Sources Sought - Department of Veterans Affairs (VA), Office of Information and Technology (OI&T) Above and Below Raised Floor Cleaning AITC, CRRC, HITC, and PITC
Closed Special Notice Posted
- Agency
-
VA Strategic Acquisition Center Frederick
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- Austin, Texas, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Office of Information and Technology (OI&T), through the Strategic Acquisition Center - Frederick, has issued a Sources Sought Special Notice for above and below raised floor cleaning services at four VA Information Technology Centers located in Austin, TX; Martinsburg, WV; Hines, IL; and Philadelphia, PA. This is market research conducted in accordance with FAR Part 10 and is not an actual solicitation. The government is seeking qualified vendors capable of providing semi-annual and annual cleaning services in active, mission-critical data center environments while maintaining strict compliance with federal security requirements and without disrupting ongoing operations. The notice will help the government determine appropriate acquisition strategies, assess small business participation opportunities, establish contract type, and develop evaluation methodologies for a future formal solicitation.
Interested contractors must submit responses by March 5, 2026, including a one-page cover sheet with company information and SAM registration details, plus a capabilities statement not exceeding 10 pages addressing past performance in data center cleaning, raised floor methodologies, HEPA/ULPA filtration capabilities, subfloor deep cleaning experience, technician qualifications, and experience in federally secured facilities. Contractors must demonstrate the ability to perform specialized cleaning using triple filtration micro-stat vacuums and ULPA filtration vacuums while adhering to stringent security protocols, including background clearances and security training. The work encompasses cleaning of raised access flooring systems, subfloor plenums, static dissipative flooring, LAN closets, telecom rooms, mechanical rooms, and hot aisle containment systems, with cleaning schedules varying by location from annual to semi-annual services. The contract may potentially be set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB), and submissions should include recommendations for appropriate contract type and NAICS codes. Responses should be emailed to Brandi Luna (Brandi.Luna@va.gov) and Brian Tedesco (brian.tedesco@va.gov), with no government reimbursement available for submission costs.
Notice text
The U.S. Department of Veterans Affairs, Office of Information & Technology (OI&T), is conducting market research to identify qualified vendors capable of providing above and below raised floor cleaning services in active, mission-critical data center environments.
Services will be required at multiple VA Information Technology Center locations in Austin, TX; Martinsburg, WV; Hines, IL; and Philadelphia, PA. The requirement includes semi-annual and annual cleaning of raised access flooring systems, subfloor plenums, static dissipative (ESD) flooring, LAN closets, telecom rooms, mechanical rooms, and hot aisle containment systems. Work must be performed using HEPA/ULPA-filtered vacuum equipment and anti-static cleaning solutions and must not disrupt ongoing data center operations.
The Government seeks contractors with demonstrated experience in critical environment/data center cleaning and the ability to comply with federal security and background investigation requirements.
This notice is for market research purposes only in accordance with FAR Part 10. This is not a solicitation. The Government will use responses to determine appropiate acquisition strategy, small business participation, contract type and evaluation methodology.
No reimbursement will be made for information submitted.
Please see the attached documents:
1) OIT Computer Room Cleaning RFI
2) RFI Inquiry Form
3) OIT Computer Room Cleaning Draft PWS.
Files
| File | Type | Posted |
|---|---|---|
| RFI Inquiry Form.xlsx | XLSX spreadsheet | |
| OIT Computer Room Cleaning Draft PWS.pdf | ||
| OIT Computer Room Cleaning RFI.pdf |
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