Amendment 3 - Spangdahlem AB, Conference Room SVTC

The Department of the Air Force United States Air Forces in Europe - Air Forces Africa seeks engineering, furnishing, installation, and testing of a Secure Video Teleconference suite for Building 23, Room 233 at Spangdahlem Air Base, Germany, with proposals due May 11, 2026 at 1600 CEST and questions due April 21, 2026. Amendment 3, posted May 5, 2026, added the most recent Q&A attachment without extending the deadline. This is a full and open competition with no set-aside, valued at or below the Simplified Acquisition Threshold of $350,000.

Place of performance is Spangdahlem Air Base, Germany, with FOB Destination delivery. The system must support dual NIPRNET and SIPRNET operations with dual 98-inch NEC displays, automatic speaker-tracking cameras, four mandatory control touch panels (at conference table, podium, control desk, and outside door), Microsoft Teams integration via BYOD capability registered to Expressway-C, multi-zone clocks, confidence monitor with slide control, and a 42RU lockable equipment cabinet with 3kVA UPS. All codecs must be listed on DISA and JITC APLs and support H.323, IPv4, IPv6, and SIP protocols with AES 128 and AES-256 encryption. NIPR cabling (24-port CAT 7) and SIPR cabling (12-port CAT 7) require specific installation heights and termination on CAT 6A modular jack patch panels. USB slide control functionality must utilize NIAP PP4.0 approved secure KVM/Peripheral isolation switches to prevent cross-domain data leakage. No security clearance is required; foreign nationals must be from NATO countries. CMMC Level 2 certification is not required.

Contract period of performance is ninety days from award. The solicitation comprises three CLINs: Video and Audio Systems (CLIN 0001), Labor and Installation including travel (CLIN 0002), and Training (CLIN 0003), all priced firm-fixed-price on a job basis. Training deliverables include one 2–4 hour user session for up to ten site staff and one advanced maintainer session for up to ten personnel, plus laminated Quick Reference Guide and comprehensive Administrator's Binder. The contractor must provide 24-month hardware and software warranty followed by 3-year post-acceptance warranty (excluding Cisco equipment), remote on-call support with 4-business-hour response time, and on-site support within 72 business hours. Award will be made on best-value tradeoff basis considering price, technical capability, and past performance (up to three contracts completed within three years). The NAICS code is 334310, Audio and Video Equipment Manufacturing. Anticipated award date is May 30, 2026.