OIT Computer Room Cleaning RFI.pdf

DESCRIPTION

The U.S. Department of Veteran Affairs (VA) is seeking information and sources capable of providing the services described below. The purpose of this notice is to gather capabilities and market information pertinent to acquisition planning. The responses to this Sources Sought notice will contribute to determining the method of procurement and identify parties having an interest in and the resources to support this requirement.

THERE IS NO SOLICITATION AT THIS TIME

This Sources Sought does not constitute a request for quotes. Submission of any information in response to this Sources Sought notice is purely voluntary. The Government assumes no financial responsibility for any costs incurred.

DESCRIPTION OF REQUIREMENT

The Department of Veterans Affairs (VA), Strategic Acquisition Center – Frederick (SAC-F), Office of

Information and Technology (OI&T) has a requirement for above and below raised floor cleaning for the

Austin, Philadelphia, Hines, and Martinsburg Information Technology Centers (AITC, PITC, HITC, and

CRRC).

This requirement will provide above and below raised floor cleaning at multiple sites for OIT. The methods of cleaning significantly impact the sophisticated equipment/systems that occupy the areas. The must use highly specified equipment in order to ensure the data centers remain unaffected by any dust or particles during cleaning. The cleaning requires the use of triple filtration micro stat vacuums, which are

99.5% efficient to .3 microns and U.L.P.A. filtration vacuums, which are 99.99% efficient to .12 microns, and only disposable dust wipes can be used on non-equipment during the cleaning.

Austin Information Technology Center (AITC) Austin, TX. - Complete above and below raised floor semi-annual cleaning in: Room 134 (Computer Room), Room 140 (Computer Room), Room 147 (IT

Tape Storage), Room 121X (Security Office & Monitoring Room), Room 156 (PBX); as well as tiled flooring in: Room 160A (UPS Room), Room 160B (Generator Room), Room 160C (Battery Room), Room 160D (Switchgear Room).

• Computer Rooms 134, 140, and 147* contain ~30,000.00 square feet of raised floor tiles for computer room data operations, associated tape storage support equipment, and

*Herman Miller modular furniture systems

• Telecom Room 121X contains ~700 sq. ft. of raised floor tiles.

• Telecom Room 156 contains ~885 sq. ft. of raised floor tiles.

• Mechanical Rooms 160A, 160B, 160C, 160D, and 160E ~ 6,477 sq. ft. of tiled floor around energized electrical equipment.

* Rm. 140 contains ~ 2,200 sq. ft. of office space on raised floor tiles with carpet installed on the raised floor tiles)

Capital Region Readiness Center (CRRC) Martinsburg, WV. - Complete above and below raised floor semi-annual cleaning in LAN closest Rm. 112, 172, & 209, Rm. 131 (Integration room), Rm. 221

(Data Center), Rm. 222 (Demarc room), including space occupied by equipment, (no under floor), and the under raised floor spaces located in rooms 219 and 220 square feet).

• LAN closets Rm. 112, 172, & 209 contain ~675 sq. ft. of solid floor.

• Rm. 131 contains ~300 sq. ft. of solid floor.

• Rm. 219 contains ~500 sq. ft. of raised floor tiles.

• Rm. 220 contains ~500 sq. ft. of raised floor tiles.

• Rm. 221 contains ~9,600 sq. ft. of raised floor tiles.

• Rm. 222 contains ~225 sq. ft. of solid floor.

Sources Sought Notice

Hines Information Technology Center (HITC) Chicago, IL. - Complete above and below raised floor semi-annual cleaning in Rm. 100 (Data Center)

• Rm. 100 contains ~14,800 sq. ft. of raised flooring.

Philadelphia Information Technology Center (PITC) Philadelphia, PA. - Complete above and below raised floor semi-annual cleaning occurring twice per year in the Data Center’s Computer Room.

• Computer Room contains ~16,815 sq. ft. of raised flooring increases to 25,000 sq. ft. for OY’s 3 and 4.

Please see the attached Performance Work Statement (PWS).

SUBMISSION INSTRUCTIONS:

If your organization is capable of providing these services, please respond to this Sources Sought as follows:

A. Cover Sheet (1 page)

1. Organization name, address, SAM Unique Entity Identifier (UIE) number, and website.

2. Primary point of contact, including an e-mail address and phone number.

3. Company size status as listed in SAM under NAICS 561210 - Facilities Support Services. State if your company is also verified as a Service-Disabled Veteran Owned Small Business (SDVOSB) or a Veteran Owned Small Business (VOSB) in the Small Business Administration’s (SBA)

Veteran Small Business Certification (VetCert) database. State if your company is a Service-

Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business, 8(a) Small Business, Small Disadvantaged Business (SDB), Women-Owned

Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business

(EDWOSB), HUBZone Small Business, or Large Business.

4. If these services are available on your company’s GSA contract, provide the GSA contract number, schedule, and SIN category; for a NASA SEWP contract, provide the NASA SEWP contract number.

B. Capabilities Statement and Market Information (no more than 10 pages)

1. If this contract were an SDVOSB set aside, can your SDVOSB comply with VAAR Clause 852.219-

75, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and

Construction?

2. Please provide examples of contracts performance within the last five (5) years involving the following: 1) Above and below raised floor cleaning in active data centers; 2) Static Dissipative

(ESD) Flooring Maintenance; 3) Subfloor plenum cleaning; 4) Hot aisle containment cleaning; and

5) Cleaning around energized electrical equipment. Please include contract number, agency/customer, period of performance, square footage services, and a brief description of services performed.

3. Describe you firm’s methodology for raised floor tile removal and replacement, procedures to prevent disruption to static pressure and airflow, ESD mitigation approach, quality control process, equipment utilized (including filtration specifications), and anti-static cleaning products utilized.

4. Confirm your firm’s ability to use HEPA/ULPA filtered vacuum systems, perform subfloor deep cleaning, and restore and buff static dissipative flooring.

5. Can your firm provide certified data center engineer assessment documentation?

6. Describe/provide qualifications of supervisory personnel.

Sources Sought Notice

7. Describe technician training related to critical environment cleaning.

8. Describe your experience working in federally secured facilities.

9. Confirm your firm’s ability to support services at multiple locations to include Austin, TX;

Martinsburg, WV; Hines, IL; and Philadelphia, PA. Indicate whether your firm has local staff, regional offices, or intends to subcontract.

10. What key questions do you need to see answered in a future PWS before you decide to respond to the solicitation?

11. What processes do you have in place to submit a timely and quality quote?

12. Would you be interested in submitting a proposal for this work?

13. This contract is currently a FFP contract. Would you recommend a different contract type? What

CLIN structure would you recommend for these services?

14. Would you propose other NAICS for these services?

15. Please provide detailed experience that is similar in scope to this requirement.

16. Please provide any other feedback or suggestions that you deem appropriate.

If you have any questions related to this Request for Information package and its contents, please utilize the attached RFI Inquiry Form. Please ensure to fill in the applicable information for each inquiry, as needed.

Submissions must be emailed to Brandi Luna (Brandi.Luna@va.gov) and Brian Tedesco

(brian.tedesco@va.gov) by the date/time listed in the posting.