Attachment 03_Site Visit QA Chillers 25JUNE (F).xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- W564KV-26-B-A002
About this file
This is a Questions and Answers document from a site visit addressing contractor inquiries regarding the replacement of chillers at Training Center Building #8280 in Baumholder, Germany (Project GDP-B0683-6P). The document clarifies key contractual and technical requirements across 15 question-answer pairs covering scope, responsibilities, and cost allocation.
The Q&A clarifies that liquidated damages will not be used; site access requirements will be detailed in the SF 1442 solicitation document (Step Two); contractors must obtain German business certificates (Handelsregister) and are responsible for all local permits and associated costs. Regarding financial obligations, contractors may elect not to include VAT in Step 2 pricing by completing FAR Clause 252.229-7001; import duties are the contractor's responsibility to determine and incorporate into bid pricing, with no government assistance provided for duty exemption. No country-of-origin restrictions are specified beyond standard FAR clauses, though contractors must adhere to project-specific vendor requirements. The contractor bears full design responsibility for chiller selection and sizing per SOW specifications, including deliverables A04 (design) and A06 (as-built documentation). Regarding existing infrastructure, no updated MEP drawings are available; contractors must determine compatibility of existing concrete bases and duct sizes with new equipment and incorporate any necessary structural or ductwork modifications into costs. Control wiring diagrams and electrical load data are not available. Salvageable materials and removal procedures are addressed in SOW Section B.0001, and electrical panel requirements are specified in SOW Sections A1.03 and B.0003.
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Sheet1 Q&A Project GDP-B0683-6P, Replace Chiller, Training Center #8280, BMC
| Number | Question | Answer |
| 1 | Please confirm if there is any Liquitated Damages for this project. | Liquidated damages clauses will not be used for this requirement |
| 2 | Please confirm if any vetting procedures will be applied ? Please confirm the site access requirements. | Site access requirements are described in the SOW, and will be fully noted in the SF 1442 solicitation (2nd step document). A previous example of an SF 1442 can be provided upon request. |
| 3 | Is there any requirement for the local permits? Please clarify what local permits the Contractor will be responsible to apply for and pay for, and whether or not the Bidders should include these permit fees in their price proposal. | See handout / solicitation. We require certificates for doing busines in Germany (Handelsregister). |
| 4 | VAT; Please clarify if the Contractor will be required to include VAT on its monthly invoices to the U.S. Government, and whether or not the Bidders should include this VAT in their price proposal. | Bidders may choose not to include VAT in their pricing in Step 2, if they fill FAR Clause 252.229-7001 Tax Relief, contained in the SF 1442 solicitation document |
| 5 | Import Duties; Please clarify if the Contractor will be required to pay import duties on all materials and construction equipment imported for use on the project, and whether or not the Bidders should include this cost in their price proposal. | It is the responsibility of the contractor to determine if any import duties will apply to the materials and equipment they intend to purchase for the project and incorporate those costs into their bid price. See SF 1442 document |
| 6 | Please clarify if USG will assist with import duty exemption processing for imported materials. | The U.S. Government will not assist with import duty exemption for imported materials for this project. See SF 1442 document |
| 7 | Is there any requirement with the origin of any product that will be utilized for the project? Is there any restricted country of origin ? Please clarify. | See clauses, contractor responsibility to adhere with clasues associated with project that direct vendors which brands/countries are not acceptable. See SF 1442 document |
| 8 | Will the contractor be responsible for the configuration and/or selection of the new chillers? What will be the design responsibilities of contractor? | Yes, it is the contractor's responsibility to select the brand and size of the chillers that fit the specifications outlined in the SOW. This information should be clearly accounted for in the contractor's Technical Proposal. |
SOW Deliverable A04 is a part of the design. SOW Deliverable A06 are Revision documents (or As-Builds) which are prepared after the work is completed and include, among other things, a list of everything that was installed or built.
| 9 | Please list all salvageable materials in the MEP room to be demolished. Also, please clarify who will be responsible for removing the existing items? Will the existing chillers remain property of the Government? If so, where will the existing items be storaged? Is it contractors responsibility to remove the items and store them in the requested location? | See SOW B. 0001 |
| 10 | Can you please provide details of existing features? Is there updated drawings of the MEP room such as architectural, mechanical and electrical? | No, details of exhisting features and documents are not available. |
| 11 | Please advise if the smoke vents, roof hatches, and other mechanical equipment and penetrations on the roof are required to meet any FE/BR or blast protection requirements. | There are no smoke vents, roof hatches or penetrations on the roof. There are no points of contact with the roof in this project. |
| 12 | Please clarify the brand name of electrical panel board manufacturers. Is there any requirement for the upgrading or changing the electrical panel? | Current panel board manufacturers is unkown. Please read SOW section A1.03 (second-to-last bullet point, page 4) and section B. 0001 (last bullet point, page 15) and also read section B. 0003 complete (starting page 20) |
| 13 | It seems that there are concrete piers/bases for the existing chillers. Can you please provide details and dimensions of the existing piers? What if the existing piers does not fit the new chiller dimensions? Should the contractor consider structural cost of the structural revisions? | Yes, if the existing concrete bases aren't compatible with the new equipment, the contractor must factor that into the costs. |
| 14 | Can you please provide the existing duct size connecting to the existing chillers? If the new chiller requires different duct size, should the contractor consider the cost of the revision? (It is assumed that the ducts and channels will remain in the same conditions) | No, this could have been determined during the site visit. See SOW B. 0001 and 0002. Yes, if the new chiller requires a different duct size, it should factor into the cost. |
| 15 | To prepare our quotation, we still need the existing I&C/control wiring diagram (MSR as-built circuit diagram) as well as the electrical load/consumer data | Unfortunately neither document is available. |
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