Space Summit 2027

The Department of State seeks event logistics and operational implementation services for the SPACE Summit 2027 in Sharjah, United Arab Emirates, with quotations due September 15, 2026 at 3:00 PM UAE time. This is a firm fixed-price procurement with award to the lowest-priced, acceptable, responsible offeror.

Place of performance is Sharjah, UAE. The contractor will arrange accommodation for up to 25 funded participants and eight facilitators at a four-star hotel for three nights; secure economy-class airfare for travelers from MENA countries and up to two U.S.-based participants (not exceeding 25 total funded airfares); arrange all local transportation including airport transfers and daily shuttles; coordinate catering for coffee breaks, working meals, and a gala dinner for approximately 65 guests; provide audiovisual and technical production support; print event materials including agendas, badges, and signage; and manage overall on-site operations. The scope excludes speaker and participant selection, business-class airfare, project team per diem beyond approved quantities, material changes without U.S. Mission approval, alcohol, and speaker honoraria exceeding $120 per day per speaker. VAT is priced as a separate 5% line item.

The prime contractor must maintain an established UAE business with permanent address and telephone listing and provide general liability insurance. Travel insurance is required for all international travelers. Offerors must submit three years of audited financial statements, NDAA 889 compliance certification, SF-1449, detailed pricing proposals, representations and certifications, work plans, quality assurance plans, and evidence of prior relevant experience with references. Submissions must be in English and submitted electronically to DubaiGSOProcurement@state.gov in MS-Word, MS-Excel, or PDF format with individual file sizes not exceeding 30MB. A pre-proposal conference is scheduled for September 3, 2026 at 11:00 AM UAE time at U.S. Consulate, Bur Dubai. Questions are due September 7, 2026 at 3:00 PM UAE time. The NAICS code is 561920, Convention and Trade Show Organizers; PSC is R708, Support–Management: Public Relations.