Team Aerospace Operations Solutions Workshop
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- FA8003MV00001
- Agency
-
Air Force Installation Contracting Agency
Air Force Installation and Mission Support Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- Not on record
- Place of performance
- Arizona 85281, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Installation Contracting Agency intends to solicit audiovisual equipment and technical support services for the Team Aerospace Operations and Solutions Workshop plenary session, with responses due July 10, 2026 under total small business set-aside.
The single-day engagement occurs September 1, 2026 at the Tempe Palms Hotel in Tempe, Arizona, with service hours 7:00 AM to 12:00 PM and setup required by 7:00 AM. The contractor must accommodate approximately 350 attendees in the Palm ABDE meeting room and coordinate load-in/load-out with hotel management, including hotel-imposed AV access fees ($150/hour with a 5-hour minimum charge).
Required deliverables include a complete Conference Meeting Package: two large projection screens (minimum 9'x16' each), two LCD projectors (minimum 8000 lumens), four wireless microphones (one headset-style and three handheld), two monitors (27" laptop display and 55" presenter display), speakers, mixer, switcher, cables, and associated equipment to support HDMI connectivity from government-provided laptops. The contractor must provide one qualified full-time AV technician on-site throughout the session to operate equipment, troubleshoot issues, and respond to any AV problems within five minutes. All systems must be fully functional before the session begins, with equipment failures corrected immediately. Equipment breakdown occurs at noon when the room will be repurposed. House AV integration is not authorized. The contractor is responsible for restoring the space post-event and ensuring compatibility with hotel systems.
Notice text
The Air Force (AF) Team Aerospace Operations and Solutions (TAOS)Workshop is seeking AV equipment support for the plenary session occurring on the first day of the workshop. The AV equipment is critical for Air Force Medical Service (AFMS) personnel to present information to the audience thoroughly and accurately, better illustrating and conveying current and future operations, issues, and policies.
Files
| File | Type | Posted |
|---|---|---|
| 2. SOW - TAOS AV Spt 2026_.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Team Aerospace Operations Solutions Workshop | Solicitation | |
| This notice | Pre-Solicitation |
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