Solicitation Handout_GDP-B0683-6P Replace Chiller Training Center 8280.pdf

C3 Partnering (Customer, Contracting, Commerce)

TWO STEP SEALED BIDDING

Baumholder Military Community

Solicitation Handout (Step One):

GDP-B0683-6P Replace Chillers Training Center #8280

TWO-STEP SEALED BIDDING PROCEDURES

This solicitation and resulting contract are utilizing a Two-Step Sealed Bidding procurement method as described in RFO FAR Part 14.211. This document is Step One, which is a request for technical proposals only. Offerors determined to be acceptable in Step One will be notified of Step Two via receipt of the Invitation for Bid (IFB) solicitation document.

The two-step procedure is a combination of competitive procedures designed to obtain the benefits of sealed bidding while ensuring only technically acceptable firms participate in the priced sealed bid. The process allows for prospective bidders to participate in Step One, technical proposal submission and for the Government to conduct a technical evaluation. Step One ensures that only technically acceptable contractors participate in Step Two of the sealed bid process.

The submission requirements of Step One, Request for Technical Proposal, shall not include any prices or pricing information. Under the procedures of RFO FAR Subpart 14.211, Step One consists of the request for submission, evaluation and (if necessary) discussion of a technical proposal.

Bidders are welcome and encouraged to submit multiple proposals (see RFO FAR 52.214-24). The proposals will be evaluated for technical acceptability. Bidders should submit technical proposals that are acceptable without additional explanation or information. The Government may make a final determination regarding a technical proposal's acceptability solely on the basis as submitted.

A rating of “acceptable”, “unacceptable”, or “reasonably susceptible of being made acceptable” will be forwarded to each Offeror who submits a proposal pursuant to Step One. The Government may proceed with the second step without requesting further information from any bidder; however, the Government may request additional information from bidders of bids that it considers “reasonably susceptible of being made acceptable” and may discuss bids with their bidders. Proposals remaining “reasonably susceptible of being made acceptable” at the time the Government initiates Step Two shall be considered “unacceptable” and will be ineligible to participate in Step Two.

In Step Two, the Government will issue the amendment specifications to those bidders whose technical proposals are determined to be acceptable in Step One.

The sealed bidding process in RFO FAR Part 14, including submission of pricing, representations, and certifications, will be followed in Step Two. Only bids based upon technical proposals determined to be acceptable, either initially or because of discussions from Step One, will be considered for award. Each bid in Step Two must be based on the bidder's own technical proposal that was submitted, evaluated, and determined to be acceptable in Step One.

1. First Step: Solicitation for Technical Proposals

During step one, the Government conducts a site visit with as many interested contractors as possible, to have them submit technical proposals for evaluation and acceptance. Brainstorming and sharing information between the contractor and Government at the site visit is desired.

The intent of the site visit is to clarify any work issues before submission of technical proposals.

Step one concludes with the receipt, evaluation and acceptance of contractor technical proposals.

Delivery:

CLIN 0001: 235 days after notice to proceed (NTP)

CLIN 0001 – Replace Chillers, Training Center Bldg. #8280

The contractor shall provide and is responsible for all the resources necessary to perform the work in accordance with the incorporated Statement of Work dated 28 April 2026. In consideration of this contract, the contractor shall be paid the specified amount which shall constitute complete payment for all work required and performed.

Attachments:

Attachment 01 – GDP-B0683-6P Statement of Work, 28 APRIL 2026 Attachment 02 – GDP-B0683-6P Schematic Concept Attachment 03 – Site Visit Questions & Answers, 25 JUNE Attachment 04 – Site Visit Questions & Answers, 22 JULY

Technical proposal from contractors

Proposal shall include at least the following:

• Shall be set up so that no additional explanations and information is required

• All applicable German Institute for Standardization, or Deutsches Institut für Normung

(DIN), Standards, indicated by applicable DIN #

• Provide Sketches/Drawings, if necessary

• Alternate proposals are welcome, each proposal will be evaluated separately

• Proposal must be submitted in English

• Proposal must be in electronic PDF format

• Proposal must provide the information/documents requested below in the technical evaluation criteria in order to be found acceptable

• Technical Proposals MUST NOT include prices

Proposals will be evaluated to be:

• Acceptable

• Reasonably susceptible of being made acceptable

• Unacceptable

Evaluation criteria are as follows:

Technical –

• FACTOR 1: Offerors shall show method of accomplishment, materials to be used.

o To be found acceptable offerors shall provide the following:

Method of Accomplishment and Materials to be Used- Offerors shall submit a copy of specifications and materials they are proposing, including any manufacturer datasheets for major components of the project. The method of accomplishment and materials proposed must meet or exceed the minimum applicable standards as set forth in the applied German Institute for Standardization, or Deutsches Institut fur Normung (DINs), Regulations and Standards. Describe how (method) the project will be accomplished as required by the Statement of Work (attached separately hereto), but do NOT simply restate the Statement of Work. Particular emphasis within the proposal shall be placed on the following:

• Hydraulic Scheme & Installation Plan - A Detailed hydraulic diagram showing the integration of the new chiller, buffer tanks, pumps, and heat exchanger, plus a rigging/installation concept for the mechanical room, is required.

• Instrumentation & Control Concept (DDC/MSR Concept) – A concept for the new control cabinet and DDC automation, including BACnet/Modbus IP integration, is required.

• FACTOR 2: Offerors shall provide a copy of the following schedules

Progress Schedule – A schedule shall be submitted outlining the offeror’s plan to meet the 235 calendar day delivery time for all specification requirements. The progress schedule shall:

• Include the timeframe in which the offeror intends to have deliverables completed, all materials in possession, preparation and mobilization dates

• Contain all major phases of the project including, but not limited to: demolition, rigging, installation, DDC integration, and commissioning

• Minimize system downtime and utility outages

• FACTOR 3: Offerors shall provide the following documentation:

1. Three (3) Certificates for Proof of Business Registration (Trade Register /

Nachweise der Unternehmensregistrierung (Handwerksrolle)

i. For Electrical Contractors: Proof of registration in the German Trade

Register (Handwerksrolle) for Electrical Trades / Nachweis der Eintragung in die Handwerksrolle für das Elektrotechniker-Handwerk

ii. For Plumbing and Heating Contractors: Proof of registration in the German Trade Register (Handwerksrolle) for Plumbing and Heating Trades / Nachweis der Eintragung in die Handwerksrolle für das Installateur- und Heizungsbauer-Handwerk

iii. For Refrigeration and AC Contractors: Proof of registration in the German Trade Register (Handwerksrolle) for Refrigeration and Air

Conditioning Trades / Nachweis der Eintragung in die Handwerksrolle für das Kälteanlagenbauer-Handwerk

2. Four (4) Certificates for Verification of Personnel and Company Qualifications / Überprüfung der Qualifikationen von Mitarbeitern und Unternehmen

i. For Electricians: Proof of qualification as a Skilled Electrician in accordance with DIN VDE 1000-10 (or equivalent) by submitting a valid German Journeyman's Certificate ('Gesellenbrief'), Master Craftsman's Certificate ('Meisterbrief'), or state-certified engineering degree in electrical engineering / Nachweis der Qualifikation als Elektrofachkraft gemäß DIN VDE 1000-10 (oder gleichwertig) durch Vorlage eines gültigen Gesellenbriefs, Meisterbriefs oder staatlich anerkannten Technikerabschlusses im Bereich Elektrotechnik

ii. For Welders: Valid Welder Qualification Test Certificate in accordance with DIN EN ISO 9606-1 (for steel) for the designated welding personnel / Gültiges Schweißerprüfungszertifikat nach DIN EN ISO 9606-1 (für Stahl) für die eingesetzten Schweißer

iii. For Refrigeration/AC Technicians: Proof of personal certificate of competence (F-Gas Certification) in accordance with Regulation (EU) 2024/573 (F-Gas Regulation) / Nachweis der persönlichen Sachkunde (Sachkundenachweis) gemäß der Verordnung (EU) 2024/573 (F- Gase-Verordnung)

iv. For Refrigeration/AC Company: Proof of company-level certification (Company F-Gas Certification) in accordance with Regulation (EU) 2024/573 (F-Gas Regulation) / Nachweis der Unternehmenszertifizierung (Betriebszertifizierung) gemäß der Verordnung (EU) 2024/573 (F-Gase-Verordnung)

The Government may proceed to the second step without requesting further information; however, it may allow proposal revisions from offerors whose technical proposal was determined to be “reasonably susceptible of being made acceptable”.

If the Government finds a technical proposal unacceptable during evaluations, a notice of unacceptability will be forwarded to the offeror upon completion of the technical evaluation.

CLOSING DATE for the technical proposals: 28 August 2026 at 1500 hours CEST

Send your technical proposal(s) to the following Email address:

Contracting Officer, Daniel Will – daniel.h.will.civ@army.mil Contract Specialist, Cara Borowski – cara.l.borowski2.civ@army.mil

2. Second Step: Invitation For Bid (IFB)

During step two, only contractors with acceptable technical proposals are issued an invitation for bid (IFB).

The Government will evaluate bids in response to the IFB without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most mailto:daniel.h.will.civ@army.mil mailto:cara.l.borowski2.civ@army.mil advantageous to the Government, considering only price and the price-related factors specified in the solicitation.

Prices shall be in EURO only. The Total Evaluated Price (TEP) will be the sum of all Contract Line Item Numbers (CLIN).

The Government intends to award a contract(s) to the offeror, providing the overall lowest price to the Government.

The following RFO Clauses and Provisions are applicable to Step-One of the Two-Step Sealed Bidding Solicitation process.

52.204-7 System for Award Management—Registration.

The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. As part of the SAM registration process, the Government collects information, as described in paragraphs (b) through (d) of this provision, that is necessary to identify the Offeror and for the Offeror to be awarded Federal Government contracts. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at the Federal Acquisition Regulation (RFO) 52.204-13, System for Award Management—Maintenance, of this solicitation.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer identification number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at RFO 52.204-13, System for Award Management—Maintenance, of this solicitation.

(b) Identifiers. The Offeror shall obtain and provide the following identifying information:

(1) Unique entity identifier (UEI).

(i) The Offeror shall obtain a UEI to register in SAM. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI to the Offeror. Go to https://www.sam.gov for instructions on obtaining a UEI.

https://www.sam.gov/ https://www.sam.gov/

(ii) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(iii) The Contracting Officer will use the UEI to verify that the Offeror has an active Federal Government contracts registration in SAM.

(2) Taxpayer identification number (TIN).

(i) The Offeror shall provide its TIN or related information to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and implementing regulations issued by the IRS. The Offeror shall consent for TIN validation; and

(3) Commercial and Government Entity (CAGE) code.

(i) The Offeror shall provide a CAGE code and legal business name (Do not use a “doing business as” name) for—

(A) Itself;

(B) Its immediate owner(s), if any;

(C) Its highest-level owner, if any; and

(D) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.

(ii) If the Offeror is in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA CAGE Branch will assign a CAGE code to the Offeror as a part of the SAM registration process. For information on obtaining a CAGE code go to https://cage.dla.mil/.

(iii) The Offeror shall get from any immediate and/or highest-level owner(s) their respective CAGE code(s) to provide the code(s) as part of the registration (RFO 52.204-7(b)(3)(i)).

(iv) If the Offeror is located outside of the United States or its outlying areas, and does not already have a CAGE code assigned, the Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in a country that is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts) https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts

Located in a country that is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(c) Representations and certifications.

(1) The following RFO solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:

Provision Title Date

52.204-5 Women-Owned Business (Other Than Small Business) Oct

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations— Representation

Nov

52.209-5 Certification Regarding Responsibility Matters Aug

52.209-

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

Feb

52.219-1 Small Business Program Representations Feb

52.219-1 Alt I

Small Business Program Representations, with its Alternate I

Feb

52.219-1 Alt II Small Business Program Representations, with its Alternate II

Mar

52.226-2 Historically Black College or University and Minority Institution Representation

Oct

(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.

(End of provision)

52.214-21 – Descriptive Literature (Apr 2002)

(a) “Descriptive literature,” as used in this provision, means information furnished by a bidder, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction or explains its operation. The term includes only that information required to evaluate the acceptability of the product and excludes other information for operating or maintaining the product.

(b) Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as --

(1) Design;

(2) Materials;

(3) Components;

(4) Performance characteristics; and

(5) Methods of manufacture, assembly, construction, or operation.

(c) Descriptive literature, required elsewhere in this solicitation, shall be --

(1) Identified to show the item(s) of the offer to which it applies; and

(2) Received by the time specified in this solicitation.

(d) If the bidder fails to submit descriptive literature on time, the Government will reject the bid, except that late descriptive literature sent by mail may be considered under the Late Submissions, Modifications, and Withdrawals of Bids provision of this solicitation.

(e) If the descriptive literature fails to show that the product offered conforms to the requirements of the solicitation, the Government will reject the bid.

(End of Provision)

52.214-23 – Late Submissions, Modifications, Revisions and Withdrawals of Technical Proposals under Two-Step Sealed Bidding (Nov 1999)

(a) Bidders are responsible for submitting technical proposals, and any modifications or revisions, so as to reach the Government office designated in the request for technical proposals by the time specified in the invitation for bids (IFBs). If no time is specified in the IFB, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that bids or revisions are due.

(b) (1) Any technical proposal under step one of two-step sealed bidding, modification, revision, or withdrawal of such proposal received at the Government office designated in the request for technical proposals after the exact time specified for receipt will not be considered unless the Contracting Officer determines that accepting the late technical proposal would not unduly delay the acquisition; and—

(i) If it was transmitted through an electronic commerce method authorized by the request for technical proposals, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(ii) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt; or

(ii) It is the only proposal received and it is negotiated under part 15 of the Federal Acquisition Regulation.

(2) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(c) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the technical proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(d) If an emergency or unanticipated event interrupts normal Government processes so that technical proposals cannot be received at the Government office designated for receipt of technical proposals by the exact time specified in the request for technical proposals, and urgent Government requirements preclude amendment of the request for technical proposals, the time specified for receipt of technical proposals will be deemed to be extended to the same time of day specified in the request for technical proposals on the first work day on which normal Government processes resume.

(e) Technical proposals may be withdrawn by written notice received at any time before the exact time set for receipt of technical proposals. If the request for technical proposals authorizes facsimile technical proposals, they may be withdrawn via facsimile received at any time before the exact time set for receipt of proposals, subject to the conditions specified in the provision at 52.214-31, Facsimile bids. A technical proposal may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for receipt of technical proposals, the identity of the person requesting withdrawal is established and that person signs a receipt for the technical proposal.

52.214-24 – Multiple Technical Proposals (Apr 1984)

In the first step of this two-step acquisition, solicited sources are encouraged to submit multiple technical proposals presenting different basic approaches. Each technical proposal submitted will be separately evaluated and the submitter will be notified as to its acceptability.

52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

52.240-90, Security Prohibitions and Exclusions Representations and Certifications (Deviation)

52.240-91, Security Prohibitions and Exclusions (Deviation)