Udall Kitchen Preventative Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 140D0426Q0740
- Agency
- Interior Business Center Office of Policy Management and Budget, Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Points of contact
-
- Nicholas Lewicki nicholas_lewicki@ibc.doi.gov (703) 964-8860
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Interior, Interior Business Center, seeks preventative maintenance and repair services for commercial kitchen equipment at the Stewart Lee Udall Building in Washington, DC, with quotes due August 14, 2026 and a mandatory site visit on either August 3 or 4. This procurement is a total small business set-aside.
Place of performance is 1849 C Street NW, Washington, DC 20240. The contract structure comprises a 12-month base period with four optional 12-month extension periods, exercisable at Government discretion. The NAICS code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $12.5 million size standard; PSC is J045.
Covered equipment spans two service areas: the Bison Bistro/main cafeteria (basement) and the 5100 executive kitchen (fifth floor). Services include monthly targeted inspections and sanitation, quarterly comprehensive preventive maintenance for both areas, monthly grease trap cleanout, quarterly commercial hood cleaning and ice machine sanitization, semiannual filter replacement, and on-demand executive event readiness checks. Work shall not occur during normal Bison Bistro business hours (Monday–Friday, 6:00 AM–2:00 PM) without Contracting Officer approval. The contractor must maintain emergency response capability with Priority 1 acknowledgment within one hour and onsite response within four hours; Priority 2 within four hours acknowledgment and one business day onsite; Priority 3 repair proposals within five business days; and Priority 4 within ten business days. Refrigeration equipment is excluded from scope.
The contractor must demonstrate at least five years of documented commercial kitchen equipment maintenance experience, with personnel qualified per NFPA 96 standards for hood work. A prime contractor employee must be onsite in supervisory capacity whenever subcontractor personnel perform work, unless otherwise approved by the Contracting Officer's Representative.
Pricing comprises preventative maintenance services (offeror-determined) and repair/emergency/readiness services at a not-to-exceed amount of $20,000 per contract year, for a potential five-year contract value of $100,000 if all options are exercised. Evaluation criteria: technical acceptability and lowest evaluated price, with no trade-offs. Attendance at the mandatory site visit is required; quotes from vendors who do not attend will not be evaluated. Questions are due August 5 by 10:00 AM Eastern Time. Award is anticipated no later than September 2026. The incumbent status is noted as a new requirement with no current contractor.
Notice text
2 versions
Update #2 · Latest ·
Request for Quote (RFQ) no. 140D0426Q0740
Title: Udall Kitchen Preventative Maintenance for the Department of the Interior (DOI), Office of Facilities and Administrative Services (OFAS).
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR (Federal Acquisition Regulation Overhaul (RFO) subpart 12, as supplemented with additional information included in this notice.
This solicitation is being issued as a Request for Quote (RFQ). The solicitation number is 140D0426Q0740. The Government intends to award one contract as a result of this solicitation.
The Government is procuring this requirement as a small business set aside. The associated The North American Industry Classification System (NAICS) 811310: Commercial and Industrial Machinery and Equipment (except automotive and electronic) repair and maintenance with a size standard of $12.5M. The Product Service Code (PSC) is J045: Maintenance, Repair, and Rebuilding of Equipment.
SUBMISSION OF QUESTIONS
Questions related to this RFQ package must be submitted electronically via email to Nicholas_Lewicki@ibc.doi.gov. All questions must be received in writing no later than 10AM Eastern Time on August 5th, 2026. No oral questions will be accepted. All email inquiries must have ¿Questions ¿ RFQ # 140D0426Q0740¿ in the subject line. The Government¿s responses will be posted via an RFQ amendment (sam.gov).
SITE VISIT
A site visit will be scheduled for interested vendors on either Monday, August 3rd at 2:00PM or Tuesday, August 4th at 2:00PM. Interested vendors shall send an email to the CO at Nicholas_lewicki@ibc.doi.gov with the subject line ¿RFQ 140D0426Q0740 Site Visit Attendance¿ with a list of all individuals attending from your company with company titles and phone numbers and day you wish to attend. All visitors are required to have a REAL ID to enter the building. All questions during the site visit shall be submitted in writing to the CO upon completion, and no questions will be answered during the site visit.
***VENDORS ARE REQUIRED TO ATTEND THE SITE VISIT IF THEY WANT TO PARTICIPATE IN THIS SOLICITATION. QUOTES THAT ARE SUBMITTED BY VENDORS WHO DID NOT ATTEND THE MANDATORY VISIT WILL NOT BE EVALUATED***
RFQ RESPONSE DUE DATE
Quotes are due no later than 10AM Eastern Time on August 14th, 2026. Responses shall be emailed directly to the CO at Nicholas_Lewicki@ibc.doi.gov. The quote email subject shall read ¿Quote for RFQ 140D0426Q0740¿. The message size limit is 25MB. Depending on the size of the files, multiple emails may be required to ensure proper receipt of all required documents. If multiple emails are required, each email should be numbered ¿1 of x¿, ¿2 of x¿ etc. in the subject line to show how many emails there are in total. This is an electronic solicitation release. All quotes are to be submitted electronically. Quotes that are mailed, hand delivered, or submitted by facsimile will not be accepted.
______________________________________________________________________
Summary of Amendment One:
The purpose of amendment one is to: Incorporate the questions and answers as an attachment, update the price template based on questions received, update the RFQ and PWS based on questions received and updated security requirements. Instructions to offerors has been updated. All changes are highlighted in yellow.
Update #1 ·
Request for Quote (RFQ) no. 140D0426Q0740
Title: Udall Kitchen Preventative Maintenance for the Department of the Interior (DOI), Office of Facilities and Administrative Services (OFAS).
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR (Federal Acquisition Regulation Overhaul (RFO) subpart 12, as supplemented with additional information included in this notice.
This solicitation is being issued as a Request for Quote (RFQ). The solicitation number is 140D0426Q0740. The Government intends to award one contract as a result of this solicitation.
The Government is procuring this requirement as a small business set aside. The associated The North American Industry Classification System (NAICS) 811310: Commercial and Industrial Machinery and Equipment (except automotive and electronic) repair and maintenance with a size standard of $12.5M. The Product Service Code (PSC) is J045: Maintenance, Repair, and Rebuilding of Equipment.
SUBMISSION OF QUESTIONS
Questions related to this RFQ package must be submitted electronically via email to Nicholas_Lewicki@ibc.doi.gov. All questions must be received in writing no later than 10AM Eastern Time on August 5th, 2026. No oral questions will be accepted. All email inquiries must have ¿Questions ¿ RFQ # 140D0426Q0740¿ in the subject line. The Government¿s responses will be posted via an RFQ amendment (sam.gov).
SITE VISIT
A site visit will be scheduled for interested vendors on either Monday, August 3rd at 2:00PM or Tuesday, August 4th at 2:00PM. Interested vendors shall send an email to the CO at Nicholas_lewicki@ibc.doi.gov with the subject line ¿RFQ 140D0426Q0740 Site Visit Attendance¿ with a list of all individuals attending from your company with company titles and phone numbers and day you wish to attend. All visitors are required to have a REAL ID to enter the building. All questions during the site visit shall be submitted in writing to the CO upon completion, and no questions will be answered during the site visit.
***VENDORS ARE REQUIRED TO ATTEND THE SITE VISIT IF THEY WANT TO PARTICIPATE IN THIS SOLICITATION. QUOTES THAT ARE SUBMITTED BY VENDORS WHO DID NOT ATTEND THE MANDATORY VISIT WILL NOT BE EVALUATED***
RFQ RESPONSE DUE DATE
Quotes are due no later than 10AM Eastern Time on August 14th, 2026. Responses shall be emailed directly to the CO at Nicholas_Lewicki@ibc.doi.gov. The quote email subject shall read ¿Quote for RFQ 140D0426Q0740¿. The message size limit is 25MB. Depending on the size of the files, multiple emails may be required to ensure proper receipt of all required documents. If multiple emails are required, each email should be numbered ¿1 of x¿, ¿2 of x¿ etc. in the subject line to show how many emails there are in total. This is an electronic solicitation release. All quotes are to be submitted electronically. Quotes that are mailed, hand delivered, or submitted by facsimile will not be accepted.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment_2_Price_Template_Amendment_One_0001.xlsx | XLSX spreadsheet | |
| Attachment_3_QuestionAndAnswer_0001.pdf | ||
| Sol_140D0426Q0740_Amd_0001.pdf | ||
| Attachment_1_PWS_Amendment_One_0001.pdf | ||
| Sol_140D0426Q0740.pdf | ||
| Attachment_2_Price_Template.xlsx | XLSX spreadsheet | |
| Attachment_1_Udall_Kitchen_Preventative_Maintenance_PWS.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Udall Kitchen preventative maintenance | Award Notice | |
| Udall Kitchen Preventative Maintenance | Solicitation |
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