Solicitation: replace HVAC units, ducting, and hardward for the FAA STT ASR facility in ST. Thomas, usvi.
Closed Solicitation Posted
- Solicitation number
- 6973GH-25-Q-00094
- Agency
-
Franchise Acquisition Servies
Federal Aviation Administration, Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Place of performance
- St Thomas Virgin Islands, U.S. 00802, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Aviation Administration (FAA) is seeking a small business contractor to replace two HVAC units, ducting, and hardware for the Airport Surveillance Radar (ASR) facility located in St. Thomas, U.S. Virgin Islands. The solicitation is for a firm fixed-price contract with a competitive bidding process, requiring offerors to submit a complete Solicitation Information Request (SIR) document and an Organizational Experience Questionnaire (OEQ) demonstrating relevant HVAC project experience. Potential contractors must have completed at least one similar project valued at $20,000 or more within the past five years. Key dates include an optional site visit period from April 21-25, 2025, with questions about the project due by April 28, 2025, and final proposal submissions required by May 7, 2025, at 4:00 PM Central Time. The FAA will evaluate proposals based on administrative matters, past performance, and price, with the intent to award to the lowest-priced, technically acceptable offeror.
The solicitation is a 100% small business set-aside with a total performance period of 45 calendar days after contract award. The project involves installing two new 20-ton TRANE/ALLIED AC units at the West Fortuna Road site in West End, St. Thomas, with specific GPS coordinates of 18 20.8393N, 65 1.5689W. The government will provide the HVAC units, and the contractor will be responsible for power washing the concrete platform, repairing duct insulation, replacing conduits and hardware with stainless steel components, and ensuring proper system startup. Work must be performed Monday through Friday between 8:00 AM and 4:30 PM, with the contractor required to provide a five-year warranty on the installation. While no specific budget range is mentioned, the project falls under the NAICS construction code 236220 for Commercial and Institutional Building Construction, with a Product Service Code (PSC) of Z2BC for repair and alteration of radar and navigational facilities.
Notice text
3 versions
Update #3 · Latest ·
UPDATE 2 4/30/25
This solicitation is updated to add answers to questions and additional supporting documentation.
New Attachments:
1. QandA Sheet 6973GH-25-Q-00094.pdf
2. KSERIES_KCC-15-25.pdf
3. Maintenance Schedule.pdf
All other terms and conditions remain unchanged.
----------------------------------------------------------------------
UPDATE 1 4/11/25
This post is updated to add the cell phone number 787-948-7570 for the site visit coordination with Joseph Berry.
----------------------------------------------------------------------
The Federal Aviation Administration (FAA) has a requirement to replace 2 HVAC units, ducting, and hardware for the Airport Surveillance Radar (ASR) facility in St. Thomas, VI in accordance with the Statement of Work.
An award for this requirement is anticipated to be made to the offeror with the lowest priced quote received on or before May 7, 2025 that can be determined fully responsive and responsible.
SOLICITATION
This is a competitive solicitation for a FIRM FIXED PRICE (FFP) contract. As such, any proposals received that take exception to the terms and conditions in this solicitation, proposes additional terms or conditions, or otherwise indicates within their proposal that their proposed pricing is not all inclusive of the FFP proposed, cannot be evaluated at face value in a competitive environment and will, therefore, be determined ineligible for a contract award.
Any activities or costs associated with offerors proposal development and submission thereof is at the risk of the offeror and will not be reimbursed by the FAA.
This solicitation is 100% set-aside for Small Businesses.
SITE VISIT
Optional site visits will be available between 4/21/25 and 4/25/25 from 0800 – 1630 local time. If you wish to visit the site, coordination with the POC below is required. Please contact the POC by 4/18/25 to coordinate a visit.
POC Name: Joseph Berry
Email: joseph.berry@faa.gov
Telephone: 340-714-2121
Cell: 787-948-7570
Site Visit Location: FAA STT ASR Site
Address: West Fortuna Rd, West End, St. Thomas, VI
Coordinates: 18° 20.8393N, 65° 1.5689W
QUESTIONS
All questions regarding the project/specifications/plans must be received in writing via email to Stephen.N.Branch@faa.gov no later than 4/28/25 to allow for responses to be provided prior to due date for receipt of proposals. Please mark all emails with 6973GH-25-Q-00094 STT ASR HVAC in the subject line.
INSTRUCTIONS
Full instructions for submitting an offer are found in Section L of the solicitation document.
Make sure to complete the following:
(a) Completed SIR document with all pricing information in Section B and representation and certifications in Section K marked with acceptable responses. Submit as a complete document. Do not excerpt and consolidate fill-in pages.
(b) Completed Organizational Experience Questionnaire (OEQ) attached in Section J which demonstrates the following information:
- Project involves work similar to the scope of this project
- Project submitted must have been underway or completed within the last five years from the closing date of this SIR
- Project must be valued at or over $20,000.00
- All form blocks must be filled in to include Customer POC contact information.
***PROPOSALS THAT DO NOT INCLUDE A COMPLETED SIR DOCUMENT AND COMPLETED OEQ DOCUMENT WILL NOT BE ELIGIBLE FOR AWARD***
EVALUATION FACTORS
Evaluation factors and basis for award are found in Section M of the solicitation document.
AWARD DECISION
The FAA intends to award a contract to the lowest price offeror determined to be eligible for award.
The FAA reserves the right to cancel this requirement at any time and without notice.
OFFER DUE DATE
All responses to this solicitation for quotes must be received by email to Stephen.n.branch@faa.gov on or before May 7, 2025 at 1600 (4:00 PM) Central Time. Extensions to this due date are not likely to occur.
Please include "RFQ Response: 6973GH-25-Q-00094 STT ASR HVAC” within the subject line of your email.
Update #2 ·
----------------------------------------------------------------------
UPDATE 1 4/11/25
This post is updated to add the cell phone number 787-948-7570 for the site visit coordination with Joseph Berry.
----------------------------------------------------------------------
The Federal Aviation Administration (FAA) has a requirement to replace 2 HVAC units, ducting, and hardware for the Airport Surveillance Radar (ASR) facility in St. Thomas, VI in accordance with the Statement of Work.
An award for this requirement is anticipated to be made to the offeror with the lowest priced quote received on or before May 7, 2025 that can be determined fully responsive and responsible.
SOLICITATION
This is a competitive solicitation for a FIRM FIXED PRICE (FFP) contract. As such, any proposals received that take exception to the terms and conditions in this solicitation, proposes additional terms or conditions, or otherwise indicates within their proposal that their proposed pricing is not all inclusive of the FFP proposed, cannot be evaluated at face value in a competitive environment and will, therefore, be determined ineligible for a contract award.
Any activities or costs associated with offerors proposal development and submission thereof is at the risk of the offeror and will not be reimbursed by the FAA.
This solicitation is 100% set-aside for Small Businesses.
SITE VISIT
Optional site visits will be available between 4/21/25 and 4/25/25 from 0800 – 1630 local time. If you wish to visit the site, coordination with the POC below is required. Please contact the POC by 4/18/25 to coordinate a visit.
POC Name: Joseph Berry
Email: joseph.berry@faa.gov
Telephone: 340-714-2121
Cell: 787-948-7570
Site Visit Location: FAA STT ASR Site
Address: West Fortuna Rd, West End, St. Thomas, VI
Coordinates: 18° 20.8393N, 65° 1.5689W
QUESTIONS
All questions regarding the project/specifications/plans must be received in writing via email to Stephen.N.Branch@faa.gov no later than 4/28/25 to allow for responses to be provided prior to due date for receipt of proposals. Please mark all emails with 6973GH-25-Q-00094 STT ASR HVAC in the subject line.
INSTRUCTIONS
Full instructions for submitting an offer are found in Section L of the solicitation document.
Make sure to complete the following:
(a) Completed SIR document with all pricing information in Section B and representation and certifications in Section K marked with acceptable responses. Submit as a complete document. Do not excerpt and consolidate fill-in pages.
(b) Completed Organizational Experience Questionnaire (OEQ) attached in Section J which demonstrates the following information:
- Project involves work similar to the scope of this project
- Project submitted must have been underway or completed within the last five years from the closing date of this SIR
- Project must be valued at or over $20,000.00
- All form blocks must be filled in to include Customer POC contact information.
***PROPOSALS THAT DO NOT INCLUDE A COMPLETED SIR DOCUMENT AND COMPLETED OEQ DOCUMENT WILL NOT BE ELIGIBLE FOR AWARD***
EVALUATION FACTORS
Evaluation factors and basis for award are found in Section M of the solicitation document.
AWARD DECISION
The FAA intends to award a contract to the lowest price offeror determined to be eligible for award.
The FAA reserves the right to cancel this requirement at any time and without notice.
OFFER DUE DATE
All responses to this solicitation for quotes must be received by email to Stephen.n.branch@faa.gov on or before May 7, 2025 at 1600 (4:00 PM) Central Time. Extensions to this due date are not likely to occur.
Please include "RFQ Response: 6973GH-25-Q-00094 STT ASR HVAC” within the subject line of your email.
Update #1 ·
The Federal Aviation Administration (FAA) has a requirement to replace 2 HVAC units, ducting, and hardware for the Airport Surveillance Radar (ASR) facility in St. Thomas, VI in accordance with the Statement of Work.
An award for this requirement is anticipated to be made to the offeror with the lowest priced quote received on or before May 7, 2025 that can be determined fully responsive and responsible.
SOLICITATION
This is a competitive solicitation for a FIRM FIXED PRICE (FFP) contract. As such, any proposals received that take exception to the terms and conditions in this solicitation, proposes additional terms or conditions, or otherwise indicates within their proposal that their proposed pricing is not all inclusive of the FFP proposed, cannot be evaluated at face value in a competitive environment and will, therefore, be determined ineligible for a contract award.
Any activities or costs associated with offerors proposal development and submission thereof is at the risk of the offeror and will not be reimbursed by the FAA.
This solicitation is 100% set-aside for Small Businesses.
SITE VISIT
Optional site visits will be available between 4/21/25 and 4/25/25 from 0800 – 1630 local time. If you wish to visit the site, coordination with the POC below is required. Please contact the POC by 4/18/25 to coordinate a visit.
POC Name: Joseph Berry
Email: joseph.berry@faa.gov
Telephone: 340-714-2121
Site Visit Location: FAA STT ASR Site
Address: West Fortuna Rd, West End, St. Thomas, VI
Coordinates: 18° 20.8393N, 65° 1.5689W
QUESTIONS
All questions regarding the project/specifications/plans must be received in writing via email to Stephen.N.Branch@faa.gov no later than 4/28/25 to allow for responses to be provided prior to due date for receipt of proposals. Please mark all emails with 6973GH-25-Q-00094 STT ASR HVAC in the subject line.
INSTRUCTIONS
Full instructions for submitting an offer are found in Section L of the solicitation document.
Make sure to complete the following:
(a) Completed SIR document with all pricing information in Section B and representation and certifications in Section K marked with acceptable responses. Submit as a complete document. Do not excerpt and consolidate fill-in pages.
(b) Completed Organizational Experience Questionnaire (OEQ) attached in Section J which demonstrates the following information:
- Project involves work similar to the scope of this project
- Project submitted must have been underway or completed within the last five years from the closing date of this SIR
- Project must be valued at or over $20,000.00
- All form blocks must be filled in to include Customer POC contact information.
***PROPOSALS THAT DO NOT INCLUDE A COMPLETED SIR DOCUMENT AND COMPLETED OEQ DOCUMENT WILL NOT BE ELIGIBLE FOR AWARD***
EVALUATION FACTORS
Evaluation factors and basis for award are found in Section M of the solicitation document.
AWARD DECISION
The FAA intends to award a contract to the lowest price offeror determined to be eligible for award.
The FAA reserves the right to cancel this requirement at any time and without notice.
OFFER DUE DATE
All responses to this solicitation for quotes must be received by email to Stephen.n.branch@faa.gov on or before May 7, 2025 at 1600 (4:00 PM) Central Time. Extensions to this due date are not likely to occur.
Please include "RFQ Response: 6973GH-25-Q-00094 STT ASR HVAC” within the subject line of your email.
Files
| File | Type | Posted |
|---|---|---|
| QandA Sheet 6973GH-25-Q-00094.pdf | ||
| KSERIES_KCC-15-25.pdf | ||
| Maintenance Schedule.pdf | ||
| SOW MAST Site C STT ASR HVAC Installation.pdf | ||
| Contractors Release Form DOT F 4220.4.doc | DOC document | |
| 6973GH-25-Q-00094.pdf | ||
| Offeror Organizational Experience Form.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Market survey to install two 20 ton HVAC units and associated ducting and hardware in support of mast system located at the FAA STT ASR facility in ST. Thomas, usvi | Pre-Solicitation |
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