Small Business Set-Aside for Thermal Equipment Rental Per the Attachments

Naval Sea Systems Command seeks rental of thermal equipment including chillers, heat exchangers, cables, plumbing components, and glycol drums to support diver propulsion device testing, with quotes due June 4, 2026 at 10 a.m. Central Time. This is a Total Small Business Set-Aside.

Place of performance is Panama City, Florida (NSWC Panama City, 110 Vernon Ave, Receiving Building #100, Panama City, FL 32407-7001). The rental period is estimated at up to eight weeks, with period of performance extending 90 days after purchase order award. The estimated contract value does not exceed the simplified acquisition threshold of $350,000.

Contractors must provide a high-capacity chiller capable of cooling approximately 4,000 gallons of 33% concentration saltwater solution below 0°C/32°F and a high-capacity heater/boiler capable of heating the same solution above 38°C/100°F, with circulation pump, piping, hoses, connections, flanges, generator, and electrical components to power all equipment simultaneously. Four 55-gallon drums of glycol must be delivered. The contractor is responsible for on-site equipment setup and operational checks, basic operational briefings, and post-rental cleaning, flushing, and decontamination due to saltwater exposure.

Quotes must be submitted via email to jamell.l.kilgore.civ@us.navy.mil on company letterhead with full OEM specifications, CAGE code, and lead time. Vendors must include a five-CLIN pricing structure: Rental Fee, Assembly/Dismantle Labor, Heat Exchange Cleaning Fee, Delivery Charge, and Pickup Charge. Shipping must be itemized if not included. Vendors must be able to invoice through Wide Area Workflow and must receive email confirmation of quote receipt by the deadline to remain competitive. The Government will not accept late, partial, or incomplete quotes. Deliveries are FOB Destination, Monday through Friday, 9 a.m.–2:30 p.m. local time. Terms are NET 30 Days. Award is based on best value considering pricing, delivery, quality, and past performance.