Team Aerospace Operations Solutions Workshop

The Department of the Air Force Materiel Command Installation and Mission Support Center seeks audio-visual equipment and technical support services for the Team Aerospace Operations Solutions (TAOS) Workshop plenary session, with quotations due August 5, 2026 at 4:00 PM Eastern Time and questions due July 31, 2026. The procurement is unrestricted and conducted under FAR Part 12 commercial acquisition procedures.

Place of performance is Tempe, Arizona (Tempe Mission Palms Hotel and Conference Center), with setup on August 31, 2026 and the plenary session on September 1, 2026 from 7:00 AM to 12:00 PM, accommodating approximately 350 attendees. The NAICS code is 561920 (Convention and Trade Show Organizers); PSC is W099 (Lease or Rental of Equipment—Miscellaneous).

Required AV equipment includes two projection screens (minimum 9'×16' each), two LCD projectors (minimum 8,000 lumens), four wireless microphones (one headset-style, three handheld), two monitors (27" and 55"), speakers, and associated technical infrastructure with HDMI connectivity. The contractor must provide one full-time qualified AV technician for delivery, setup, on-site operation, troubleshooting, and teardown with a maximum 5-minute response time for technical issues. All systems must be fully functional before the session with zero disruption during operations and immediate correction of equipment failures. The contractor coordinates with hotel management and bears responsibility for all auxiliary fees, including outside vendor fees, A/V patch fees, rigging fees, utility connection charges, union labor costs, loading dock fees, and dedicated internet connection fees—all absorbed in the Firm-Fixed-Price.

Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to a single responsible quoter. Evaluation is technical capability (pass/fail) and price. A completed, signed Hotel Attestation Form certifying venue coordination and fee absorption is mandatory; failure to submit results in immediate technical rejection. Quotations must remain valid for 60 days. Service contract labor standards apply with a video conference technician wage rate of $22.35 per hour. CMMC Level 1 (Self) certification is required. Payment is via electronic funds transfer.