government based on their RFI responses will be invited to participate in Phase II of the process. In Phase II, a formal Request for Proposal (RFP) will be issued.

The Government will use the RFI responses to:

• Inform and finalize the Performance Work Statement (PWS).
• Refine the Phase II RFP.
• Narrow the competitive field for Phase II by inviting select vendors based on Phase I responses.

Only vendors that submit responses to Phase I and are subsequently selected by the Government will be considered for participation in Phase II.

-----

5. Pre-Proposal Conference Day Questions:

Vendors are encouraged to submit questions prior to the Pre-proposal Conference by emailing Linh.Williams@uscp.gov. These questions will help the Government prepare responses and ensure that key issues are addressed during the event.

-----

6. Contact Information:

For questions or additional information, or to request a copy of the RFI CD, please contact:  Linh.Williams@uscp.gov

-----

**DISCLAIMER**:  Participation in the pre-proposal conference and submission of responses to the RFI do not obligate the Government to award a contract or guarantee inclusion in the final RFP process. The Government will make decisions based on information gathered during Phase I. While the Government anticipates advancing 3-5 highly qualified offerors to Phase II, it reserves the right to invite more or fewer offerors based on the evaluation findings from Phase I.

Amendment #1  - see attachment section.

---------------

1. Overview:

This is a Special Notice for a Combined RFI/Synopsis/Solicitation using a two phase, down-select process for the requirement, “Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems.”

The United States Capitol Police (USCP) invites interested vendors to participate in an in-person pre-proposal conference to discuss this upcoming procurement. 

USCP is also releasing a Request for Information (RFI) for Phase I, as part of a down-select process. Vendors who wish to be considered for Phase II of this procurement must submit a response to the RFI in Phase I. The Government will evaluate RFI responses to determine which vendors will be selected to advance to Phase II, where a formal Request for Proposal (RFP) will be issued. Submitting a response in Phase I is mandatory for consideration, but it does not guarantee an invitation to Phase II. Responses to the RFI will help shape the Performance Work Statement (PWS) and future RFP.

-----

2. Pre-Proposal Conference Information:

• Date: November 27, 2024 
• Time: 9:00AM EST 
• Location:  

           United States Capitol Police

           Fairchild Building

           499 South Capitol Street SW, Room 749

           Washington, DC 20003

Contractors must first sign in at the lobby and present a valid ID. Due to space limitations, only two individuals per company may attend.

To RSVP, email Linh.Williams@uscp.gov with the following information:

• Names and contact information of the individuals (no more than 2) from your company who will be attending; and
• Executed Non-Disclosure Agreement on behalf of the company if one has not been received (see #3 below, Request for Information Access Instructions).

-----

3. Request for Information (RFI) Access Instructions:

The RFI for Phase I is available upon request. The RFI is contained on CDs that will be made available to vendors who express an interest in submitting a response. All information provided on the CDs will be For Official Use Only (FOUO). Vendors interested in receiving a copy of the RFI must email the Contract Specialist at Linh.Williams@uscp.gov, and provide a valid mailing address and executed Non-Disclosure Agreement (NDA) (attached) on behalf of the company. This NDA will also apply to the pre-proposal conference should a vendor choose to participate.

Additionally, vendors must include the following information in their email request:

• Company Name
• Company/Division Address
• CAGE Code
• Unique Entity ID
• Company Point of Contact for Delivery: (name, email, and phone number)
• Mailing Address

The Government will verify the company information identified above in the System for Award Management website (https://SAM.gov/). Firms without a CAGE code and Unique Entity ID number will not be provided the information.

**Note**: Vendors must request a physical copy of the CD to review the RFI and respond accordingly.

Submission Deadline for RFI Responses: NLT December 13, 2024 at 2:00PM EST

Vendor questions are due NLT December 2, 2024 at 2:00PM EST.

-----

4. Down-Select Process and Requirements:

Scope:  Provides for the repair, preventative maintenance, and maintenance-driven repair (i.e., replacement necessitated due to frequent repairs) of the Electronic Security System (ESS) assets.

This procurement is utilizing a down-select process. The Phase I RFI will be used to evaluate interested vendors based on their technical capabilities and other factors described in the RFI. Submitting a response to Phase I is mandatory for consideration, but only vendors selected by the Government based on their RFI responses will be invited to participate in Phase II of the process. In Phase II, a formal Request for Proposal (RFP) will be issued.

The Government will use the RFI responses to:

• Inform and finalize the Performance Work Statement (PWS).
• Refine the Phase II RFP.
• Narrow the competitive field for Phase II by inviting select vendors based on Phase I responses.

Only vendors that submit responses to Phase I and are subsequently selected by the Government will be considered for participation in Phase II.

-----

5. Pre-Proposal Conference Day Questions:

Vendors are encouraged to submit questions prior to the Pre-proposal Conference by emailing Linh.Williams@uscp.gov. These questions will help the Government prepare responses and ensure that key issues are addressed during the event.

-----

6. Contact Information:

For questions or additional information, or to request a copy of the RFI CD, please contact:  Linh.Williams@uscp.gov

-----

**DISCLAIMER**:  Participation in the pre-proposal conference and submission of responses to the RFI do not obligate the Government to award a contract or guarantee inclusion in the final RFP process. The Government will make decisions based on information gathered during Phase I. While the Government anticipates advancing 3-5 highly qualified offerors to Phase II, it reserves the right to invite more or fewer offerors based on the evaluation findings from Phase I.

1. Overview:

This is a Special Notice for a Combined RFI/Synopsis/Solicitation using a two phase, down-select process for the requirement, “Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems.”

The United States Capitol Police (USCP) invites interested vendors to participate in an in-person Industry Day to discuss this upcoming procurement. This Industry Day will offer vendors the opportunity to gain insights into the Government’s objectives and learn about other upcoming contract opportunities.

USCP is also releasing a Request for Information (RFI) for Phase I, as part of a down-select process. Vendors who wish to be considered for Phase II of this procurement must submit a response to the RFI in Phase I. The Government will evaluate RFI responses to determine which vendors will be selected to advance to Phase II, where a formal Request for Proposal (RFP) will be issued. Submitting a response in Phase I is mandatory for consideration, but it does not guarantee an invitation to Phase II. Responses to the RFI will help shape the Performance Work Statement (PWS) and future RFP.

-----

2. Industry Day Information:

• Date: November 27, 2024 
• Time: 9:00AM EST 
• Location:  

           United States Capitol Police

           Fairchild Building

           499 South Capitol Street SW, Room 749

           Washington, DC 20003

Contractors must first sign in at the lobby and present a valid ID. Due to space limitations, only two individuals per company may attend.

To RSVP, email Linh.Williams@uscp.gov with the following information:

• Names and contact information of the individuals (no more than 2) from your company who will be attending; and
• Executed Non-Disclosure Agreement on behalf of the company if one has not been received (see #3 below, Request for Information Access Instructions).

-----

3. Request for Information (RFI) Access Instructions:

The RFI for Phase I is available upon request. The RFI is contained on CDs that will be made available to vendors who express an interest in submitting a response. All information provided on the CDs will be For Official Use Only (FOUO). Vendors interested in receiving a copy of the RFI must email the Contract Specialist at Linh.Williams@uscp.gov, and provide a valid mailing address and executed Non-Disclosure Agreement (NDA) (attached) on behalf of the company. This NDA will also apply to Industry Day should a vendor choose to participate.

Additionally, vendors must include the following information in their email request:

• Company Name
• Company/Division Address
• CAGE Code
• Unique Entity ID
• Company Point of Contact for Delivery: (name, email, and phone number)
• Mailing Address

The Government will verify the company information identified above in the System for Award Management website (https://SAM.gov/). Firms without a CAGE code and Unique Entity ID number will not be provided the information.

**Note**: Vendors must request a physical copy of the CD to review the RFI and respond accordingly.

Submission Deadline for RFI Responses: NLT December 13, 2024 at 2:00PM EST

Vendor questions are due NLT December 2, 2024 at 2:00PM EST.

-----

4. Down-Select Process and Requirements:

Scope:  Provides for the repair, preventative maintenance, and maintenance-driven repair (i.e., replacement necessitated due to frequent repairs) of the Electronic Security System (ESS) assets.

This procurement is utilizing a down-select process. The Phase I RFI will be used to evaluate interested vendors based on their technical capabilities and other factors described in the RFI. Submitting a response to Phase I is mandatory for consideration, but only vendors selected by the Government based on their RFI responses will be invited to participate in Phase II of the process. In Phase II, a formal Request for Proposal (RFP) will be issued.

The Government will use the RFI responses to:

• Inform and finalize the Performance Work Statement (PWS).
• Refine the Phase II RFP.
• Narrow the competitive field for Phase II by inviting select vendors based on Phase I responses.

Only vendors that submit responses to Phase I and are subsequently selected by the Government will be considered for participation in Phase II.

-----

5. Pre-Industry Day Questions:

Vendors are encouraged to submit questions prior to the Industry Day by emailing Linh.Williams@uscp.gov. These questions will help the Government prepare responses and ensure that key issues are addressed during the event.

-----

6. Contact Information:

For questions or additional information, or to request a copy of the RFI CD, please contact:  Linh.Williams@uscp.gov

-----

**DISCLAIMER**:  Participation in the Industry Day and submission of responses to the RFI do not obligate the Government to award a contract or guarantee inclusion in the final RFP process. The Government will make decisions based on information gathered during Phase I. While the Government anticipates advancing 3-5 highly qualified offerors to Phase II, it reserves the right to invite more or fewer offerors based on the evaluation findings from Phase I.