Attachment 3 -Hotel Attestation Form.docx
DOCX document 20 KB Posted
- Attached to
- Team Aerospace Operations Solutions Workshop
- Solicitation number
- FA800326Q0008
About this file
This is a Hotel Attestation Form that quoters must complete and submit as part of their technical proposal for RFQ FA800326Q0008. The form serves as a mandatory certification requirement, with failure to submit a signed attestation resulting in an immediate "Technically Unacceptable" rating and exclusion from award consideration.
The attestation requires quoters to certify four key compliance areas. First, quoters must confirm they have coordinated with the designated venue, Tempe Mission Palms Hotel and Conference Center in Tempe, Arizona, and have reviewed all venue-specific policies, rules, technical guidelines, and associated fees. Second, quoters must confirm they have obtained the venue's liability insurance requirements and certify that they possess or will possess insurance policies meeting or exceeding the hotel's mandates for third-party contractors prior to August 31, 2026. Third, quoters must certify that their Firm-Fixed-Price proposal for CLIN 0001 (Turnkey Services) includes all costs and explicitly absorbs all auxiliary fees, including outside vendor fees, A/V patch fees, rigging fees, utility connection charges, union labor costs, loading dock fees, and dedicated internet connection fees. Fourth, quoters agree to accept sole responsibility for any coordination failures or post-award fees imposed by the hotel, with no recourse to the Government for equitable adjustment requests or price increases. An authorized representative must sign the form with name, title, signature, and date.
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Other files
| File | Type | Posted |
|---|---|---|
| TAOS RFQ 7.24.26.docx | DOCX document | |
| Solicitation - FA800326Q0008.pdf | ||
| Attachment 1 - SOW TAOS AV Support.docx | DOCX document |
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Text version
RFQ FA800326Q0008
HOTEL & FACILITY COORDINATION ATTESTATION
Solicitation Number: FA800326Q0008 Project Title: Team Aerospace Operations Solutions (TAOS) Workshop Designated Venue: Tempe Mission Palms Hotel and Conference Center, 60 E. 5th St. Tempe, AZ 85281, Phone: 480.317.1568
INSTRUCTIONS TO QUOTER: This form must be completed, signed by an authorized representative of the Quoter, and submitted as part of Section I (Technical). Failure to submit this signed attestation will result in a rating of "Technically Unacceptable" and immediate exclusion from award consideration.
ATTESTATION & CERTIFICATION:
By signing below, the Quoter certifies, warrants, and represents the following to the U.S. Government:
1. Coordination with Proposed Venue: The Quoter has contacted the event management and group sales staff, or other designated representative of the venue listed above and has reviewed all venue-specific policies, rules, and technical guidelines required to execute this event, including any fees associated with the current in-house technology vendor (if applicable).
2. Liability & Insurance Compliance: The Quoter has obtained the venue's specific liability insurance requirements (including minimum dollar thresholds) and certifies that they currently possess, or will possess prior to 31 August 2026, insurance policies that fully meet or exceed the hotel's mandates for third-party contractors on-site.
3. Absorption of Auxiliary Fees: The Quoter certifies that their Firm-Fixed-Price (FFP) proposal for CLIN 0001 (Turnkey Services) includes all costs, and that the Government will not be billed for any auxiliary or "hidden" venue fees, including but not limited to:
· Outside vendor/A/V "patch fees," "rigging fees," or "exclusive vendor penalties."
· Utility connection/electrical drop fees for A/V equipment.
· Hotel-mandated union labor or loading dock fees.
· Dedicated high-speed internet connection fees for the conference and breakout rooms.
4. No Recourse to Government: The Quoter agrees that any failure to coordinate with the venue, or any post-award fees imposed by the hotel, is the sole responsibility of the Contractor. The Government will not entertain any requests for equitable adjustment (REAs) or price increases resulting from hotel-imposed restrictions, policies, or fees.
Authorized Representative Signature:
NAME/TITLE: ________________
SIGNATURE: ________________
DATE: ________________
File details come from the government source that posted it. Updated .