Tulsa_HQ_-_Mechanical_Maintenance-_Price_Schedule_2024.xlsx

XLSX spreadsheet 40 KB Posted

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TULSA HQ MECHANICAL PREVENTIVE MAINTENANCE
Solicitation number
89503625QSW000168
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About this file

This is a pricing schedule template for mechanical maintenance services at the Department of Energy's Southeastern Power Administration facility in Tulsa, OK. The template is structured to capture costs across a base year and four option years, with separate worksheets for each period.

The schedule covers maintenance for multiple building systems including Air Handling Units (AHU), Cooling Towers, Direct Outside Air Units, VAV systems, AC split/mini-split units, and generators. For each system, it breaks down required monthly, quarterly, semi-annual and annual maintenance tasks with associated labor hours, material costs, and equipment costs. The template includes provisions for overhead and profit (20%) and bonding costs. The evaluation criteria notes that the government will add 50% of Option Year 4's total price to the final evaluated price to account for potential FAR 52.217-8 option extensions.

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Sheet1

Mechanical Maintenance10-Oct-24
DescriptionTasksQty.MHRS
per unitMaterialLaborEquipmentTotal
Cost / UnitMat'l CostCost / UnitLabor CostCost / UnitEquip. CostCost / UnitTOTAL
Air Handling Units (AHU) Monthly Maintenance Items
Inspect filters, drain line and pan, coils, sight glasses, flow switches, filter drier, and economizer coil. Check and record operating pressures.1, 5, 936$ - 0$ - 0$ - 00$ - 0$ - 0$ - 0
Replace filters, as needed (assume needed every other month)2, 6, 1018$ - 0$ - 0$ - 0$ - 0$ - 0
Clear drain lines and drain pan, as needed (assume needed every other month)3, 7, 1118$ - 0$ - 0$ - 0$ - 0$ - 0
Clean coils, as needed (assume needed every other month)4, 8, 1218$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTALMONTHLY AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Semi-annual Maintenance Items
Rotate fan wheel, check for obstructions. Perform requied maintenance13, 15, 173$ - 0$ - 0$ - 0$ - 0$ - 0
Check water valves for leakage14, 16, 183$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL SEMIANNUAL AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Annual Maintenance Items19, 20, 21
Inspect, clean and tigten all electrical connections3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually inspect unit for chips, corrosion. Remove rust and paint3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually check for leaks in refrigerant piping3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect fan, motor, and control contacts. Replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect TXV and replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Verify setting at compressor3$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL ANNUAL AHU Maintenance Cost$ - 0
TOTAL AHU MAINTENANCE COST PER YEAR$ - 0
Cooling Tower (CT) Quarterly Maintenance Items
Scheduled maintenance22, 23, 24, 25, 26, 274$ - 0$ - 0$ - 0$ - 0$ - 0
As needed maintenance - clean strainers and basin251$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL COOLING TOWER MAINTENANCE COST PER YEAR$ - 0
DIRECT OUTSIDE AIR UNIT MAINTENANCE COST
monthly maintenance2812$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
quarterly maintenance294$ - 0$ - 0$ - 0$ - 0$ - 0
annual maintenance301$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL DOAU MAINTENANCE COST PER YEAR$ - 0
VAV Quarterly Maintenance Items
Inspect and clean 42 x 4 times per year31168$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Replace filters (assume once per year)3242$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL VAV MAINTENANCE COST PER YEAR$ - 0
AC Units -- Split and Mini Split Maintenance Items
Inspect, replace filters, remove debris - quarterly3316$ - 0$ - 0$ - 0$ - 0$ - 0
Comprehensive tune up - annual344$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL SPLIT AC UNITS MAINTENANCE COST PER YEAR$ - 0

Generator Sem-annual Maintenance Items 35 2 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

SUBTOTAL$ - 0$ - 0$ - 0$ - 0
OH & P (20%)$ - 0
SUBTOTAL$ - 0
Bond$
TOTALERROR:#VALUE!
BASE YEAR
Option 1
Option 2
Option 3
Option 4

Base + 4 Options $ - 0

For evaluation purposes only, the Government will be adding 50% of the total price of Option Year 4 to the final evaluated price of each offer. The purpose of this adder is simulate the exercising of 52.217-8 at the end of contract performance. This evaluation does not obligate the Government to exercise the option, when the Government can exercise the option, or how the option will be priced if exercised earlier in contract performance period.

Sheet2

Mechanical Maintenance Option year 110-Oct-24
DescriptionTasksQty.MHRS
per unitMaterialLaborEquipmentTotal
Cost / UnitMat'l CostCost / UnitLabor CostCost / UnitEquip. CostCost / UnitTOTAL
Air Handling Units (AHU) Monthly Maintenance Items
Inspect filters, drain line and pan, coils, sight glasses, flow switches, filter drier, and economizer coil. Check and record operating pressures.1, 5, 936$ - 0$ - 0$ - 00$ - 0$ - 0$ - 0
Replace filters, as needed (assume needed every other month)2, 6, 1018$ - 0$ - 0$ - 0$ - 0$ - 0
Clear drain lines and drain pan, as needed (assume needed every other month)3, 7, 1118$ - 0$ - 0$ - 0$ - 0$ - 0
Clean coils, as needed (assume needed every other month)4, 8, 1218$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTALMONTHLY AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Semi-annual Maintenance Items
Rotate fan wheel, check for obstructions. Perform requied maintenance13, 15, 173$ - 0$ - 0$ - 0$ - 0$ - 0
Check water valves for leakage14, 16, 183$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL SEMIANNUAL AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Annual Maintenance Items19, 20, 21
Inspect, clean and tigten all electrical connections3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually inspect unit for chips, corrosion. Remove rust and paint3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually check for leaks in refrigerant piping3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect fan, motor, and control contacts. Replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect TXV and replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Verify setting at compressor3$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL ANNUAL AHU Maintenance Cost$ - 0
TOTAL AHU MAINTENANCE COST PER YEAR$ - 0
Cooling Tower (CT) Quarterly Maintenance Items
Scheduled maintenance22, 23, 24, 25, 26, 274$ - 0$ - 0$ - 0$ - 0$ - 0
As needed maintenance - clean strainers and basin251$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL COOLING TOWER MAINTENANCE COST PER YEAR$ - 0
DIRECT OUTSIDE AIR UNIT MAINTENANCE COST
monthly maintenance2812$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
quarterly maintenance294$ - 0$ - 0$ - 0$ - 0$ - 0
annual maintenance301$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL DOAU MAINTENANCE COST PER YEAR$ - 0
VAV Quarterly Maintenance Items
Inspect and clean 42 x 4 times per year31168$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Replace filters (assume once per year)3242$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL VAV MAINTENANCE COST PER YEAR$ - 0
AC Units -- Split and Mini Split Maintenance Items
Inspect, replace filters, remove debris - quarterly3316$ - 0$ - 0$ - 0$ - 0$ - 0
Comprehensive tune up - annual344$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL SPLIT AC UNITS MAINTENANCE COST PER YEAR$ - 0

Generator Sem-annual Maintenance Items 35 2 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

SUBTOTAL$ - 0$ - 0$ - 0$ - 0
OH & P (20%)$ - 0
SUBTOTAL$ - 0
Bond$
TOTALERROR:#VALUE!

Sheet3

Mechanical Maintenance Option Yr 210-Oct-24
DescriptionTasksQty.MHRS
per unitMaterialLaborEquipmentTotal
Cost / UnitMat'l CostCost / UnitLabor CostCost / UnitEquip. CostCost / UnitTOTAL
Air Handling Units (AHU) Monthly Maintenance Items
Inspect filters, drain line and pan, coils, sight glasses, flow switches, filter drier, and economizer coil. Check and record operating pressures.1, 5, 936$ - 0$ - 0$ - 00$ - 0$ - 0$ - 0
Replace filters, as needed (assume needed every other month)2, 6, 1018$ - 0$ - 0$ - 0$ - 0$ - 0
Clear drain lines and drain pan, as needed (assume needed every other month)3, 7, 1118$ - 0$ - 0$ - 0$ - 0$ - 0
Clean coils, as needed (assume needed every other month)4, 8, 1218$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTALMONTHLY AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Semi-annual Maintenance Items
Rotate fan wheel, check for obstructions. Perform requied maintenance13, 15, 173$ - 0$ - 0$ - 0$ - 0$ - 0
Check water valves for leakage14, 16, 183$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL SEMIANNUAL AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Annual Maintenance Items19, 20, 21
Inspect, clean and tigten all electrical connections3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually inspect unit for chips, corrosion. Remove rust and paint3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually check for leaks in refrigerant piping3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect fan, motor, and control contacts. Replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect TXV and replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Verify setting at compressor3$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL ANNUAL AHU Maintenance Cost$ - 0
TOTAL AHU MAINTENANCE COST PER YEAR$ - 0
Cooling Tower (CT) Quarterly Maintenance Items
Scheduled maintenance22, 23, 24, 25, 26, 274$ - 0$ - 0$ - 0$ - 0$ - 0
As needed maintenance - clean strainers and basin251$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL COOLING TOWER MAINTENANCE COST PER YEAR$ - 0
DIRECT OUTSIDE AIR UNIT MAINTENANCE COST
monthly maintenance2812$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
quarterly maintenance294$ - 0$ - 0$ - 0$ - 0$ - 0
annual maintenance301$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL DOAU MAINTENANCE COST PER YEAR$ - 0
VAV Quarterly Maintenance Items
Inspect and clean 42 x 4 times per year31168$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Replace filters (assume once per year)3242$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL VAV MAINTENANCE COST PER YEAR$ - 0
AC Units -- Split and Mini Split Maintenance Items
Inspect, replace filters, remove debris - quarterly3316$ - 0$ - 0$ - 0$ - 0$ - 0
Comprehensive tune up - annual344$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL SPLIT AC UNITS MAINTENANCE COST PER YEAR$ - 0

Generator Sem-annual Maintenance Items 35 2 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

SUBTOTAL$ - 0$ - 0$ - 0$ - 0
OH & P (20%)$ - 0
SUBTOTAL$ - 0
Bond$
TOTALERROR:#VALUE!
BASE YEAR
Option 1
Option 2
Option 3
Option 4

Base + 4 Options $ - 0

Sheet4

Mechanical Maintenance Option Yr 310-Oct-24
DescriptionTasksQty.MHRS
per unitMaterialLaborEquipmentTotal
Cost / UnitMat'l CostCost / UnitLabor CostCost / UnitEquip. CostCost / UnitTOTAL
Air Handling Units (AHU) Monthly Maintenance Items
Inspect filters, drain line and pan, coils, sight glasses, flow switches, filter drier, and economizer coil. Check and record operating pressures.1, 5, 936$ - 0$ - 0$ - 00$ - 0$ - 0$ - 0
Replace filters, as needed (assume needed every other month)2, 6, 1018$ - 0$ - 0$ - 0$ - 0$ - 0
Clear drain lines and drain pan, as needed (assume needed every other month)3, 7, 1118$ - 0$ - 0$ - 0$ - 0$ - 0
Clean coils, as needed (assume needed every other month)4, 8, 1218$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTALMONTHLY AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Semi-annual Maintenance Items
Rotate fan wheel, check for obstructions. Perform requied maintenance13, 15, 173$ - 0$ - 0$ - 0$ - 0$ - 0
Check water valves for leakage14, 16, 183$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL SEMIANNUAL AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Annual Maintenance Items19, 20, 21
Inspect, clean and tigten all electrical connections3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually inspect unit for chips, corrosion. Remove rust and paint3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually check for leaks in refrigerant piping3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect fan, motor, and control contacts. Replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect TXV and replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Verify setting at compressor3$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL ANNUAL AHU Maintenance Cost$ - 0
TOTAL AHU MAINTENANCE COST PER YEAR$ - 0
Cooling Tower (CT) Quarterly Maintenance Items
Scheduled maintenance22, 23, 24, 25, 26, 274$ - 0$ - 0$ - 0$ - 0$ - 0
As needed maintenance - clean strainers and basin251$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL COOLING TOWER MAINTENANCE COST PER YEAR$ - 0
DIRECT OUTSIDE AIR UNIT MAINTENANCE COST
monthly maintenance2812$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
quarterly maintenance294$ - 0$ - 0$ - 0$ - 0$ - 0
annual maintenance301$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL DOAU MAINTENANCE COST PER YEAR$ - 0
VAV Quarterly Maintenance Items
Inspect and clean 42 x 4 times per year31168$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Replace filters (assume once per year)3242$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL VAV MAINTENANCE COST PER YEAR$ - 0
AC Units -- Split and Mini Split Maintenance Items
Inspect, replace filters, remove debris - quarterly3316$ - 0$ - 0$ - 0$ - 0$ - 0
Comprehensive tune up - annual344$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL SPLIT AC UNITS MAINTENANCE COST PER YEAR$ - 0

Generator Sem-annual Maintenance Items 35 2 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

SUBTOTAL$ - 0$ - 0$ - 0$ - 0
OH & P (20%)$ - 0
SUBTOTAL$ - 0
Bond$
TOTALERROR:#VALUE!
BASE YEAR
Option 1
Option 2
Option 3
Option 4

Base + 4 Options $ - 0

Sheet5

Mechanical Maintenance Option Yr 410-Oct-24
DescriptionTasksQty.MHRS
per unitMaterialLaborEquipmentTotal
Cost / UnitMat'l CostCost / UnitLabor CostCost / UnitEquip. CostCost / UnitTOTAL
Air Handling Units (AHU) Monthly Maintenance Items
Inspect filters, drain line and pan, coils, sight glasses, flow switches, filter drier, and economizer coil. Check and record operating pressures.1, 5, 936$ - 0$ - 0$ - 00$ - 0$ - 0$ - 0
Replace filters, as needed (assume needed every other month)2, 6, 1018$ - 0$ - 0$ - 0$ - 0$ - 0
Clear drain lines and drain pan, as needed (assume needed every other month)3, 7, 1118$ - 0$ - 0$ - 0$ - 0$ - 0
Clean coils, as needed (assume needed every other month)4, 8, 1218$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTALMONTHLY AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Semi-annual Maintenance Items
Rotate fan wheel, check for obstructions. Perform requied maintenance13, 15, 173$ - 0$ - 0$ - 0$ - 0$ - 0
Check water valves for leakage14, 16, 183$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL SEMIANNUAL AHU Maintenance Cost$ - 0
Air Handling Units (AHU) Annual Maintenance Items19, 20, 21
Inspect, clean and tigten all electrical connections3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually inspect unit for chips, corrosion. Remove rust and paint3$ - 0$ - 0$ - 0$ - 0$ - 0
Visually check for leaks in refrigerant piping3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect fan, motor, and control contacts. Replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Inspect TXV and replace as needed3$ - 0$ - 0$ - 0$ - 0$ - 0
Verify setting at compressor3$ - 0$ - 0$ - 0$ - 0$ - 0
SUBTOTAL ANNUAL AHU Maintenance Cost$ - 0
TOTAL AHU MAINTENANCE COST PER YEAR$ - 0
Cooling Tower (CT) Quarterly Maintenance Items
Scheduled maintenance22, 23, 24, 25, 26, 274$ - 0$ - 0$ - 0$ - 0$ - 0
As needed maintenance - clean strainers and basin251$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL COOLING TOWER MAINTENANCE COST PER YEAR$ - 0
DIRECT OUTSIDE AIR UNIT MAINTENANCE COST
monthly maintenance2812$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
quarterly maintenance294$ - 0$ - 0$ - 0$ - 0$ - 0
annual maintenance301$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL DOAU MAINTENANCE COST PER YEAR$ - 0
VAV Quarterly Maintenance Items
Inspect and clean 42 x 4 times per year31168$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Replace filters (assume once per year)3242$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL VAV MAINTENANCE COST PER YEAR$ - 0
AC Units -- Split and Mini Split Maintenance Items
Inspect, replace filters, remove debris - quarterly3316$ - 0$ - 0$ - 0$ - 0$ - 0
Comprehensive tune up - annual344$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL SPLIT AC UNITS MAINTENANCE COST PER YEAR$ - 0

Generator Sem-annual Maintenance Items 35 2 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

SUBTOTAL$ - 0$ - 0$ - 0$ - 0
OH & P (20%)$ - 0
SUBTOTAL$ - 0
Bond$
TOTALERROR:#VALUE!
BASE YEAR
Option 1
Option 2
Option 3
Option 4

Base + 4 Options $ - 0

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