J079--Housekeeping Equipment Maintenance
Open Pre-Solicitation Posted
- Solicitation number
- 36C26127Q0152
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- VA Palo Alto Health Care System (Palo Alto Campus, Menlo Park, and Livermore) Palo Alto CA 94304, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 21 is seeking capability information from contractors for preventive and corrective maintenance of EMS floor housekeeping equipment ahead of any solicitation, with responses due November 12, 2026 at 4:00 PM Pacific Time. The notice uses no set-aside, and no solicitation is currently available. VA Palo Alto Healthcare System is the requiring activity, and the VA Network Contracting Office in Las Vegas is the contracting office. Work is performed at the Palo Alto, Menlo Park, and Livermore, California campuses, with all work occurring at each campus for two days per month. The notice lists 8 hours monthly each at Palo Alto and Menlo Park, 8 hours monthly at Livermore, and 2 hours monthly for documentation, but states a 42-hour monthly total that these allocations do not reach. Services include scheduled preventive maintenance per manufacturer and OEM guidelines and corrective maintenance for malfunctions found during inspection or reported by facility staff. Deliverables include a Preventive Maintenance Plan with equipment-specific checklists, service reports within 10 business days of each visit, Life Expectancy Reports, and a Quality Control Program. Contractors attend monthly performance and quality control meetings. Respondents must be registered in SAM with a current ORCA on file. Responses must include business size classification, socio-economic status, certifications, similar-project experience with contract numbers or descriptions, and any existing contract vehicles from which services may be ordered. The NAICS 811310 size standard is $12.5 million. Questions go to Contracting Officer Jill Williams at jill.williams@va.gov.
Notice text
Sources Sought Notice
Sources Sought Notice
Page 3 of 3
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, size standard is $12.5M.
Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM.
DESCRIPTION OF WORK
1. General
1.1 Description of Services: The VA Palo Alto Healthcare System (VAPAHCS) requires Preventive Maintenance Services for all EMS floor housekeeping equipment at its Palo Alto, Menlo Park, and Livermore Campuses. The contractor shall deliver the following services for the EMS floor housekeeping equipment:
Preventive Maintenance Services (Scheduled): Per manufacturer and OEM guidelines, preventive maintenance will follow a schedule based on equipment type, age, usage, and manufacturer recommendations to ensure optimum function and lifespan. Preventive maintenance activities may include, but are not limited to cleaning, lubrication, oil changes, adjustments, detailed inspections, replacement of parts, and other necessary manufacturer-recommended actions, all designed to minimize equipment downtime and avoid unexpected failures.
Corrective Maintenance: Address and resolve equipment malfunctions detected during preventive inspections or reported by facility staff.
The Government requests that interested parties provide the following capability information to the Contract Specialist, Jill Williams by e-mail at jill.williams@va.gov by 16:00 (4:00pm) PST 11/12/2026:
(a) Business Size (Large/Small)
(b) Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.)
(c) SAM record
(d) Ability and experience with similar projects, preferably including Contract numbers or a description of work performed aligned with the needs of this requirement.
(e) Any existing contract vehicle the services may be ordered from (if applicable)
The Government will use this information when determining its business type decision.
This Sources Sought is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
See attached document: Performance Work Statement
Files
| File | Type | Posted |
|---|---|---|
| Performance Work Statement.docx | DOCX document | |
| 36C26127Q0152.docx | DOCX document |
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