Solicitation - Replacement of Chillers, Bldg. 8280, Baumholder, Germany

The U.S. Army 409th Contracting Support Brigade seeks replacement of two chillers at Training Center Building 8280 in Baumholder, Germany, via a two-step sealed bidding procurement with Step One technical proposals due September 10, 2026 at 1500 hours CEST. Amendment 01, posted September 3, extended the deadline from August 31 and simplified Evaluation Factor 3 submission requirements.

Place of performance is Baumholder, Germany (postal code 55774). This is a single-award, firm fixed price contract. Delivery is required 235 calendar days after notice to proceed.

Step One requires technical proposals only (no pricing) addressing method of accomplishment with detailed hydraulic scheme and installation plan; a progress schedule covering demolition, rigging, installation, distributed control system (DDC) integration, and commissioning; and supporting documentation including three German Trade Register certificates (Handwerksrolle) for electrical, plumbing/heating, and refrigeration/AC trades, plus four personnel and company qualification certificates covering skilled electricians, welders, refrigeration/AC technicians, and F-Gas certifications under EU Regulation 2024/573. Proposals must be in English, PDF format, with no pricing. Offerors with acceptable technical proposals advance to Step Two, where an Invitation for Bid will be issued and award will go to the responsible bidder with the lowest overall price in Euros.

The scope includes dismantling two existing chillers; installing two new air-cooled chillers with heat pump functionality (minimum 95 kW cooling capacity), integrated water pumps, inverter-controlled compressors, low-GWP refrigerant, and BACnet IP or Modbus interfaces; delivering and installing two 1,000-liter insulated buffer tanks; replacing outdoor air/fresh air fans with variable-frequency drive motors; installing plate heat exchanger and hydraulic systems; replacing expansion tanks, safety valves, and makeup water systems with water softening; installing a refrigerant detection system with six sensors; and replacing the DDC with a Schneider Electric EcoStruxure or Kieback & Peter system integrated into the existing building management system in Building 8164. The contractor must be an approved installation company with certified subcontractors for refrigeration, controls, and welding work. All equipment must be labeled in German and English, and all applicable German DIN standards must be met.

Contractor bears full responsibility for chiller selection, sizing, design deliverables, as-built documentation, structural modifications if existing concrete bases are incompatible, ductwork modifications if required by new equipment, and all import duties. The government has not provided existing as-built drawings, electrical panel details, control wiring diagrams, or electrical load data. Liquidated damages will not be applied. All contractor employees must complete AT Level I awareness training, iWATCH training, and OPSEC Level I training within 30 calendar days of award, with annual OPSEC refresher training required thereafter. Offerors must maintain active SAM registration and comply with FAR representations and certifications.

NAICS 561210, Facilities Support Services; PSC Z2AA, Repair or Alteration of Office Buildings. Contracting Officer: Daniel Will (daniel.h.will.civ@army.mil); Contract Specialist: Cara Borowski (cara.l.borowski2.civ@army.mil).