Standby Generator Industrial Maintenance Service Agreement, USDA, ARS, MS State, Mississippi
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0853
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Mississippi 39759, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking a Standby Generator Industrial Maintenance Service Agreement for its Mississippi State location through solicitation number 1232SA25Q0853. The procurement covers comprehensive maintenance services for seven generators located at the R. W. Harned Building and Poultry Research Unit, including models from Cummins, Briggs & Stratton, Detroit Diesel, On Site Energy, and Generac. The contract objective is to ensure all standby generators remain operational and ready to provide power during utility failures, which is critical for ongoing research at the poultry research facilities. The contract will be awarded on a firm fixed price basis using the Lowest Price/Technically Acceptable evaluation criteria, with offerors required to demonstrate technical capability, maintain active SAM registration, and provide competitive pricing. Quotes are due September 18, 2025, and must include detailed pricing for the base year and four option years, along with company letterhead documentation and compliance with FAR 52.204-24 representations.
This opportunity is designated as a Total Small Business set-aside under NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance. The contract structure includes a base year from September 22, 2025 to September 21, 2026, followed by four consecutive option years extending through September 21, 2030, creating a potential five-year service agreement. The contractor must provide a maximum 2-hour response time for emergency services and submit a site-specific safety plan as part of their technical proposal. Performance will occur at two locations: Building #1, R. W. Harned Building at 150 Twelve Lane, MS State, MS 39762, and the USDA ARS Poultry Research Farm at 606 Spring Street, Starkville, MS 39759. The maintenance scope includes annual basic services and comprehensive full services every third year, covering system testing, oil and filter changes, coolant testing, electrical and control system checks, and component replacements.
Notice text
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0853 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 811310.
The USDA, Agricultural Research Service requires a Standby Generator Industrial Maintenance Service Agreement for the MS State, Mississippi location per the SOW. The Government intends to award a firm fixed price purchase order.
Quotes should include pricing as indicated below.
Base Year: 09/22/2025 – 09/21/2026 $______________________
Option Year One: 09/22/2026 – 09/21/2027 $______________________
Option Year Two: 09/22/2027 – 09/21/2028 $______________________
Option Year Three: 09/22/2028 – 09/21/2029 $______________________
Option Year Four: 09/22/2029 – 09/21/2030 $______________________
TOTAL $__________________
*Dates will be adjusted based on the initial award date.
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts, total price and valid for at least 60 days after receipt of quote; and 2) have an Active SAM.gov registration and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
The DELIVERY ADDRESS/ PLACE of PERFORMANCE is:
Building #1, R. W. Harned Building, USDA ARS MS State at 150 Twelve Lane, MS State, MS 39762 and USDA ARS Poultry research farm, 606 Spring Street, Starkville, MS 39759.
All amendments and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation by 12:00 p.m. CT, on or before September 18, 2025. Quotations are to be sent via email to Shalunda Mix at shalunda.mix@usda.gov. Reference the Solicitation # and Project Title in the subject line when emailing quote.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Standby Generator Industrial Maintenance Service Agreement, USDA, ARS, MS State, Mississippi | Award Notice | |
| This notice | Solicitation |
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