SF30 19TC1226Q0010 Questions and Answers Sheet.pdf

AMENDMENT OF SOLICITAION

1. CONTRACT ID CODE

PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

09 September 2026

4. REQUISITION/PURCHASE REQ. NO.

PR16224997

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

19TC12 7. ADMINISTERED BY (If other than Item 6) CODE

U.S. Consulate, DUBAI United Arab Emirates

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19TC1226Q0010

9b. DATED (SEE ITEM 11) 25 August 2026

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICTATIONS

[ X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ X] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

X D. OTHER (Specify type of modification and authority): Questions and Answers Sheet

E. IMPORTANT: Contractor [] is not, [X] is required to sign this document and return _soft__ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide responses to the questions received (see attachment on Q&A).

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Edward Ramsey

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

U.S. Consulate General

Dubai - UAE

Date : September 9, 2026

Subject : Combined Questions and Answers Sheet for RFQ # 19TC1226Q0010 PD SPACE Summit in Sharjah, UAE, U.S Consulate, Dubai.

This document provides answers to questions received regarding the solicitation # 19TC1226Q0010. The responses are intended to clarify the solicitation requirements and provide additional information to potential offerors.

Question:

Please clarify which services you would like us to include in our proposal? Based on the RFQ, we understand that the required support may include

• Hotel accommodation

• Air ticket, Airport transfers and local transportation

• Visa assistance, where required

• Gala dinner arrangements in Dubai

• Registration and attendance management

• Printing, signage and event branding

• Catering during the summit two days

As the RFQ indicates that the U.S. Mission will work on securing the venue and that speaker/participant selection is excluded from the contractor's scope, kindly confirm whether we should only prepare the above services, based on the quantities mentioned in the RFQ.

Answer:

The Statement of Work, included with RFQ Number 19TC1226Q0010, contains all applicable requirements

Question:

Please advise if you would like us to prepare any additional services, proposals, or cost options beyond the RFQ requirements.

Answer:

The Statement of Work, included with RFQ Number 19TC1226Q0010, contains all applicable requirements

Question:

Please confirm the intended payment mechanism for airfare, hotel, transport and other third-party supplier charges? Specifically, are these costs paid directly or prepaid by the Government, charged to a Government/client payment method at booking, or paid by the contractor first and reimbursed after invoice under standard payment terms?

Answer:

This is a firm-fixed-price contract. The Government shall pay the contractor for all required services IAW RFQ Number 19TC1226Q0010. Payment shall be made to the contractor promptly upon receipt and acceptance of services. Advance payment is not authorized.

Question:

Can X Company bid as the prime contractor while using a qualified UAE-based subcontractor to perform the local event-management and operational requirements?

Yes, see more details under Section 3 – Solicitation Provisions, A.2.2: The prime contractor and subcontractor must operate an established business with a permanent address and telephone listing in the UAE.

Question:

Section 3 requires evidence that the offeror/quoter operates an established business with a permanent address and telephone listing in the UAE. Can this requirement be satisfied through our UAE subcontractor, provided the subcontractor has an established UAE office and all required UAE licenses and permits, while X company remains the prime contractor and fully responsible to the Government?

See Section 3 – Solicitation Provisions, A.2.2: The prime contractor must operate an established business with a permanent address and telephone listing in the UAE.

Question:

May X Company rely on the UAE subcontractor's relevant past performance, local personnel, equipment/resources, licenses, and event-management experience as part of demonstrating the team's capability to perform the requirement?

Yes, they can be included. However, the prime contractor needs to demonstrate their capability to receive an award of the contract.

Question:

The solicitation requests three years of audited financial statements. If a prime contractor has been operating for less than three years, may it provide all available financial statements together with evidence of financial capability and, where applicable, supporting financial information from its subcontractor?

Yes, they can be included. However, the prime contractor needs to demonstrate their capability to receive an award of the contract.

Question:

Is there any minimum percentage of the work that must be performed directly by the prime contractor, or may the prime subcontract a substantial portion of the local UAE event logistics while retaining overall contract management and responsibility?

There isn’t any minimum percentage of the work to be performed by the prime contractor.

Question:

Regarding the general liability insurance requirement, must the insurance policy be held directly by the prime contractor, or may local operational activities be covered under the UAE subcontractor's applicable insurance policies?

The proposal must include general liability insurance from the prime contractor to cover any claims that may arise during the performance of the contract.

Question:

Is travel insurance required for international travel?

Yes. Bidders should budget for travel insurance for all international travelers.