Tulsa HQ mechanical preventive maintenance

The Department of Energy's Southeastern Power Administration is seeking a mechanical preventive maintenance contractor for its Tulsa headquarters located at 6655 S. Lewis Ave. in Tulsa, Oklahoma. The solicitation (Number 89503625QSW000168) requires a contractor to perform comprehensive maintenance services for the facility's HVAC systems, including air handlers, cooling towers, variable air volume units, split systems, and an emergency generator. The contract includes one base year from January 24, 2025 to January 23, 2026, with four additional one-year option periods through January 23, 2030. Contractors will be evaluated based on price, solicitation compliance, and prior experience providing similar HVAC services within the past two years. A mandatory site visit is scheduled for December 20, 2024 at 1:00 PM CST, with questions due by December 23, 2024, and proposals originally due January 3, 2025 (now extended to January 10, 2025) at 4:00 PM CST.

The solicitation is designated as a 100% small business set-aside under NAICS code 238220 with a $19 million size standard. The contract covers maintenance of a 51,000 square foot facility, with work to be performed Monday through Friday between 0700-1630 hours, excluding federal holidays. All contractor personnel must be U.S. citizens and comply with OSHA regulations. The pricing schedule indicates potential for overhead and profit (20%) and includes provisions for bonding costs. While no incumbent contractor is specifically named, the government will add 50% of Option Year 4's total price to the final evaluated price to account for potential contract extensions. Contractors must provide a comprehensive quality control plan and undergo background checks for personnel requiring facility access. The wage determination for the contract establishes minimum wages starting at $17.20 per hour under Executive Order 14026 for service contracts in Tulsa County, Oklahoma.