QandA Sheet 6973GH-25-Q-00094.pdf
PDF 386 KB Posted
- Attached to
- SOLICITATION: REPLACE HVAC UNITS, DUCTING, AND HARDWARD FOR THE FAA STT ASR FACILITY IN ST. THOMAS, USVI.
- Solicitation number
- 6973GH-25-Q-00094
About this file
This document is a Questions and Answers (Q&A) sheet for Solicitation Number 6973GH-25-Q-00094, which involves replacing HVAC units, ducting, and hardware for the FAA Airport Surveillance Radar (ASR) facility in St. Thomas, U.S. Virgin Islands. The Q&A addresses numerous technical and logistical details, including unit specifications, installation requirements, and contractor responsibilities. Key points include: the government will provide new 20-ton HVAC units stored locally, contractors must maintain a 70-degree temperature during installation, existing electrical disconnects and controls will be reused, and the units can be replaced one at a time. The project falls under NAICS construction code, requires no bonds, and has no current security clearance requirements, though these could change.
The Q&A provides specific guidance on various aspects of the project, such as refrigerant recovery (with a suggested gas supplier contact), insulation and ductwork materials (subject to Buy American Act requirements), and warranty details. Contractors are advised that materials can be shipped from anywhere in the U.S. at their expense, Virgin Islands contractor licenses are optional, and the project follows a firm fixed-price contract model. The solicitation is 100% set aside for small businesses, with proposals due by May 7, 2025, at 4:00 PM Central Time, to be submitted via email to the FAA contact.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| KSERIES_KCC-15-25.pdf | ||
| Maintenance Schedule.pdf | ||
| SOW MAST Site C STT ASR HVAC Installation.pdf | ||
| 6973GH-25-Q-00094.pdf | ||
| Contractors Release Form DOT F 4220.4.doc | DOC document | |
| Offeror Organizational Experience Form.pdf |
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Text version
Q&A Sheet
6973GH-25-Q-00094 STT ASR HVAC
Q1. Can the GOV share the replacement GFE unit submittals? We assume the replacement packaged units are like for like and of a similar series when compared to the existing model.
Can the GOV confirm this?
A. New Units are similar to existing Model. See Attachment: KSERIES_KCC-15-25.pdf
Q2. We assume the Contractor and not the GOV will hire the crane vendor to set the new AC units once the old ones are removed, or will this fall under the GOV's GFE scope?
A. Correct. Removing and Disposing of Old Units will fall under the Awarded Contractor.
B. New Units: Contractor is responsible for the following:
a. Temporary relocating units at the site for installation purposes
b. Placing the units were they will be installed for operation.
Note: Method of movement is for the contractor to propose.
Q3. Are the GFE AC units already available at site for inspection or are they being stored offsite? If they are stored offsite, where are they located and are they available for inspection?
A. New Units are currently stored offsite at the supplier warehouse. Units will be delivered by the Government by the time of installation. Inspection of units can be coordinated.
Q4. The scope does not call out replacing or updating of any controls, thermostats, thermostat covers or changes to the sequence of operation. Can the Contractor assume the GOV is generally satisfied with the current sequence of operation, the existing HVAC controls and does not wish to update anything in this regard?
A. Correct.
Q5. In lieu of repairing the badly damaged insulation found within the exterior ducting, will the GOV consider replacing the damaged with new, like for like exterior duct fittings with new internal and external insulation + weatherproofing?
A. Yes. If Matches existing Materials and does not constitute on additional cost to the Government.
Q6. Can the GOV confirm there will be no need for temporary or backup heating or cooling during the duration of this project?
A. Cooling of a temperature of 70 degrees or below. must be provided at all times at the Facility. The strategy on how this will be accomplished is up to the Contractor.
Q7. The scope does not call out replacing or updating the existing, exterior, wall mounted service disconnects serving each AC unit. Can the Contractor assume these will be re-used?
A. Yes. Existing disconnects will be used.
Q8. Is there a local preferred HVAC, electrical or general contractor that is already familiar with the site and existing conditions? If yes, can the GOV provide those contacts prior to bid?
A. There are no preferred local contractors.
Q9. Are the Government Furnished RTU's on order? Will they be delivered to the site on behalf of the FAA? When will they be expected to arrive?
A. New Units will be delivered to the Site by the FAA. Units are locally stored at St. Thomas.
Delivery to the site will be coordinated once the contract is awarded.
Q10. Is there a bid bond required? Is there a Payment & performance bond required?
A. No Bid Bonds, Performance Bonds, or Payment Bonds are required.
Q11. Are the Government Furnished RTU's on order? Will they be delivered to the site on behalf of the FAA? When will they be expected to arrive?
A. See Q9
Q12. One of our HVAC specialists requested to use Kingspan Pre-insulated Aluminum HVAC Ductwork between the units and the building. This is UK manufactured and sold in the US.
Would this be acceptable for the project?
A. See the following clauses for Buy American requirements:
3.6.4-3 BUY AMERICAN ACT - CONSTRUCTION MATERIALS (JAN 2024)
3.6.4-5 FAA BUY AMERICAN PREFERENCE - STEEL AND MANUFACTURED GOODS (APR
2022)
3.6.4-8 BUY AMERICAN ACT AND FAA BUY AMERICAN PREFERENCE - USMCA
IMPLEMENTATION ACT - BALANCE OF PAYMENTS PROGRAM (JAN 2024)
3.6.4-17 BUY AMERICAN ACT AND FAA BUY AMERICAN PREFERENCE-USMCA
IMPLEMENTATION ACT-BALANCE OF PAYMENTS CERTIFICATE (JAN 2024)
Q13. When will all government furnished 20 ton units be on site? Before the notice to proceed? And if after, will you allow an extension beyond the 45 day timeline since we would be unable to complete the work?
A. The units will be on site before the NTP is issued.
Q14. We would like to replace the units one at a time so that there is always AC in the building and to ensure the first new unit installed is functioning properly and tested before installing second one. Is there any reason we couldn't replace them one at a time?
A. No. This is the preferred Method. However, Contractor must ensure that temperature is at 70 degrees at all times throughout the duration of the project.
Q15. Is there any other repair for the backdraft that needs quoting besides the broken/missing dampers we were able to see?
A. No.
Q16. Regarding the 5 year warranty, what will the FAA's maintenance schedule be for the units?
A. See Attached Document: Maintenance Schedule.pdf
Q17. This project is under the NAICS construction code. Should we include our Virgin Islands GC license in the bid?
A. It is not necessary but feel free to include it.
Q18. When recovering the refrigerant of the existing units, is there a place on the island where we can get the tanks for recovery and recycling or do we need to get a permit in order to ship the tanks from Puerto Rico?
A: We have used the contact below as a supplier for Gases. It is responsibility of the Contractor to confirm that the company below provides the service required for this project and the Government is not stating that this is the specific company that must be used.
Q.19 Regarding the exterior insulation, I couldn't find any supplier in St Thomas for the 2" urethane foam board used. Do we ship this material also from Puerto Rico?
A: Yes. It can be shipped from anywhere in the US at the expense of the contractor.
Q20. Do we include new electrical conduit to the machines or do we only repair only the superficial parts?
A: Refer to SOW Bullet no 7.
Q21. Is the unit selector inside the building included for replacement? or should we leave the existing one?
A: Unit Selector replacement is NOT part of the SOW
Q22. Is there any security clearance needed for the employees in order to access the site? We work in the past at Crown Mountain site and the employees need a fingerprint clearance in order to access the site.
A: At this moment there is no security clearance needed but security requirements could change at any time.
File details come from the government source that posted it. Updated .