Table Mountain HVAC Services

The Department of Commerce Office of the Secretary seeks quarterly HVAC maintenance services at the NTIA Table Mountain Field Site in Longmont, Colorado, with quotations due Friday, August 28 at 3:00 PM EST. The procurement is a Total Small Business Set-Aside and will be awarded using Simplified Acquisition Procedures as a Firm-Fixed-Price Purchase Order to the lowest priced technically acceptable offeror.

Place of performance is the Table Mountain Field Site, 8600 North 39th Street, Longmont, Colorado 80503. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC is Z1EZ, Maintenance Of Other Industrial Buildings.

The contract requires four quarterly HVAC maintenance visits annually across nine buildings housing 21 units from manufacturers including Mitsubishi, Armstrong Air, Concord, York, Lennox, Samsung, and Trane. The work comprises two Major Preventive Maintenance visits (heating and cooling seasons) and two Minor Preventive Maintenance visits. Major visits include filter replacement, coil and pan cleaning, blower inspection, electrical checks with voltage verification, control system inspection, compressor evaluation with refrigerant level verification, and furnace blowout with flame sensor cleaning. Minor visits exclude condenser coil cleaning and furnace work. The contractor bears full responsibility for purchasing all replacement filters (MERV Rating 8 minimum) and standard consumables; refrigerant and replacement parts are included in the firm-fixed price. Personnel must be U.S. citizens or green card holders with security clearance verification required for gate access. The site is a Radio Quiet Zone requiring 48-hour advance coordination and prohibiting cellular phones and unapproved two-way radios. Digital Field Service Reports must be submitted within five business days of each visit. The period of performance is one base year plus four optional extension years, not to exceed five years.

Attendance at a mandatory site visit on Monday, August 24 or Tuesday, August 25 from 8:00 AM to 2:00 PM MST is required; failure to attend results in disqualification. Questions are due Monday, August 10 at 11:00 AM EST. Quotations must include a Technical Quotation (maximum five pages) and a Price Quotation (maximum three pages) submitted electronically in Microsoft Word 2007, Excel 2007, or searchable PDF format using Arial 11-point or Times New Roman 12-point fonts with 1-inch margins. Quotations are valid for 120 calendar days. Evaluation considers technical capability to meet Statement of Work requirements and proposed open-market pricing.