SPANGDAHLEM AB WING CONFRENCE SVTC Q and A.pdf
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- Solicitation number
- FA560626QA025
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This document is a Questions and Answers (Q&A) record from a site visit conference at Spangdahlem Air Base Wing regarding a conference room audiovisual (AV) system solicitation.
The Q&A addresses technical requirements for an AV over IP solution in a conference room. Four control touch panels are mandatory, to be located at the conference room table, podium, controller's desk, and outside the room by the door. Bring-Your-Own-Device (BYOD) access requires dedicated USB-C cables for NIPR at all three locations (conference room table, podium, and control room desk) and SIPR only at the control room desk. HDMI inputs must be dedicated cables with NIPR inputs required at the meeting room table, podium, and control desk, while SIPR HDMI input is required only at the control desk; the multi-zone clock also requires an HDMI input. Microsoft Teams integration will be supported through BYOD capability, with devices registered to Expressway-C rather than CUCM infrastructure. A confidence monitor at the front of the conference room table must have the capability to control slides being presented. Additional clarifications confirm that no security clearance is required for the work, foreign nationals from NATO countries are authorized to perform the work, and CMMC Level 2 certification is not required. The government will connect the codec to the SIPR network and coordinate with USAFE VOC.
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SPANGDAHLEM AB WING CONFRENCE SVTC Q&A
1. Control Panels
a. Background: The Site Survey identified one Touch Panel on the table and one on the controller’s desk in the control room, the RFP doc required four panels.
b. Question: Can we provide two panels as discussed onsite? Or is Four Mandatory?
c. Anwser: Four is mandatory. These will be: the conference room table, the podium, the controller’s desk and outside of the room (by the door).
2. BYOD Access
a. Background: During the Survey the following BYOD access locations were identified
i. NIPR on the meeting room table at the confidence monitor location
ii. NIPR on the control room desk
iii. SIPR on the control room desk only
b. Question: Can the AV over IP solution use the Same USB-C cable for SIPR and NIPR BYOD meetings or do you need dedicated USB-C cables with two USB-C inputs on the table (SIPR and NIPR), two USB-C inputs on the podium (SIPR and NIPR) and two USB-C inputs on the control desk (SIPR and NIPR)? Dedicated USB-C cables. While NIPR is required at all locations (conference room table, podium, and control room desk), SIPR is only required at control room desk only. Confidence monitor is required at front of conference room table with capability to control slides being presented.
3. Microsoft Teams Integration
a. Question: Can you please advise if the USAF has Microsoft teams CVI implemented into their infrastructure environment or will the BYOD capability suffice? BYOD capability will suffice.
b. Anwser: This will allow users to bring their own devices and utilize Teams on it.
c. Question: Please advise if the Cisco Codec’s registered to the USAF CUCM infrastructure has Webex Edge for Devices configured? (Webex Edge for Devices keeps the device registered to CUCM for call control, but adds a secure cloud connection to Webex for advanced features like WebRTC Teams join).
d. Anwser: It is not registered to a cisco unified call manager (CUCM) it is registered to expressway-c. USAFE I does not use Webex Edge for devices.
e. Question: Devices registered to the USAF CUCM infrastructure do not support Microsoft Teams via WebRTC Direct Guest Join (from Cisco RoomOS mode). The Codec will need to be cloud registered and on software version 11.11 or newer.
f. Anwser: I am not sure what the question is. USAFE VOC does not use CUCM and uses expressway-c.
4. Video switching
a. Display Multiple video sources on a single screen.
i. Question: Please provide the use case for this solution.
ii. Anwser: the use case is to simultaneously see the audience on the other side of the call and the slides. I wasn’t sure if we would have two displays or one display. Now that there are two displays, this is less of a requirement.
b. Question: HDMI Ingests – SIPR HDMI inputs are not needed at the meeting room table or the podium.
c. Anwser: SIPR HDMI input is only needed at the Control Desk. NIPR HDMI inputs are needed at the meeting room table, the podium, and the control desk. The multi-zone clock also requires a HDMI input.
i. HDMI input on the meeting room table (NIPR)
ii. HDMI input on the meeting room table (SIPR)
iii. HDMI input on the podium (NIPR)
iv. HDMI input on the podium (SIPR)
v. HDMI input on the control desk (NIPR)
vi. HDMI input on the control desk (SIPR)
vii. Multi-Zone Clock
d. Question: Can the AV over IP solution use the Same HDMI cable for SIPR and NIPR meeting content ingest, or do you need dedicated HDMI cables with two HDMI inputs on the table (SIPR and NIPR), two HDMI inputs on the podium (SIPR and NIPR) and two HDMI inputs on the control desk (SIPR and NIPR).
e. Anwser: Dedicated HDMI cables. However, SIPR HDMI input is only required at the control desk, see 4.b. above.
5. Question: Please confirm that security clearances are required to perform this work.
a. Answer: No security clearance is required. The government can connect the CODEC to the SIPR network and will work with the USAFE VOC.
6. Question: Please confirm that foreign nationals are not authorized to perform this work.
a. Anwser: Foreign nationals are authorized to perform this work if they are from a NATO country.
7. Question: Please confirm that Cybersecurity Maturity Model Certification (CMMC) Level 2 is required in accordance with DFARS 252.204-7021.
a. Anwser: Cybersecurity Maturity Model Certification (CMMC) Level 2 is not required.
File details come from the government source that posted it. Updated .