SOW shred services Brookhaven Base 4 OY.pdf
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- Attached to
- Shred Service at Brookhaven Service Campus located at 1040 Waverly Avenue, Holtsville, NY 11742.
- Solicitation number
- 5000229916
About this file
This is a Statement of Work for secure on-site document destruction services at the IRS Brookhaven Service Campus located at 1040 Waverly Avenue, Holtsville, NY 11742. The contractor must provide all labor, supervision, equipment, vehicles, transportation, and materials necessary to perform mobile on-site shredding services. The facility spans approximately 600,000 square feet and currently utilizes approximately 165 secure 95-gallon locked collection bins. The contractor shall provide and maintain these bins throughout the facility, perform shredding services once weekly during normal business hours, empty 6 to 25 designated bins per service visit, and destroy all contents on-site. All material must be rendered unreadable and incapable of reconstruction. The contractor is responsible for replacing damaged or non-functional bins at no additional cost to the Government.
The contractor must employ trained personnel experienced in handling sensitive information, ensure all personnel comply with IRS security requirements including Real ID credentials while on Government property, and coordinate access and service schedules with the designated Contracting Officer's Representative (COR). Additional responsibilities include maintaining equipment in safe operating condition, immediately reporting any security incidents, spillage, loss, theft, or information compromise, and complying with all applicable federal, state, and local laws regarding document destruction and recycling. The period of performance consists of a base year from October 1, 2026, to September 30, 2027, with four optional years extending through September 30, 2031.
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Statement of Work
Shred Services-Brookhaven Service Campus
BACKGROUND:
The Internal Revenue Service (IRS) requires on-site document destruction services at the Brookhaven Service Campus located at 1040 Waverly Avenue, Holtsville, NY 11742. The purpose of this requirement is to ensure the secure destruction of documents containing Personally Identifiable Information (PII), Federal Tax Information (FTI), and other sensitive information in accordance with applicable federal laws, regulations, and IRS security requirements.
REQUIREMENTS:
The Contractor shall provide all labor, supervision, equipment, vehicles, transportation, and materials necessary to perform secure on-site shredding services for the IRS Brookhaven Service Campus. All shredding shall be performed on-site using mobile shredding equipment. Removal of unshredded IRS documents from the facility is strictly prohibited.
The Brookhaven Service Campus is approximately 600,000 square feet and currently utilizes approximately165 secure 95-gallon locked collection containers (bins) throughout the facility.
The Contractor shall:
• Provide approximately 165 secure 95-gallon collection bins throughout the facility.
• Perform shredding services once each week during normal business hours unless otherwise coordinated with the IRS POC.
• Empty approximately 6 to 25 designated bins and destroy contents on-site at the time of service.
• Ensure all material is rendered unreadable and incapable of reconstruction.
• Replace damaged, broken, or non-functional bins at no additional cost to the Government.
This service level is intended to prevent overflow of PII-containing materials while maintaining sufficient collection capacity for employees.
Contractor Responsibilities:
The Contractor shall:
• Provide trained personnel experienced in the handling and destruction of sensitive information.
• Ensure all personnel comply with IRS security requirements while on Government property, including “Real ID”.
• Coordinate access and service schedules with the designated COR.
• Maintain all equipment in safe operating condition.
• Immediately report any security incident, spillage, loss, theft, or compromise of Government information to the IRS POC.
• Comply with all applicable federal, state, and local laws and regulations regarding document destruction and recycling.
• Ensure shredded material is transported and recycled in accordance with applicable environmental requirements.
Contract Schedule:
Period of Performance: The period of performance for this award is
Base October 1, 2026, to September 30, 2027 OY 1 October 1, 2027, to September 30, 2028 OY 2 October 1, 2028, to September 30, 2029 OY 3 October 1, 2029, to September 30, 2030 OY 4 October 1, 2030, to September 30, 2031
File details come from the government source that posted it. Updated .