Shred Service at Brookhaven Service Campus located at 1040 Waverly Avenue, Holtsville, NY 11742.
Closed Pre-Solicitation Posted
- Solicitation number
- 5000229916
- Agency
-
Internal Revenue Service
Department of the Treasury
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Holtsville, New York, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service is conducting market research for secure on-site document shredding services at its Brookhaven Service Campus (1040 Waverly Avenue, Holtsville, NY) with a sources-sought closing date of August 26, 2026 at 3:00 PM EST. This procurement is set aside for Total Small Business and will be issued as a Firm-Fixed Price contract with Unit Rate pricing per bin tipped.
The service covers approximately 600,000 square feet with roughly 165 secure 95-gallon locked collection bins deployed throughout the facility. The contractor must perform weekly on-site mobile shredding, destroying 6 to 25 designated bins per visit. All material must be rendered unreadable and incapable of reconstruction. Historical weekly volumes from June through August 2026 ranged from 3 to 21 bins; contractors should price for the possibility of servicing up to 25 full containers weekly. The contractor supplies and maintains all bins, equipment, vehicles, and materials; meets the IRS at the loading dock for each service event (no building entry required); and provides a Certificate of Destruction the same day. An IRS representative witnesses each destruction event.
The period of performance runs October 1, 2026 through September 30, 2027 (base year), with four optional years extending through September 30, 2031. Contractor personnel must hold a Real ID or valid passport with driver's license to access Government property; no background investigations are required. The contractor must comply with all IRS security requirements and immediately report security incidents, spillage, loss, theft, or information compromise. Interested vendors must submit a capabilities statement (no more than five pages) by August 26, 2026 at 3:00 PM EST to Natosha Y. Allen at natosha.y.allen@irs.gov. Vendors must include CAGE code, Unique Entity ID, SAM registration status, business size and socio-economic classification, relevant GSA schedules, and a narrative demonstrating capability to execute the requirement. SAM registration is mandatory at bid/proposal submission.
Notice text
2 versions
Update #2 · Latest ·
This ammendment is to attach the Questions and Answers document in preparation for a formal issuance of a Request for Quotes.
Sources Sought for Shred Services at 1040 Waverly Avenue, Holtsville, NY 11742
Closing Date: August 26, 2026 3:00 pm EST
THIS IS A SOURCES SOUGHT NOTICE ONLY.
This Sources Sought Notice is for market research purposes only. This is NOT a Request for Quote (RFQ) or Request for Proposal (RFP), nor does it commit the Government to issue a solicitation or contract.
Any information provided in response to this notice is strictly voluntary. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as result of a response to this notice.
REQUIREMENT:
The IRS is seeking information on the availability and capability of commercial vendors to provide document shredding services. See attached DRAFT Statement of Work for additional details.
SUBMISSION DETAILS:
Interested vendors are requested to submit capabilities statement of no more than five (5) pages in length. The deadline for responses to this request is no later than 26 August 2026 at 3:00 PM EST.
Capabilities statements should include:
- Company name, address, point of contact, email address, phone number, CAGE code and Unique Entity ID.
- Indicate if your company is currently registered with the System for Award Management (SAM) database. If not, indicate if it has been registered or if it plans to register. Contractors must be registered in SAM at time of bid/proposal due date. Please see https://sam.gov/portal/SAM/ for additional registration information.
- Business size and socio-economic classification (e.g. Small Business, 8(a), Women-owned, Hub Zone, Service-Disabled Veteran Owned, etc.).
- Any relevant GSA schedules or other contract vehicles.
- A narrative statement demonstrating the primary nature of your business and company’s capability to execute this requirement.
RESPONSE INSTRUCTIONS:
Responses shall be submitted via email to Natosha Y. Allen at natosha.y.allen@irs.gov no later than 26 August 2026 3:00 PM EST.
Natosha Y. Allen
natosha.y.allen@irs.gov
Any questions regarding this requirement must be submitted immediately via e-mail to Contracting Officer Natosha Y. Allen at Natosha.Y.Allen@irs.gov by 2:00 pm ET August 24, 2026. Questions with the Government’s response will be transmitted via email.
Natosha Y. Allen,
Contracting Officer
Attachment 1: Scope of Work
Update #1 ·
Sources Sought for Shred Services at 1040 Waverly Avenue, Holtsville, NY 11742
Closing Date: August 26, 2026 3:00 pm EST
THIS IS A SOURCES SOUGHT NOTICE ONLY.
This Sources Sought Notice is for market research purposes only. This is NOT a Request for Quote (RFQ) or Request for Proposal (RFP), nor does it commit the Government to issue a solicitation or contract.
Any information provided in response to this notice is strictly voluntary. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as result of a response to this notice.
REQUIREMENT:
The IRS is seeking information on the availability and capability of commercial vendors to provide document shredding services. See attached DRAFT Statement of Work for additional details.
SUBMISSION DETAILS:
Interested vendors are requested to submit capabilities statement of no more than five (5) pages in length. The deadline for responses to this request is no later than 26 August 2026 at 3:00 PM EST.
Capabilities statements should include:
- Company name, address, point of contact, email address, phone number, CAGE code and Unique Entity ID.
- Indicate if your company is currently registered with the System for Award Management (SAM) database. If not, indicate if it has been registered or if it plans to register. Contractors must be registered in SAM at time of bid/proposal due date. Please see https://sam.gov/portal/SAM/ for additional registration information.
- Business size and socio-economic classification (e.g. Small Business, 8(a), Women-owned, Hub Zone, Service-Disabled Veteran Owned, etc.).
- Any relevant GSA schedules or other contract vehicles.
- A narrative statement demonstrating the primary nature of your business and company’s capability to execute this requirement.
RESPONSE INSTRUCTIONS:
Responses shall be submitted via email to Natosha Y. Allen at natosha.y.allen@irs.gov no later than 26 August 2026 3:00 PM EST.
Natosha Y. Allen
natosha.y.allen@irs.gov
Any questions regarding this requirement must be submitted immediately via e-mail to Contracting Officer Natosha Y. Allen at Natosha.Y.Allen@irs.gov by 2:00 pm ET August 24, 2026. Questions with the Government’s response will be transmitted via email.
Natosha Y. Allen,
Contracting Officer
Attachment 1: Scope of Work
Files
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