Questions and Answers for 5000229916 Shred Service at Brookhaven Service Campus located at 1040 Waverly Avenue Aug 26 2026.pdf

Questions and Answers for 5000229916 Shred Service at Brookhaven Service Campus located at 1040 Waverly Avenue, Holtsville, NY 11742.

1. Container Deployment & Ownership: Does the IRS currently own the 165 95-gallon bins on-site, or will the contractor be required to supply and deploy 165 new locked bins prior to October 1, 2026? Contractor is to provide approximately 165 secure 95-gallon collection bins throughout the facility.

2. Weekly Tip Volume Scope: The SOW notes 165 total facility bins, with service covering 6 to 25 designated bins weekly. Is the vendor expected to inspect all 165 bins weekly, or will the IRS COR provide a specific list of 6 to 25 designated bins for each visit? No, the vendor meets us at our loading dock; we have the designated bins at said loading dock.

3. Personnel Clearance Requirements: Beyond standard "Real ID" compliance for facility access, will contractor personnel require formal IRS SmartID/PIV badging or background investigations prior to work commencement? No background investigations will be done on the employees, but the company will have to send a list of employees that will be entering the property to be put on a clearance list. The employee must have a real ID or valid passport with their license to enter the property. If they are not on the list or do not have the correct ID, they will be denied.

So, any employee that potentially could come to the site should be put on the list.

4. Vehicle Clearances & Access: Are there specific overhead height limits, dock restrictions, or designated staging areas for mobile shredding vehicles at the 1040 Waverly Avenue site? No overhead limits, the vehicle pulls up to the loading dock door, the vehicle does not enter the building. The designated bin are at the loading dock door.

5. Contract Strategy & Pricing Mechanics: Does the IRS intend to set this acquisition aside for a specific small business socio-economic category based on market research responses? Additionally, for future proposal planning, is the IRS contemplating a fixed monthly rate or a unit rate per bin tipped? Yes it is the IRS’s intent to set aside for SB, contract type is Firm-Fixed Price. The IRS is contemplating Unit Rate per Bin.

6. FTI Destruction Standard: Please confirm the required shred particle size for documents containing Federal Tax Information (FTI). Must the mobile shredding equipment achieve the applicable IRS destruction standard on-site, or may shredded material undergo additional secure processing after the initial on-site destruction? Yes, all shredding shall be performed on-site using mobile shredding, ensure all material is rendered unreadable and incapable of reconstruction.equipment. Removal of unshredded IRS documents from the facility is strictly prohibited.

7. 165 Collection Containers: The SOW states that the facility currently utilizes approximately 165 secure 95-gallon containers and also requires the contractor to provide approximately 165 containers. Will the incoming contractor be required to furnish all 165 containers at contract start? See answer one.

8. Historical Volume: Can the Government provide the historical average number of 95-gallon containers serviced per week and, if available, the approximate annual volume by weight? From 6/22/26 until 8/24/26 bins serviced were, 3,4,21,15,6,10,3,3,5,3: weekly. Weight unknown.

9. Weekly Maximum: Should contractors anticipate and price for the possibility of servicing up to 25 full 95-gallon containers during each weekly visit? Yes

10. Personnel Security: In addition to REAL ID requirements, will contractor personnel be subject to fingerprinting, background investigations, IRS suitability determinations, badging, security training, or other personnel security requirements? No, just the company sending a list for clearance. We are going to need a POC from the company for employee verification.

11. Chain of Custody / Documentation: Will an IRS representative be required to witness each destruction event, and will the contractor be required to provide a Certificate of Destruction or other service documentation following each visit? Yes, we witness each destruction and Certificate of Destruction is emailed to the POC the same day.

12. Mobile Shredding Vehicle Access: Are there any specific vehicle size, weight, security screening, staging, loading dock, escort, or access restrictions applicable to mobile shredding trucks servicing the Brookhaven campus? No