SOW MAST Site C STT ASR HVAC Installation.pdf

Statement of Work for

STT ASR HVAC Installation West Fortuna Rd. West End St. Thomas, USVI

1. Purpose

FAA NAS Defense Programs (NDP) seeks to contract the installation of two 20 Ton HVAC Units and associated ducting and hardware in support of MAST System located at the FAA STT ASR Facility in St. Thomas, USVI

2. Scope

The Contractor shall furnish all labor, parts, supplies, materials (except Government-furnished equipment (GFE)), fixtures, equipment, tools, technical data/expertise, other facilities necessary and have all required certifications to accomplish the installation and startup of two 20 Ton AC Units.

The detailed requirements are as follows:

Remove and properly dispose of existing Trane AC units.

Power Wash concrete platform and building wall after removing units.

Repair outside duct interior insulation and exterior if necessary, matching existing materials.

Clean Outside Ducts.

Seal outside duct with proper insulation where necessary matching existing materials.

Repair existing below to above ground power feed conduits.

Replace all liquid-tight flexible conduits and connectors for new one matching existing.

Install 2 new TRANE/ALLIED 20-ton AC units tying into existing exterior ductwork into building, tubing, and electrical connections. 20 Ton Units are Government Furnished Equipment

(GFE).

Repair existing backdraft dampers at the air supply ducts. Insure proper operation.

Remove, clean, and reinstall existing air supply registers and air return grilles.

Replace AC Unit Anchors, eyebolts, nuts, and associated hardware for 304 Stainless Steel hardware.

Replace AC Unit Anchorage wire rope for stainless steel, epoxy coated wire rope.

All additional hardware used must be stainless steel.

Properly prepare and startup system as per manufacturer’s instructions.

Provide Warranty for the installation and repair for five years.

Coordination between the General Contractor (GC) and FAA personnel shall be required at all times to maintain an operational facility. The contractor is responsible for having adequate barricades and signage to block off all work areas and coordinating with the local FAA representative. The General Contractor (GC) shall be expected to work Monday through Friday during the daytime hours of 8:00 AM to 4:30 PM local time unless alternatively coordinated in advance with the Contracting Officer’s Representative

(COR).

3. Period of Performance

Work must be completed within forty-five (45) calendar days from contract award.

4. Special Requirements

1. Pre-construction Conference - The Contractor shall attend a pre-construction conference at the time and location specified by the COR. Requirements for material disposal, security and safety will be discussed. Use of facility restrooms, water, and power will also be discussed.

Compliance with these procedures while on site is mandatory.

2. Work plan and schedule. – Prior to the Contracting Officer issuing the Notice to Proceed (NTP), the contractor shall submit for approval a work plan with a schedule of the work.

3. Submittals - Prior to submitting orders, the contractor shall submit specifications for each new component of the installation for approval. Examples of required submittals include construction materials, hardware, conduit types, mounts. Contractor shall provide submittals for samples, certificates, reports, catalog cuts, letters, shop drawings, maintenance, and operations manuals, etc. as required throughout the project. All documents shall be submitted to the COR.

4. Conflict Resolution - The Contractor shall meet standards, specifications, and drawings as specified herein. The specifications and drawings shall rule in all cases. Specifications shall govern over drawings. If any conflict should exist between site drawings (location- specific drawings) and standard drawings (drawings not referring to a particular location), the site drawings shall govern. In the event of dimensional discrepancies or omissions, the Contractor shall field verify and correct the information, and notify the Project Implementer and COR.

5. Inspection

a. Access for Inspection - The Contractor shall allow the COR complete access to all portions of the work. Portions of the work buried, enclosed, or disguised, shall be inspected by the COR before being obscured by the next operation of the Contractor.

In all cases, the COR shall be informed accordingly and given access to the work.

Work obscured before inspection and acceptance by the COR, may, at the option of the COR be opened for inspection at no additional cost to Government.

The COR will inspect all work in progress up to completion and final Contractor’s Acceptance Inspection (CAI) including all materials, tools, and equipment. Such inspection may extend to all or a part of the work for the preparation, fabrication, or manufacture of the materials to be used. The COR will notify the Contractor of any non- compliance with the contract specifications and/or drawings and may reject workmanship or materials accordingly.

b. Contractor's Acceptance Inspection (CAI) - After substantial completion of all the

Contractor's work, a CAI will be conducted between the Contractor and Government.

The COR will review the contract documents and verify that the Contractor has completed all required work. If work remains to be completed, an itemized list will be prepared, and the contractor at no additional cost to the Government shall complete the remaining tasks correctly. A Joint Acceptance Inspection (JAI) requires FAA personnel to be present. It may be held concurrently with the CAI.

c. Project Coordination - The Contractor shall be required to coordinate his/her construction activities with the FAA through the COR. All work which affects the facility shall be coordinated and approved by FAA personnel through the COR at least forty-eight (48) hours in advance of the scheduled work. Failure to notify and obtain the necessary approval may result in a rescheduling of the work.

d. Layout of Work - The Contractor shall field verify measurements and work from the established base lines and benchmarks indicated on the drawings and shall be responsible for all measurements in connection therewith. The Contractor shall furnish, at his/her own expense, all stakes, templates, platforms, equipment, tools, materials, and labor as may be required in laying out any part of the work from the base lines and benchmarks previously established. The Contractor will be held responsible for the execution of the work as detailed in the plans and specifications. It shall be the responsibility of the Contractor to maintain and preserve all stakes and other marks previously established until authorized to remove them.

e. Permits, Inspection, Licenses, Certificates - The Contractor shall be responsible to obtain any local, state, or federal required permits, inspections, licenses, or certificates necessary to perform this work. The Contractor shall submit evidence of any required permits, inspections, licenses, and/or certificates obtained in the performance of this work prior to start of work.

f. Compliance with Local and Other Codes - The Contractor shall comply with local and other codes and standards. Where the requirements of the specifications and drawings exceed those of the local or other codes, the Contractor shall comply with the requirements of the specifications and drawings.

g. Stop Work Orders – The COR may issue a “stop work order” if any part of the work being performed by Contactor or subcontractor fails to comply with the contract. The Contractor shall not be allowed any extension of time or compensation for damages by reason of, or in connection with, such work stoppage. Serious violations shall be corrected immediately upon notice. Non-serious violations shall be corrected within 24-hours of the non-compliance notice. The Contractor may resume work, at the COR’s discretion once satisfactory corrective action has been taken to correct the unsafe and unhealthy condition.

h. Protection of Existing Vegetation, Improvements and Structures - The Contractor shall take all precautions necessary to protect the existing facilities, equipment, buildings, foundations, vegetation, etc., during construction. Any areas damaged by the Contractor or any subcontractors, shall be repaired or replaced to their original conditions by the Contractor at no additional cost to the government. Repairs shall be approved by the COR and shall match to original finish. The Contractor shall provide all temporary covers, enclosures, barricades, etc., required to protect the existing facilities.

6. Schedules

a. Schedule The Contractor shall, within ten (10) calendar days from date of award of contract, submit to the CO for approval a practical project schedule. The schedule shall show the order in which the Contractor proposes to carry out the work, the date on which he/she will start the several salient features (including procurement of materials, plant and equipment) and the contemplated dates for completing the work.

The schedule shall be in the form of a progress chart of suitable scale to indicate the approximate percentage of work scheduled for completion at any time. The Contractor shall enter on the chart the actual progress at such intervals as directed by the CO. The project schedule shall include a milestone schedule for payments. The milestones should be stated with requested reimbursement for each milestone (based upon actual costs, overhead and profit).

b. Progress Schedule - The Contractor, if requested by the CO, shall submit a progress schedule at such intervals as directed by the CO. If the Contractor fails to submit a progress schedule within three (3) business days, the CO may withhold approval of progress payment estimates until the Contractor submits the required progress schedule.

c. Hours of Work – Shall be approved by the COR. Most of the work is expected to be performed during normal working hours; however, some work may be required afterhours. Work on weekends and Federal holidays shall be approved in advance by the COR in writing.

3. Site Access/Construction Limits

1. The contractor shall maintain access for FAA employees to the site at all times.

Demolition/Construction activities shall in no way interfere with FAA Operations. Extreme care shall be exercised so as not to cause any interference or interruption of service to this facility. It is absolutely mandatory that the contractor protects FAA personnel, vehicles and existing FAA communication, electrical and mechanical equipment both inside and outside of the building from damage caused by impact, water, debris, dust, or odor. The contractor shall have the overall responsibility for the performance and enforcement of all forms of protection within the facility premises against any damages due to work performed under this contract.

2. Any work or activity that may impact the National Airspace System (NAS), such as work on critical equipment or circuits, will require coordination with the COR. The COR will prepare and submit a work or activity specific “Risk Assessment” for the facility’s review and approval. This process may take one week to complete. No contractor personnel may terminate or make any connections to existing power panels. Only FAA personnel shall make connections. Contractor shall advise the COR at least one day in advance when it is expected that access to power panels will be necessary to allow for coordination with local FAA specialists to be on site to make the terminations. The contractor personnel shall not operate any breakers in any existing FAA panel boards. NO ELECTRICAL TERMINATIONS

SHALL BE MADE ON AN ENERGIZED CIRCUIT.

3. The contractor shall confine operations, activities, storage of materials and employee parking within the designated areas, as directed by the COR. Additional space the contractor deems necessary shall be obtained off site, at no additional cost to the Government. The contractor shall supply portable restroom(s) for their work force.

4. Any damage to existing paving, lawns, curbs, sidewalks, and utilities caused by the contractor's activities shall be repaired immediately. Any damage to the building, interior or exterior, that are a result of the contractor’s activities shall be repaired. All costs of repairs shall be paid by the contractor.

After notice to proceed and prior to the commencement of construction, the contractor and COR shall conduct joint inspections of the existing areas to be impacted by the construction. Existing damage or defects shall be noted and will be used as the basis for determination of damages caused by the contractor's operations.

5. It is strongly urged that the contractor carefully examine the premises to determine the extent of work and the conditions under which it must be done.

6. The Government reserves the right to enter the construction area at any time for work inspection and for the operation of the facility.

7. All work hours, shifts, and overtime work shall be coordinated with the COR. Before commencing construction, furnish to the COR a statement of hours per day and days per week to normally be worked and approximate number of persons on the job for a normal work shift. At the end of each workday, the contractor shall secure all construction areas. The contractor is responsible for the security of the staging area and shall provide the required measures at no additional expense to the government.

4. Personnel Contracting Officer -The term "Contracting Officer" (CO) as used herein denotes the person designated to act on behalf of the Government in the performance of this contract. Where reference is made to "Federal Aviation Administration" (FAA), "Resident Engineer" (RE), "Contracting Officer's Representative" (COR), or the like, this shall mean the Contracting Officer or his/her authorized representative.

Contractor Superintendence - In accordance with Contract Clause entitled SUPERINTENDENCE BY THE CONTRACTOR, the Contractor shall at all times during performance of this contract and until the work is completed and accepted, directly superintend the work, or assign and have on site a competent superintendent with the authority to act for the Contractor.

The Contractor shall submit a Project Organizational Chart with the key personnel identified and their qualifications for the Government’s review and approval.

The contractor and his employees shall be subject to all rules and regulations relative to entering and leaving the FAA facility.

Employees - The government reserves the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor shall not employ any person who is in employment of the United States Government if the employment of that person would create a conflict of interest.

5. Coordination

The contractor shall coordinate all work which has any or may have any impact on any operational system within the facility through the COR. The contractor shall immediately cease any work which is adversely impacting the operation of the ATCT facility and shall immediately repair or restore any portion of the operational system that has been damaged or suffered diminished performance as a result of the contractor's activities.

The Contractor will be responsible for obtaining and payment of all building fees, inspection fees, utility connection charges and any other fees or charges which may be incurred in the performance of this contract.

The contractor shall comply with all local city, county, and state construction codes.

All materials or workmanship or both which have been rejected by the COR by reasons of failure to conform to the requirements of the Contract Documents shall be removed and replaced with new, acceptable materials by the contractor at the contractor's own expense. Contractor shall also pay for testing of new materials which have been installed in place of rejected materials.

7. Safety Requirements

Contractor Responsibility

1. General Safety Provisions - The Contractor shall bear full responsibility to provide safe working conditions for its employees and Contractors. The Contractor shall not permit any employee or Subcontractor to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to the health and safety of the employee.

2. Accident Prevention - The Contractor shall bear the responsibility of maintaining an accident prevention program such that frequent and regular inspections of the job site, materials and equipment are made by a competent person designated by the employer.

3. Use of Equipment - The Contractor shall not permit the use of any machinery, tool, material, or equipment that is not in compliance with OSHA regulations. The employer shall permit only those employees qualified by training and/or experience to operate equipment and machinery.

4. The FAA shall not be held responsible for safety inspections to ensure Contractor conformance with the OSHA safety regulations. The FAA, however, reserves the right to notify the Contractor of any deficiencies regarding worker safety.

5. The FAA will evaluate the Contractor on its safety performance, including that of its Subcontractors.

The number and severity of safety and security violations will be considered in this evaluation.

Contractor safety violations are cause for termination for default, may result in notification of the Contractor’s bonding company, and will affect the Contractor’s opportunity to propose on future work.

Failure to correct such deficiencies may impact the Contractor’s ability to work on future FAA contracts.

OSHA Regulations

The Contractor shall comply with the latest Occupational Safety and Health Administration regulations (CFR 29 Part 1926) regarding safety in the work area.

The Contractor shall be responsible for obtaining copies of non-FAA referenced documents without additional cost to the FAA. If Contractor requests a copy of FAA directives, they may be obtained by contacting the Contracting Officer.

The Contractor is not relieved from adhering to other OSHA requirements not listed herein. The Contractor shall consult the latest referenced OSHA documents for safety regulations.

Documents:

OSHA Documents:

CFR 29 Part 1926 Safety and Health Regulations for Construction

CFR 29 Part 1910 General Industry Standards Applicable to Construction Industry

FAA Documents:

FAA Order 3900.49 Control of Hazardous Energy during Maintenance, Servicing and Repair

8. Cleanup The contractor shall correct or repair any damage done during any part of this contract. Scrap and debris resulting from the project shall be removed from the site after each day’s work on site. All debris and generated waste shall require disposal in a manner that is not in conflict with local sanitary regulations.

9. Supplies and Equipment The Contractor shall furnish all supplies and equipment as specified to accomplish the contract specifications.

SHIPPING AND RECEIVING MATERIAL. FAA shall not be responsible for shipping or receiving any material relating to this contract nor shall the contractor ship or otherwise receive any materials at the expense of the FAA.

PROTECTION OF MATERIAL. Contractor shall protect and maintain in like new condition all materials and supplies to be incorporated into this project and shall be responsible for their safe storage.

STORAGE OF MATERIALS. No storage area/space will be provided for contractor furnished equipment or supplies. Onsite storage must be coordinated with the COR and SSC Manager so that the roadway is not blocked.

10. CONTACT/LOCATION INFORMATION

A. Location of Work:

FAA STT ASR Radar Site West Fortuna Rd. West End St. Thomas, USVI Latitude: 18° 20.8393N, Longitude: 65° 1.5689W

APPENDIX A

Pictures of the units of existing units installed to be replaced.

Inside Ducts:

Engineering Drawings