Amendment 2_RFQ TM HVAC Services.pdf
PDF 416 KB Posted
- Attached to
- Table Mountain HVAC Services
- Solicitation number
- NTIA00286
About this file
This is a Request for Quotation (RFQ) for HVAC services at the National Telecommunications and Information Administration (NTIA) Institute for Telecommunications Sciences (ITS) Table Mountain Field Site in Longmont, Colorado. The RFQ will result in a Firm-Fixed-Price Purchase Order issued under Simplified Acquisition Procedures. Quotations are due Thursday, August 27, 2026, at 3:00 PM EST and must be submitted electronically to Blen Gabriel (BGabriel@doc.gov). Quotation validity is 120 calendar days unless otherwise stipulated. A mandatory site visit is scheduled for Wednesday, August 19, 2026, from 8:00 AM to 2:00 PM MST at 8600 N 39th Street, Longmont, CO 80503; failure to attend results in disqualification. The deadline for questions is Monday, August 10, 2026, at 11:00 AM EST, directed to the Agency Contact.
Quotations must be organized into two sections: a Technical Quotation (maximum 5 pages) and a Price Quotation (maximum 3 pages), submitted in electronic format via email. The technical section must address the offeror's understanding of the Scope of Work, specific tasks, equipment to be serviced, and specialized considerations for operating in Radio Quiet Zones to ensure optimal equipment performance and protection of critical government and scientific operations. Pricing must reflect the proposed solution in accordance with current open-market pricing for the period of performance identified in the Statement of Work. The Government will award to the responsible offeror using a Lowest Priced Technically Acceptable source selection process. The RFQ incorporates standard FAR clauses and Department of Commerce regulations, with Open Market order clauses and Terms and Conditions applying to the resulting purchase order.
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Text version
DEPARTMENT OF COMMERCE OAM-SSPO
REQUEST FOR QUOTATION – Table Mountain HVAC Services
REQUEST FOR QUOTATION:
Table Mountain HVAC Services
FOR
National Telecommunications and Information Administration (NTIA)
Institute for Telecommunications Sciences (ITS) Facilities
Table of Contents
1.0 General Instructions
2.0 Communications and Questions
3.0 Quotation Organization
3.1 Technical Contents
3.2 Price
4.0 Evaluation Factors
5.0 Provisions and Clauses Applicable To This Solicitation
Clauses Incorporated by Reference
6.0 Applicable Attachments
a. Statement of Work
1.0 General Instructions
This Request for Quotation (RFQ) will result in a Firm-Fixed-Price Purchase Order issued in accordance with Simplified Acquisition Procedures . Offers shall be submitted in electronic format to:
Agency Contact: Blen Gabriel (BGabriel@doc.gov)
Contracting Officer: Jacqueline Brown (JBrown4@doc.gov)
Quotations Due Date: Thursday 27AUG2026 at 3:00 PM EST
Wednesday 19AUG2026 at 3:00 PM EST Quotations are valid for 120 calendar days unless otherwise stipulated by the Offeror.
Hard copies will not be accepted.
In response to this RFQ, the Offeror shall prepare a detailed quotation for meeting all stated requirements and comply with the following limitations and characteristics:
• Do not include marketing materials
• Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins)
• Submission shall be provided in electronic format only
• Arial size 11 font or Times New Roman 12 font shall be used
• Offers shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, (or later) or in text searchable PDF format, as applicable.
• Quotations shall be limited to a total of 5 Pages the Technical Quotation and 3 Pages for the
Price Quotation. Quotations shall be subdivided into sections/electronic files as follows:
Section 1 Technical Quotation and Section 2 Price Quotation.
SITE VISIT: Participation in the site visit is mandatory for all Offerors. The site visit is scheduled for Wed 19AUG from 8:00AM – 2:00 PM MST at the NTIA Table Mountain Field Site: 8600 N 39th Street Longmont, CO 80503. Attendance is required to ensure a clear understanding of the project requirements and site conditions before submitting a quotation. Failure to attend will result in disqualification from the bidding process. Please send an email confirming attendance and the POC information to BGabriel@doc.gov, JBrown4@doc.gov, and RFreeman@ntia.gov.
2.0 Communications and Questions
Communications shall be conducted electronically by e-mail to the Agency Contact.
The due date for communications and questions concerning this RFQ is Monday 10AUG2026 at 11:00AM EST. Questions received after the cut-off date will generally NOT be considered.
mailto:BGabriel@doc.gov mailto:JBrown4@doc.gov mailto:BGabriel@doc.gov mailto:JBrown4@doc.gov mailto:RFreeman@ntia.gov
Any information given to one Offeror concerning this requirement will be furnished at the same time to other prospective Offerors, if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Offerors.
3.0 Quotation Organization
Quotation materials shall be organized as follows: Quotation shall identify the appropriate Technical (Part Numbers), Labor Categories (if applicable) and include the Total Price.
meet all the constraints set forth in the Statement of Work Submit electronic file(s) via the Directly via email to: bgabriel@doc.gov
3.1 Technical Contents
Conformance of the proposed items/services to the technical requirements set forth in the Statement of Work It shall indicate the firm’s capabilities and the means used to satisfy the requirements stated in the attached Statement of Work.
Technical - Offerors must submit a Technical Approach addressing their detailed understanding of the Scope of Work, the Specific tasks, and Equipment to be Serviced. Additionally, the offeror must address their understanding in sensitive environments requiring specialized operational considerations such as Radio Quiet Zones, to ensure optimal equipment performance and protection of critical government and scientific operations.
3.2 Price
The Offeror shall provide a price that reflects their proposed solution to the Government’s requirements.
The price to perform the work or deliver the specified product, shall be for a period of performance and/or delivery requirements as identified in the Statement of Work. The Offeror’s pricing shall be in accordance with its current Proposed Open-Market Pricing.
4.0 Evaluation Factors
The Government will issue a Firm-Fixed-Price Purchase Order resulting from this RFQ to the responsible Offeror using the Lowest Priced Technically Acceptable source selection process.
The following factors will be used to evaluate quotations.
(1) Technical
The Government will evaluate the Offeror’s technical approach and capability to meet the requirements of the Statement of Work addressing:
• The vendors understanding of the Scope of Work
• Specific Tasks
• Equipment to be services
• Address considerations working in Radion Quiet Zones to ensure optimal equipment pefromance and protection of critical government and scientific operations.
Quotations that failing to demonstrate compliance with material requirements may be rated Technically Unacceptable.
mailto:bgabriel@doc.gov
(2) Price.
Submit total offered pricing in accordance with the items identified in the Statement of Work and current Open Market Proposed Pricing.
5.0 Provisions and Clauses Applicable To This Solicitation
Clauses Incorporated by Reference
28.306 Insurance under fixed-price contracts (NOV 2025)
52.203-3 Gratuities (APR 1984) 52.204-8 Annual Representaitons and Certifications (JAN 2025) (DEVIATION FEB 2025) 52.215-1 Type of Contract (Deviation 2026-O0038) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-6 Notice of Total Small Business Set-Aside (Deviation Date) 52.222-5 Construction Wage Rate Requirements-Secondary Site of the Work (Deviation 2026-
O0038) 52.222-6 Construction Wage Rate Requirements (Deviation 2026-O0038) 52.249-10 Default (Fixed-Price Construction) (Apr 1984) 52.252-1 Solicitation Provisions Incorporated by Reference 1352.201-70 Contracting Officer's Authority (APR 2010) 1352.209-73 Compliance with the Laws (APR 2010) 1352.209-74 Organizational Conflict of Interest (APR 2010) 1352.213-70 Evaluation Utilizing Simplified Acquisition Procedures (APR 2010) 1352.246-70 Place of Acceptance (APR 2010) 1352.239-72 Security Requirements for Information Technology (APR 2010)
All Open Market Proposed Pricing ☐ Parent contract clauses shall apply to this order.
☒ Open Market order clauses, Terms and Conditions.
6.0 Applicable Attachments
a. Statement of Work
| 1.0 General Instructions |
| Do not include marketing materials |
| Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins) |
| Submission shall be provided in electronic format only |
| Arial size 11 font or Times New Roman 12 font shall be used |
| Offers shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, (or later) or in text searchable PDF format, as applicable. |
| Quotations shall be limited to a total of 5 Pages the Technical Quotation and 3 Pages for the Price Quotation. Quotations shall be subdivided into sections/electronic files as follows: Section 1 Technical Quotation and Section 2 Price Quotation. |
| 2.0 Communications and Questions |
| 3.0 Quotation Organization |
| 3.1 Technical Contents |
| 3.2 Price |
| 4.0 Evaluation Factors |
| 5.0 Provisions and Clauses Applicable To This Solicitation |
| Clauses Incorporated by Reference |
| 6.0 Applicable Attachments |
| a. Statement of Work |
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